Summary
Overview
Work History
Education
Skills
Languages
Hobbies and Interests
Timeline
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VICTOR PEREIRA

Brooklyn,New York

Summary

Meticulous, task-driven Executive Assistant with 4+ years of administrative experience in hospitality, managing client-centric office operations and costume service. Equipped with exceptional ability to facilitate all aspects of internal and external communications, support the day-to-day administrative, financial, and operational functions by working collaboratively managers and executives. Proven talent for aligning business objectives with comprehensive administrative knowledge to achieve maximum operational impacts, conserve time and boost efficiency.

Overview

9
9
years of professional experience

Work History

Executive Assistant

The Metropolitan Museum of Art
07.2021 - 07.2024
  • Managed and prioritized partner’s schedules and make sure that their time is focused on critical, strategic issues in the company
  • Orchestrated communications, monitored requests, and identified those that required immediate attention
  • Coordinated daily customer service operations such as front desk processes, orderings, and payments
  • Execute a lot of administrative tasks, including travel arrangements (domestic & international), scheduling clients and boarding meetings, I also do submission of expense reports, and other correspondence for Corporate Development Team and senior leadership which is the department above the one I currently work
  • Respond to over 30 emails daily and other correspondence to facilitate communication and enhance business processes
  • Updating and maintaining various financial spreadsheets, using Excel
  • Assists with production of presentation materials for staff members
  • Types routine documents and correspondence; prepares, retrieves and enters data for reports and databases; sets up and maintains filing systems and other clerical tasks
  • Proficiency in Microsoft Word, Excel, Access, PowerPoint, and Outlook.

Executive Assistant to Investments Team

Goldman Sachs
02.2019 - 05.2021
  • Managed and prioritized partner’s schedules and make sure that their time is focused on critical, strategic issues in the company
  • Orchestrated communications, monitored requests, and identified those that required immediate attention
  • Coordinated daily customer service operations such as front desk processes, orderings, and payments
  • Execute a lot of administrative tasks, including travel arrangements (domestic & international), scheduling clients and boarding meetings, I also do submission of expense reports, and other correspondence for Corporate Development Team and senior leadership which is the department above the one I currently work
  • Respond to over 30 emails daily and other correspondence to facilitate communication and enhance business processes.

Financial Assistant and Clerical Associate

Department of Medicine, Ambulatory Care, Elmhurst Hospital
07.2020 - 03.2021
  • Assist in investigating and resolving problems with incorrect INSURANCE
  • Prepares or assists in preparing various financial or administrative reports such as tracking all insurance’s company
  • Checks, corrects and maintains all financial and other business records and documents
  • Updating and maintaining various financial spreadsheets, using Excel
  • Assists with production of presentation materials for staff members
  • Recognizes discharges as status orders and assists in the discharge process
  • Assembles initial patient chart upon admission, notifies responsible nurse, attending physician
  • Performs other duties as assigned
  • Effectively manage multiple deadlines and projects
  • Performs registration, initiates and completes patient visit information
  • Collects necessary information from patients in completing the registration on Epic System
  • Types routine documents and correspondence; prepares, retrieves and enters data for reports and databases; sets up and maintains filing systems and other clerical tasks
  • Proficiency in Microsoft Word, Excel, Access, PowerPoint, and Outlook.

Financial Assistant and Clerical Associate

Department of Medicine, Jacobi Medical Center
02.2020 - 07.2020
  • Maintain accounting functions including accounts payable, accounts receivable, general ledger, financial reporting and payroll
  • Prepares or assists in preparing various financial or administrative reports such as tracking all insurance’s company
  • Checks, corrects and maintains a variety of financial and other business records and documents
  • Updating and maintaining various financial spreadsheets, using Excel and ensuring compliance with BBC policies and procedures relating to purchasing and accounts
  • Assists with production of presentation materials for staff members
  • Recognizes discharges as status orders and assists in the discharge process
  • Assembles initial patient chart upon admission, notifies responsible nurse, attending physician, and house staff of patient’s arrival
  • Documents actions in patient chart
  • Performs other duties as assigned
  • Effectively manage multiple deadlines and projects
  • Types routine documents and correspondence; prepares, retrieves and enters data for reports and databases; sets up and maintains filing systems and other clerical tasks
  • Proficiency in Microsoft Word, Excel, Access, PowerPoint, and Outlook.

Executive Assistant Manager

LALITO RESTAURANT
01.2016 - 12.2019
  • Administer PNL analysis and led strategic planning to hit labor %, COGS and sales targets
  • Answer phone calls, schedule meetings and support visitors
  • Create and coordinate weekly schedules for front line and middle management staff
  • Capable and knowledgeable Administrative Assistant with more than three years of experience working in a financial department
  • Consistently recognized for proven capability in office administration, record keeping, preparing reports and performing customer-oriented tasks
  • Appraise all invoices, track of F&B inventory, bank transactions, and collaborate closely with GM on quarterly reports
  • Keeping all delivery menus online up to date (caviar, seamless etc.) as well as hours/menus on Yelp and Google Business
  • Catalog staff training material and F&B tasting notes for organizational needs within restaurant
  • Planned and coordinated PR initiatives, business development events, partner retreats, holiday parties and more
  • Assist with the quality control of food and service (Lunch, Brunch and Dinner) on a weekly basis
  • Execute the daily printing of menus in collaboration with the Sous Chef with respect to daily specials
  • Manage, design, and implement the newly created seasonal menu for the establishment.

Education

Bachelor of Business Administration – BBA -

UNIT – Universidade Tiradentes
Maceió, AL, Brazil
12.2014

Skills

  • Business Management
  • Excellent Customer Service
  • Accounting
  • Finance
  • Efficient Calendar Management
  • Schedule Management
  • Sales
  • Critical Thinking & Problem Solving
  • QuickBooks
  • Advanced POS (Toast) systems management
  • Advanced Knowledge of Excel and InDesign software platforms
  • Communication
  • Flexibility
  • Active Listening
  • Leadership
  • Strategic Planning
  • Decision Making
  • Team Building
  • Collaboration
  • Conflict Resolution
  • Social Media

Languages

  • Portuguese (Native)
  • English (Bilingual Proficiency)
  • Spanish (Full Professional Proficiency)

Hobbies and Interests

  • Photography
  • Surf
  • Cook
  • Travel

Timeline

Executive Assistant

The Metropolitan Museum of Art
07.2021 - 07.2024

Financial Assistant and Clerical Associate

Department of Medicine, Ambulatory Care, Elmhurst Hospital
07.2020 - 03.2021

Financial Assistant and Clerical Associate

Department of Medicine, Jacobi Medical Center
02.2020 - 07.2020

Executive Assistant to Investments Team

Goldman Sachs
02.2019 - 05.2021

Executive Assistant Manager

LALITO RESTAURANT
01.2016 - 12.2019

Bachelor of Business Administration – BBA -

UNIT – Universidade Tiradentes

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