Vian Ismail
Tampa,FL
Summary
Results-driven Administration Assistant with five years of experience providing high-level support in healthcare, real estate, and higher education. Recently relocated to Tampa, FL, and currently pursuing an MBA at Florida International University,
Overview
5
5
years of professional experience
Work History
Executive Assistant
Boston Children’s Hospital
Boston, Massachusetts
12.2024 - 07.2025
- Provide high-level administrative support, including scheduling meetings, managing correspondence, and coordinating travel arrangements.
- Assist in organizing fundraising events and donor meetings, ensuring seamless logistics and communication.
- Maintain confidential records and handle sensitive information with discretion.
- Support executive leadership with various administrative and operational tasks to enhance efficiency.
- Manage donor contributions as a Gift Officer by processing and recording gifts in CRM, ensuring accurate tracking and acknowledgment of donations
- Guiding and touring donors through the hospital, and attending galas to engage and attract new donors.
Program Manager
Massachusetts Institute of Technology (MIT)
Boston, Massachusetts
05.2022 - 10.2024
- Managed the scheduling and logistics for various events within the Global Programs office, ensuring everything ran smoothly from start to finish.
- Worked directly with vendors to coordinate events, solve issues, and ensure high-quality service.
- Collaborated with team members to organize and run workshops and other office activities, contributing to effective and engaging sessions.
- Handled invoice processing and other office finance tasks, maintaining accuracy and efficiency in managing financial records.
- Assisted in managing and enhancing the organization’s social media presence, including LinkedIn, Facebook and Instagram.
Leasing Specialist
Combined Properties. Inc
Malden, Washington
04.2020 - 03.2022
- Collaborated with leasing directors to create, edit, and distribute commercial lease documents, ensuring accuracy and compliance with legal requirements.
- Improved sales by 60% through daily lead management and proactive follow-up with potential clients via phone and email.
- Performed daily real estate administrative and analytical tasks, including lease processing and preparation, and compiled and presented data from market surveys.
- Handled financial transactions, including payment collection, and managed confidential records and documents related to lease agreements.
- Under the guidance of the property manager, created and managed ongoing resident programs and activities.
Education
MBA - Finance
Florida International University
Miami, FL05.2027
Bachelor of Arts - Psychology
Dean College
Franklin, MA05-2020
Skills
- Fluent in English and Arabic
- Microsoft Office
- Financial software (eg, QuickBooks, SAP Concur)
- Salesforce (eg CRM )
Timeline
Executive Assistant
Boston Children’s Hospital
12.2024 - 07.2025
Program Manager
Massachusetts Institute of Technology (MIT)
05.2022 - 10.2024
Leasing Specialist
Combined Properties. Inc
04.2020 - 03.2022
Bachelor of Arts - Psychology
Dean College
MBA - Finance
Florida International University