Victoria Allyn

• Assist with recruiting, interviewing, and hiring new employees.
• Receive, review and file new employee documents and provide new employee orientations.
• Semi-monthly payroll, including review of time sheets.
• Stay current with annual payroll law updates.
• Stay current with federal and state regulations regarding employees' rights and employer responsibilities.
• Support operations management and sales of memberships and gift shop items to increase revenue and overall financial health.
• Manage company cash flow by monitoring daily transactions.
• Identify partnership opportunities and establish favorable business connections.
• Implement internal controls for enhanced compliance with regulatory requirements.
• Enhance stakeholder communication by producing clear, concise, and timely financial reports for monthly board meetings that support informed decision-making.
• Verify compliance of financial policies and accounting procedures against federal regulations as well as payroll procedures against federal and state regulations.
• Spearheaded the implementation of new accounting software, improving data accuracy and streamlining operations across departments.
• Champion efforts to obtain grant funding for key projects through budget assistance. Assist with grant management through payment requests and development of grant expenditures documents (grant draw-downs).
• Optimize resource allocation by identifying cost-saving opportunities.
• Check payroll, vendor payments and other accounting disbursements for accuracy and compliance.
• Prepare internal and regulatory financial reports, balance sheets and income statements.
• Establish internal audit procedures to validate and improve accuracy of financial reporting.
• Evaluate and negotiate contracts to procure favorable financial terms.
• Support executive director with special projects and additional job duties.

Business offered bookkeeping, payroll and temporary staffing services.

• Managed daily operations for a successful small business, ensuring efficient processes and quality services.
• Developed and maintained strong relationships with clients, resulting in repeat business and referrals, resulting in a 43% increase in clients during the first year, over previous years with a different owner.
• Increased customer satisfaction by implementing efficient business processes and providing exceptional service.
• Managed financial aspects of the business, including budgeting, financial reporting, and payroll tax preparation, payment and reporting.
• Consulted with customers to assess needs and propose optimal solutions.
• Hired, trained, and managed a small, high-performing team of employees dedicated to achieving company goals.
• Trained and motivated employees to perform daily business functions.
• Established a positive workplace culture that fostered employee engagement, collaboration, and loyalty.
• Negotiated contracts with suppliers for better pricing and terms, reducing overall costs for the business by 18%.
• Evaluated suppliers to maintain cost controls and improve operations.
• Enhanced operational efficiency and productivity by managing budgets, accounts, and costs.
• Evaluated industry competition regularly to maintain a competitive advantage in the marketplace.
• Ensured regulatory compliance by staying abreast of industry-related changes and implementing necessary policies or procedures as needed.
• Mentored staff members on best practices in customer service, leading to increased performance levels.
• Established, optimized and enforced business policies to maintain consistency across industry operations.
• Fostered an environment promoting continuous improvement, empowering employees to identify opportunities for enhancing operational efficiency.
• Managed purchasing, marketing and client account operations efficiently.
• Negotiated price and services with clients to increase profits.
• Handled problematic clients to assist lower-level employees and maintain excellent customer service.
• Recruited, hired and trained personnel.
• Scheduled employees for shifts, taking into account customer traffic and employee strengths.
• Tracked employee attendance and punctuality, addressing repeat problems quickly to prevent long-term habits.
• Reduced financial inconsistencies while assessing and verifying billing invoices.

• Maintained and processed invoices, deposits, and money logs.
• Managed accounts payable and receivable activities, maintaining vendor relationships and positive cash flow.
• Handled payroll processing for employees, ensuring timely payment and adherence to federal and state tax regulations.
• Monitored incoming payments from clients, ensuring prompt application of funds against outstanding invoices.
• Completed payroll for employees and maintained detailed records of procedures.
• Prepared monthly bank reconciliations to ensure accurate representation of company's financial position.
• Reconciled and corrected issues with financial records.
• Tracked expenses and income for business while organizing and maintaining bank statements for checking accounts.
• Posted daily receipts and payments in accordance with business protocols.
• Supported year-end closing procedures by preparing adjusting journal entries as needed.
• Continued with established QuickBooks accounting system to reflect accurate financial records.
• Maintained accurate records of all transactions, ensuring compliance with company policies and applicable regulations.
• Identified accounting errors when cross-referencing documents and database information.
• Implemented more efficient filing system for financial documents, improving accessibility and organization.
• Reported financial data and updated financial records in ledgers and journals.
• Reduced errors in financial reporting by conducting thorough reviews and ensuring accurate data entry.
• Provided support during audits by supplying requested documentation promptly and accurately.
• Reviewed and filed financial documents, coded accounting entries for data processing, and posted daily receipts and payments in accordance with all business protocols.
• Completed payroll tax forms in compliance with legal regulations.
• Improved financial accuracy by reconciling accounts and identifying discrepancies in financial records.
• Enhanced cash flow management through timely invoicing and collection of outstanding receivables.
• Generated detailed financial reports for management review, facilitating informed decision-making.
• Kept up-to-date on changes in relevant regulations or industry best practices, applying this knowledge appropriately within scope of bookkeeping responsibilities.
• Used knowledge of local, state, and federal laws to comply with reporting requirements.
• Managed vendor relationships and negotiated contracts to obtain best prices and value for money.
• Recorded deposits, reconciled monthly bank accounts and tracked expenses.
• Handled day-to-day accounting processes to drive financial accuracy.
• Reconciled company bank, credit card and line of credit accounts, investigating, and resolving discrepancies to keep accounts audit-ready.
• Input financial data and produced reports using QuickBooks for Accountants.
• Generated invoices upon receipt of billing information and tracked collection progress.