Victoria Foy
Salt Lake City,UT
Summary
Highly efficient administrative professional offering several years of experience, including administrative support, project coordination, customer service and team leadership. Comfortable working with senior management to effectively define and achieve strategic operational and administrative objectives. Streamlines administrative processes, analyzes complex issues and develops solutions. Cultivates positive work culture focused on teamwork and idea-sharing while driving goal achievement.
Overview
6
6
years of professional experience
Work History
Sr Project Coordinator/Office Manager
Ace High Builders, LLC
South Jordan
07.2023 - 02.2024
- Overall project document control, including correspondence, purchase orders, invoices and supporting documentation
- Set up and maintain all contract log and files
- Input and maintain contract documents in Procore
- Initiate all paperwork regarding contracts, change orders, purchase orders, back charges and check all accuracy (coding, signature, amounts, etc.)
- Collaborate with vendors and subcontractors to obtain appropriate insurance, conditional/unconditional waivers prior to releasing payment
- Worked with accounting on monthly invoicing & project completion closeout
- Distribution and tracking of applicable budget reports from Procore
- Order and keep track of company gifts and manage birthday/holiday card lists
- Office supply inventory and ordering
- Resolve problems that may occur with computers & printers
- Perform other duties as assigned.
Land Planning Coordinator
Century Communities, LLC
South Jordan
12.2021 - 02.2023
- Compile development budgets for both targeted and acquisition deals and future phases of active communities based on engineering cost estimates
- Overall project document control, including correspondence, purchase orders, invoices and supporting documentation
- Managing of Land Development Trade Partner contracts
- Updating and managing of Land Development budgets for monthly and quarterly updates
- Working with Land Development, the management of change orders and management of pay applications/invoices
- Collaborate with vendors and subcontractors to obtain appropriate insurance requirements prior to releasing payment
- Creation and processing of check requests for entitlements and land development activities
- Distribution and tracking of applicable budget reports from New Star (Accounting System)
- Coordination and tracking of bonding process from request to exoneration.
Executive Assistant/Administrative Manager
UtahRealEstate.com
Sandy City, UT
11.2017 - 08.2021
- Provide Administrative support to CEO and other company Executives
- Create Directors and Executives expense reports in consultation with accounting department
- Work with CEO to create payroll reimbursement reports in consultation with accounting department
- Create company credit card expense reports for Executives and staff
- Register Directors and Executives for industry meetings and conferences
- Arrange travel for CEO, Directors, & Executives when needed
- Manage travel spreadsheets
- Partner with HR to update and maintain office policies as necessary
- Assisted HR with maintaining and updating employee records and files, both electronic and paper based
- Work on special administrative projects as requested
- Maintain confidentiality on all projects
- Purchase supplies, food, and beverages for office & employee kitchen
- Arrange and plans Board of Directors lunches, staff lunches, and staff events
- In charge of planning and coordinating annual company retreat
- Distribute company mail to addressees
- Order and keep track of company gifts and manage birthday/holiday card lists
- Assisted with planning, implementation, backstage assistance, setup, takedown, and ordered necessary supplies for Council of Multiple Listings Conference 2019 CMLS, Salt Lake City.
Education
Generals -
Salt Lake Community College
Salt Lake City06.1999
High School Diploma -
Taylorsville High School
Taylorsville06.1998
Skills
- Microsoft Office
- Procore
- G Suite
- Nexus
- Effective Time Management
- Critical thinking and problem solving
- Highly Motivated
- Flexibility and Adaptability
- Organization
References
References available upon request.
Timeline
Sr Project Coordinator/Office Manager
Ace High Builders, LLC
07.2023 - 02.2024
Land Planning Coordinator
Century Communities, LLC
12.2021 - 02.2023
Executive Assistant/Administrative Manager
UtahRealEstate.com
11.2017 - 08.2021
Generals -
Salt Lake Community College
High School Diploma -
Taylorsville High School
Similar Profiles
Aimee HallAimee Hall
Vice President at Ace Builders Inc.Vice President at Ace Builders Inc.
Dina ReadingerDina Readinger
Founder and Chief Executive Officer at Ace Coaching Company, LLC | Diagnostic Thinking, LLCFounder and Chief Executive Officer at Ace Coaching Company, LLC | Diagnostic Thinking, LLC
Jaime LuceroJaime Lucero
Lead High School Biology Teacher at ACE Charter High SchoolLead High School Biology Teacher at ACE Charter High School