Summary
Overview
Work History
Education
Skills
Timeline
Generic

Victoria Hutson

Nashville,TN

Summary

Self-directed and resourceful Executive Assistant and Project Manager with over 15 years of progressive experience successfully organizing, managing and delivering cross-functional projects, companywide programs and building teams at both private and public companies. Partners with executives to support strategy and improve operational efficiency and collaboration in fast-paced and hypergrowth environments. Excellent relationship builder with growth mindset and strong communications skills.

Overview

16
16
years of professional experience

Work History

Investor Relations Manager

ChargePoint
08.2023 - Current
  • Built strong relationships with investors, analysts, and media representatives for increased company visibility.
  • Responsible for providing executives with research and briefing materials for all investor meetings to ensure successful and productive meetings.
  • Managed the production of annual reports, quarterly updates, and other financial communications materials to maintain transparency.
  • Project managed quarterly earnings process ensuring firm deadlines were met.
  • Planned investor meetings and events.
  • Collaborated with senior management on earnings releases and conference call scripts for accurate representation of company performance.
  • Analyzed financial data regularly which allowed a clear understanding of the company's position relative to market expectations.

Executive Assistant and Travel Manager

ChargePoint
07.2018 - 08.2023
  • Executive Assistant to the Chief Financial Officer.
  • Worked on special research projects for the CFO.
  • Managed the CFO's calendar and action items.
  • Collaborated with internal and external stakeholders to ensure the CFO was prepared for internal and external meetings, earnings calls and board committee meetings.
  • Managed global travel and expense platforms.
  • Responsible for creating, maintaining and auditing global travel and expense policy.
  • Project managed two platform migrations to improve travel and expense process for employees, finance team members and audit partners.
  • Oversaw employee credit card program.
  • Worked with external vendors to negotiate hotel, event and airline rewards contracts to improve cost savings across the company.
  • Served as a liaison between departments to facilitate effective communication and trainings throughout the company.

Executive Assistant

NortonLifeLock
02.2017 - 07.2018
  • Executive Assistant to SVP, LifeLock Product & Technology
  • Manage the CPO’s calendar requiring coordination of complex internal and external meetings
  • Coordinate both domestic and international travel
  • Responsible for preparing agenda for weekly leadership meeting and monthly all hands
  • Manage P&T Consumer budget, forecasting and HR strategy and execution
  • Manage P&T organizational chart and partner with HR Business Partner to ensure alignment on departmental and companywide goals to meet deliverables
  • Partner with HR on change management best practices within the department
  • Prepared PowerPoint decks for weekly leadership team and monthly all hands meeting
  • Managed all action items on behalf of executive and direct reports
  • Planned and executed companywide Hack-A-thon
  • Attended all company senior leadership meetings and events to take action items and notes
  • Organized multiple recruitment networking events between multiple office locations to reduce frequency of travel
  • Responsible for leadership offsite events

Sr. Executive Assistant to Chief Product Officer

LifeLock (acquired By Symantec)
08.2015 - 02.2017
  • Manage the CPO’s calendar requiring coordination of complex internal and external meetings
  • Coordinate both domestic and international travel
  • Responsible for preparing agenda for weekly leadership meeting and monthly all hands
  • Manage P&T Consumer budget, forecasting and HR strategy and execution
  • Manage P&T organizational chart and partner with HR Business Partner to ensure alignment on departmental and companywide goals to meet deliverables
  • Partner with HR on change management best practices within the department
  • Prepared PowerPoint decks for weekly leadership team and monthly all hands meeting
  • Managed all action items on behalf of executive and his direct reports
  • Planned and executed companywide Hack-A-thon
  • Attended all company senior leadership meetings and events to take action items and notes
  • Organized multiple recruitment networking events between multiple office locations to reduce frequency of travel
  • Responsible for leadership offsite events

Executive Assistant to VP, Human Resources

LifeLock
02.2014 - 08.2015
  • Managed calendar, travel bookings, note taking and action items in meetings.
  • Produced monthly slide deck for all hands and leadership team meetings.
  • Managed HR projects from beginning to end (rewards and recognition initiative, leave management, immigration, and severance agreement process).
  • Successfully organized and helped create presentations and spreadsheets for Board of Directors meetings
  • Coordinated all C-suite interview scheduling and travel arrangements
  • Planned quarterly department offsite meetings
  • Handled AP, PO and budget process for the entire HR department

Talent Acquisition Coordinator

LifeLock
01.2013 - 02.2014
  • Streamlined talent acquisition processes by implementing innovative recruitment strategies and tools.
  • Improved candidate experience with timely communication, thorough interview preparation, and constructive feedback.
  • Project managed implementation of Docusign to onboard new hires and contractors.

• Managed contractor background check and onboarding process

• Drafted all internal and external offer letters.

• Responsible for sending onboarding and legal documents to new hires.

• Scheduled all candidate interviews.

Constituent Advocate

United States Senate Office Of Senator John McCain
11.2010 - 01.2013
  • Enhanced constituent satisfaction by addressing concerns and providing timely resolutions.
  • Streamlined communication between constituents and government officials for effective problemsolving.
  • Improved community relations through organizing outreach events and educational workshops.
  • Handled casework involving immigration, Internal Revenue Service, Social Security Administration and Department of Veterans Affairs
  • Managed high volumes of cases, prioritizing urgent matters for immediate attention and resolution.

Staff

McCain 2010
05.2010 - 11.2010
  • Assistant to Campaign Manager and Political Director
  • Managed schedules for interns and volunteers
  • Organized campaign events (ex: Primary and General Election Victory Parties) by working with vendors, hotels,

rental car companies,and media

  • Responsible for Campaign Manager and Political Director’s calendar
  • Tracked campaign expenses for reporting purposes to the Federal Election Commission

Assistant Office Manager

Husk Partners, Inc.
05.2008 - 05.2010

Education

High School Diploma -

Mountain Pointe High School
Phoenix, AZ
05.2009

Skills

  • Stakeholder Management
  • Collaborative and solutions focused approach to problem solving
  • Project Management
  • Contract Administration
  • Advanced knowledge of Microsoft Outlook, Excel, Zoom, Expensify, Navan and Egencia platforms
  • Event Coordination

Timeline

Investor Relations Manager

ChargePoint
08.2023 - Current

Executive Assistant and Travel Manager

ChargePoint
07.2018 - 08.2023

Executive Assistant

NortonLifeLock
02.2017 - 07.2018

Sr. Executive Assistant to Chief Product Officer

LifeLock (acquired By Symantec)
08.2015 - 02.2017

Executive Assistant to VP, Human Resources

LifeLock
02.2014 - 08.2015

Talent Acquisition Coordinator

LifeLock
01.2013 - 02.2014

Constituent Advocate

United States Senate Office Of Senator John McCain
11.2010 - 01.2013

Staff

McCain 2010
05.2010 - 11.2010

Assistant Office Manager

Husk Partners, Inc.
05.2008 - 05.2010

High School Diploma -

Mountain Pointe High School
Victoria Hutson