Summary
Overview
Work History
Education
Skills
Timeline
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Vickie Apperton

Orland Park,IL

Summary

Accomplished and versatile professional adept at managing multiple projects and streamlining office operations. Facilitate daily routines for busy executives - executing critical documents such as contracts, managing calendars, and completing daily office responsibilities—strong communicator with the ability to collaborate effectively with a diverse clientele.

Overview

18
18
years of professional experience

Work History

Executive Assistant the Chief Procurement Officer

Walgreens Boots Alliance
06.2023 - Current
  • Provide effective and responsive administrative support to CPO and five Senior Directors in day-to-day business operations and activities
  • Delivered exceptional calendar organizational support, enabling executives to focus on high-level strategic initiatives fostering company growth.
  • Proactively support and independently manage administrative duties for multiple staff members and key stakeholders.
  • Provide administrative support to clients by maintaining and coordinating calendars, scheduling appointments, planning meetings, training, and in-house and offsite events.
  • Manage domestic and International travel arrangements, process expense accounts, and handle vendor expectations during executive meetings.
  • Provide valuable assistance in supporting recruiting efforts by ensuring the availability of critical leaders for scheduling, assisting with conference room reservations, and greeting potential candidates when they arrive. Also, arrange travel arrangements and process any necessary documentation for potential candidates. Achieved through efficient calendar coordination, appointment scheduling, and organizing both in-house and offsite meetings.
  • Contributed to budget management by monitoring expenses and providing detailed expenditure reports regularly.
  • Proactively identify areas requiring attention or improvement, aligning priorities effectively with executive preferences.
  • Support and assist in facilitating d training and onboarding for incoming office staff.
  • Used advanced software to prepare documents, reports, and presentations.
  • Supported corporate partners and staff during meetings and company events.
  • Implemented time-saving solutions that significantly reduced meeting preparation times through efficient resource allocation.
  • Updated and maintained confidential databases and records.

Senior Administrative Assistant to VP Procurement

Walgreens Boots Alliance
11.2018 - 06.2023
  • Supported company leaders by managing budgets, scheduling appointments, and organizing itineraries.Drafted correspondence and other documents for the CEO and department heads in the company's voice.
  • Provided administration and facilitation within the Procurement organization (100+).
  • Served as a reliable point of contact for internal and external stakeholders, demonstrating strong problem-solving skills to address any issues.
  • Arranged business travel details for company employees per supervisor requirements.
  • Acted as a backup for other employees by providing support and adapting to the department's requirements.
  • Maintained personal schedule, professional calendar, and individual appointments for VP and senior staff members.
  • Offered technical support and troubleshooting issues to enhance office productivity.
  • Facilitated successful events, including conferences and workshops, through meticulous planning, coordination, and logistics execution.
  • ' Improved team productivity by coordinating senior executives' schedules, meetings, and travel arrangements.
  • Increased accuracy of financial records with diligent tracking of expenses, budget management, and invoice processing.
  • Managed sensitive information with discretion to maintain confidentiality at all times.
  • Contributed to a positive work environment by fostering strong working relationships with colleagues across departments.
  • Coordinated seamless onboarding experiences for new hires to ensure they were adequately equipped with the necessary tools to succeed from day one.
  • Expedited decision-making processes for senior leadership by creating concise meeting minutes highlighting key discussion points and action items.
  • Coordinated office activities and public events.
  • Reduced errors in data entry tasks due to meticulous attention to detail when inputting information into various databases and spreadsheets.
  • Coached new employees on administrative procedures, company policies, and performance standards.
  • Wrote and prepared deliberate agendas for company meetings.
  • Coordinated training for new team members, overseeing onboarding details.
  • Created and updated physical records and digital files to maintain current, accurate, and compliant documentation.
  • Expertly coordinated logistics for functions both within and outside of the organization.
  • Prepared and distributed team-based communications to foster collaboration and enhance team morale.
  • Boosted client satisfaction by providing exceptional customer service through timely responses to inquiries and resolving issues efficiently.
  • Drafted documents in company-directed formats and fonts accurately and consistently.
  • Simplified expense reporting procedures for employees with a user-friendly template that increased compliance rates for reimbursement requests.
  • Enhanced organizational communication by managing internal and external correspondence promptly and professionally.
  • Provided valuable support to multiple departments, managing ad-hoc projects as needed and balancing competing priorities effectively.
  • Collaborated closely with Human Resources to maintain accurate employee records and assist in the recruitment process for new team members.
  • Managed disbursement of information per executive request by monitoring client arrivals and access facility access.
  • Streamlined office operations by implementing efficient administrative processes and procedures.
  • Scheduled office meetings and client appointments for staff teams.
  • Coordinated and scheduled meetings and conference calls to optimize the scheduling of senior staff.
  • Drafted correspondence and other documents for the CEO and department heads in the company's voice.
  • Developed and updated spreadsheets and databases to track, analyze, and report on performance and sales data.
  • Received and sorted incoming mail and packages to record, dispatch, or distribute to the correct recipient.
  • Identified and recommended changes to existing processes to improve accuracy, efficiency, and quality of service.
  • Assisted coworkers and staff members with special tasks on a daily basis.
  • Supported company leaders by managing budgets, scheduling appointments and organizing itinerary.
  • Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.

Executive Assistant to the Chief Marketing Officer

GE Corporate Finance/GE Capital
06.2014 - 10.2017
  • Maintained confidentiality when handling sensitive information, protecting company interests and employee privacy.
  • Handled administrative tasks such as expense report processing or invoice reconciliation efficiently; allowing executives to focus on high-priority responsibilities without distraction.
  • Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Handled scheduling for executive's calendar and prepared meeting agenda and materials.
  • Reviewed incoming communications for urgency or importance; prioritized correspondence accordingly for executive review or action.
  • Scheduled appointments promptly, ensuring optimal use of executive time while minimizing conflicts or cancellations.
  • Scheduled appointments and handled calenders for senior leadership.
  • Seamlessly interacted with colleagues to plan and complete special projects.
  • Organized and updated schedules for executives.
  • Enhanced communication between departments through proactive coordination of meetings and events.
  • Organized travel arrangements, ensuring smooth transitions for executives during business trips.
  • Produced accurate office files, updated spreadsheets, and crafted presentations to support executives and boost team productivity.
  • Supported human resources initiatives by coordinating interviews and assisting with new hire orientations.
  • Screened calls and emails and initiated actions to respond or direct messages for managers.
  • Drafted professional correspondence on behalf of executives, fostering strong relationships with clients and partners alike.
  • Assisted in event planning efforts, executing successful corporate functions that bolstered brand image and networking opportunities.
  • Offered assistance, collaboration and clerical support to auditors throughout entire review process.
  • Coordinated complex annual meeting involving multiple presenters, high number of global attendees and robust budget encompassing livestream production, remote location arrangements and senior executive accommodations.
  • Used software to coordinate meetings, appointments, and tasks senior executives.
  • Handled confidential and sensitive information with discretion and tact.
  • Answered high volume of phone calls and email inquiries.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Organized and coordinated conferences and monthly meetings.
  • Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
  • Facilitated training and onboarding for incoming office staff.
  • Supported business and hospitality needs of corporate partners and staff during meetings and company events.
  • Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
  • Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
  • Coordinated events and worked on ad hoc projects.
  • Volunteered to help with special projects of varying degrees of complexity.
  • Screened personal and business calls and directed to appropriate party.

Executive Assistant to the Chief Financial Officer

GE Capital, Financial Services Division GE
04.2006 - 06.2014
  • Coordinated travel arrangements by booking airfare, hotel, and ground transportation.
  • Anticipated potential challenges in daily operations and devised appropriate solutions to maintain uninterrupted workflow in the executive office.
  • Organized and coordinated conferences and monthly meetings.
  • Created expense reports, budgets, and filing systems for management team.
  • Updated spreadsheets and created presentations to support executives and boost team productivity.
  • Contributed to smooth business operations by planning and organizing meetings and conferences.
  • Optimized scheduling efficiency by coordinating meetings, appointments, and travel arrangements for the CEO.
  • Maintained confidentiality by handling sensitive information with discretion and professionalism.
  • Prepared meeting agendas and briefing papers for members of board of directors and executive team.
  • Booked airfare, hotel, and ground transportation to coordinate office travel.
  • Improved team collaboration by acting as a liaison between the CEO, executive team, and staff members.
  • Managed complex calendar scheduling with focus on proper allocation of executive availability.
  • Boosted morale with event planning and coordination of company-wide functions, celebrations, or gatherings.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Contributed to strategic planning by providing administrative support during Board of Directors'' meetings.
  • Increased meeting effectiveness with detailed preparation of agendas, materials, and minutes.
  • Promoted organizational culture by implementing new initiatives as directed by the Chief Executive Officer.
  • Facilitated smooth operations within the executive office by overseeing daily tasks and assignments.
  • Reduced expenses through effective negotiation of vendor contracts for office supplies and services.
  • Safeguarded high standards in all documentation produced under my purview for accuracy.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Handled confidential and sensitive information with discretion and tact.
  • Answered high volume of phone calls and email inquiries.
  • Screened calls and emails and responded accordingly to support executive correspondence.
  • Facilitated training and onboarding for incoming office staff.
  • Supported business and hospitality needs of corporate partners and staff during meetings and company events.
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
  • Coordinated events and worked on ad hoc projects.
  • Screened personal and business calls and directed to appropriate party.
  • Updated and maintained confidential databases and records.
  • Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
  • Acted as a gatekeeper for the CFO''s office by screening incoming correspondence and directing relevant inquiries to appropriate team members.
  • Ensured timely submission of expense reports, invoices, and reimbursements by meticulously tracking all financial transactions related to the CFO''s office.
  • Maintained strict confidentiality while handling sensitive information related to company finances, legal matters, and personnel issues.
  • Served as a liaison between the CFO''s office and internal departments, facilitating efficient communication channels for smoother operations.
  • Supported the financial team with accurate document preparation for board meetings, presentations, and reports.
  • Updated and maintained a comprehensive database of contacts relevant to the CFO''s professional network, ensuring easy access to essential information.
  • Reduced administrative workload for the CFO by effectively delegating tasks to appropriate team members when necessary.
  • Coordinated cross-departmental communication, fostering collaboration between finance teams and other business units.
  • Demonstrated proactive problem-solving skills by identifying potential issues and implementing effective solutions on behalf of the CFO.
  • Streamlined CFO''s daily schedule by expertly managing appointments, travel arrangements, and meeting logistics.
  • Facilitated seamless integration of newly hired staff within the finance department through effective training programs and resource allocation.

Education

Associate of Arts -

Robert Morris University - Illinois
Chicago, IL
05.1984

Skills

  • Executive Support
  • Administrative Support
  • Office Management
  • Strong Problem Solver

Timeline

Executive Assistant the Chief Procurement Officer

Walgreens Boots Alliance
06.2023 - Current

Senior Administrative Assistant to VP Procurement

Walgreens Boots Alliance
11.2018 - 06.2023

Executive Assistant to the Chief Marketing Officer

GE Corporate Finance/GE Capital
06.2014 - 10.2017

Executive Assistant to the Chief Financial Officer

GE Capital, Financial Services Division GE
04.2006 - 06.2014

Associate of Arts -

Robert Morris University - Illinois

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Vickie Apperton