Vicki Aven
Richmond,TX
Summary
Dynamic Administrative Assistant with a strong track record at Susan S. Soussan, P.C. Recognized for expertise in managing sensitive materials and optimizing office operations, resulting in increased organizational efficiency. Demonstrates exceptional multi-line phone proficiency and builds positive client relationships, ensuring a seamless office environment. Aiming to leverage skills in a challenging administrative role that enhances operational workflows.
Overview
12
12
years of professional experience
Work History
Administrative Assistant
Susan S. Soussan, P.C.
Houston, TX
01.2013 - Current
- Handled confidential documents in an organized fashion according to established protocol.
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
- Compiled data from various sources into organized reports for review by Judge Soussan.
- Conducted research on various topics as requested by Judge Soussan.
- I answered questions from callers regarding the services offered by Judge Soussan.
- Ensured efficient operation of office equipment such as printers, copiers and fax machines.
- Coordinated and scheduled meetings, including room reservations, catering, and technical setup, for seamless execution.
- Developed and maintained filing systems for confidential documents and records.
- Handled incoming and outgoing correspondence, including email, mail, and package deliveries, ensuring timely distribution.
- Pleasantly welcomed visitors and maintained the front reception desk.
- Answered all phone calls and emails to provide information, resulting in effective business correspondence.
- Managed daily office operations and maintained office supplies inventory, ensuring efficient workplace functionality.
- Proofread content for typo-free emails and documentation.
- Coordinated travel arrangements.
- Composed awards, orders, letters, memos, reports, emails, invoices, and other written correspondence, as required by Judge Soussan.
- Completed day-to-day duties accurately and efficiently.
- Completed routine maintenance and repair.
- Prioritized and organized tasks to efficiently accomplish service goals.
- Maintained accounts payable, receivable, and payroll.
- I ran personal errands and maintained personal files for Judge Soussan.
Education
High School Diploma -
Little Cypress Mauriceville
Orange, TX05-1975
Skills
- Reception oversight
- Check processing
- Research
- Records retrieval
- Letter preparation
- Bookkeeping
- Filing
- Memo preparation
- Meeting planning
- Mail handling
- Multi-line phone proficiency
- Office supply management
- Documentation and recordkeeping
- Cash deposit preparation
- Travel coordination
- Sensitive material handling
- Typing proficiency
- Task prioritization
- Event coordination
- Deadline oriented
- Scheduling and calendar management
- Videoconference preparation
- Mail management
- Clerical support
Timeline
Administrative Assistant
Susan S. Soussan, P.C.
01.2013 - Current
High School Diploma -
Little Cypress Mauriceville
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