Vicki Respress

Payment Reconciliation: Reconciled payments posted in the catering system with bank and General Ledger (Sage Intacct) to ensure accuracy in financial records.

• AR Roll Forward: Prepared the monthly AR roll forward, ensuring that the balance transitioned correctly from the prior month to the current month, and reconciled totals with the General Ledger.
• Sales Commission Processing: Identified events paid in full and calculated sales commissions for venues, ensuring that commission payouts were processed accurately and on time.
• Monthly AR Aging Reports: Generated detailed AR aging reports for management review, highlighting outstanding balances and working with clients to address overdue payments.
• Event Support & Documentation: Assisted with creating event proposals, managing and updating Banquet Event Orders (BEOs), and processing purchase orders to ensure event details were accurate and timely.
• Internal Communications: Acted as the main contact for all internal inquiries, staying informed on company activities across multiple locations to facilitate smooth communication and problem-solving.

• Calendar & Meeting Coordination: Managed executive calendars, scheduled meetings, and screened phone calls, determining which appointments could be scheduled based on priorities and time constraints.
• Travel Arrangements: Coordinated complex domestic and international travel logistics, including flights, ground transportation, and accommodations for executives, ensuring efficient travel schedules.
• Document Preparation: Prepared routine correspondence, including letters, memorandums, and agendas, along with multi-page PowerPoint presentations to support meetings and client interactions.
• Clerical & Office Support: Performed various clerical duties such as typing, ordering office supplies, running errands, and managing daily mail to maintain a smooth and organized office environment.
• Office Equipment Handling: Operated office equipment, including personal laptops, iPhones, printers, photocopiers, fax machines, and scanners to streamline office tasks and improve overall productivity.

• Purchasing & Expense Reporting: Authorized Home Depot American Express department cardholder, responsible for making purchases and submitting detailed expense reports on a monthly basis to ensure accurate financial tracking.
• Internal Communications: Oversaw the creation and distribution of the company’s monthly newsletter, including content creation and design using Microsoft Office Visio, and maintained the organizational chart for company structure updates.
• Meeting & Travel Coordination: Managed executive calendars, scheduled meetings, and screened telephone calls to determine priorities and availability. Made complex domestic and international travel arrangements, including land and air travel bookings, ensuring seamless travel plans.
• Clerical & Office Support: Performed a variety of clerical duties, including typing documents, ordering office supplies, running errands, and managing daily mail to ensure smooth office operations.
• Office Equipment Management: Operated various office equipment, including personal laptops, iPhones, printers, photocopiers, facsimiles, and scanners to streamline day-to-day administrative tasks.