Victoria Karaian
Carmel,IN
Summary
Experienced performing arts professional with a proven track record in managing complex projects and leading diverse teams. Skilled in navigating challenges, and consistently meeting tight deadlines. Adept at integrating new technologies to enhance project outcomes. Committed to delivering high-quality performances and events.
Overview
31
31
years of professional experience
Work History
Associate Producer
Ballet Support Foundation
09.2023 - Current
- Managed the workflow of projects from concept through post-production.
- Managed administrative tasks related to performances, including scheduling, logistics, and communication with artists and staff.
- Managed the day-to-day operations.
- Assisted with fundraising initiatives and donor cultivation.
- Collaborated with costume designers, lighting technicians, and other production staff to create an overall cohesive performance experience.
Tour Manager, Assistant Company Manager, Company Manager
Ardani Artists
10.2003 - 03.2020
- Coordinated travel arrangements for group tours, including flights, hotels, and transportation.
- Managed tour itineraries to ensure timely arrivals at each destination.
- Inspected accommodations pre-check-in to guarantee adherence to quality standards.
- Created efficient processes for daily operations management within the company.
- Facilitated constructive conversations to resolve conflicts among team members.
- Oversaw daily operations of the tour team while traveling on-site.
- Transported tour participants to designated locations, ensuring smooth transitions.
- Executed projects including Kirov Ballet USA Tours, Kings of the Dance, and Ardani Artists 25th Gala.
Education Coordinator
New Jersey Symphony Orchestra
03.2004 - 11.2004
- Facilitated implementation of various education and community programs.
- Collaborated with staff, volunteers, and students to enhance program effectiveness.
- Coordinated special events to promote community engagement.
- Organized data efficiently for program tracking and reporting.
- Produced printed materials to support educational initiatives.
Research Manager
Black Moon Theatre
05.2003 - 09.2003
- Managed the research team for the production of 'The Trial.'
- Collaborated with stakeholders to define research objectives and goals.
- Drafted reports summarizing research findings and presented them to management team.
Event Coordinator
Collegiate Chorale
10.2002 - 10.2002
- Worked on fundraising gala at Carnegie Hall, focusing on operational excellence.
- Managed contact database through software applications such as MS Excel and Access.
- Provided guidance to guests regarding amenities and event logistics.
- Facilitated on-site problem-solving to address challenges during the event.
Executive Assistant
LUKOil
11.1997 - 01.1999
- Facilitated communication between senior management and staff to enhance operational efficiency.
- Organized complex calendar of appointments, meetings, and travel arrangements for executive team.
- Prepared reports, presentations, agendas, and minutes for executive staff as required.
- Maintained confidential records and files related to executive operations.
- Coordinated with internal departments to ensure seamless day-to-day operations.
- Monitored inventory levels of office supplies and placed orders accordingly.
- Answered client telephone calls, providing necessary assistance while maintaining professionalism.
- Scheduled appointments for executives with external parties to optimize time management.
Tour Manager
Int'l Cultural Center, Dept. of Cultural Affairs
09.1996 - 09.1996
- Coordinated daily operations for foreign group tour in Russia, ensuring seamless execution.
- Managed tour itineraries to guarantee timely arrivals at each destination.
- Assisted with booking entertainment venues, meals, and sightseeing activities for optimal guest experience.
- Developed and maintained tour budgets to ensure cost-effectiveness throughout the trip.
- Inspected accommodations pre-check-in to uphold quality standards.
- Ensured all necessary documents were prepared before departure dates for smooth travel.
- Oversaw financial allocations and costs associated with tour operations.
Assistant Tour Manager
GOSCO Entertainment Management
04.1995 - 08.1996
- Directed domestic and international group tours across Russia.
- Developed detailed itineraries for performers and crew members.
- Managed daily operations of tour buses, ensuring timely and safe arrivals.
- Coordinated logistics, including travel arrangements, lodging, and meals.
- Maintained composure while working extended hours in high-pressure environments.
Assistant Manager
Russian Theater Agency
02.1994 - 04.1994
- Coordinated workflow between production and advertising offices for ongoing marketing campaigns.
- Collaborated with management to develop strategic plans aligned with business goals.
- Analyzed sales data to identify trends and adjust strategies effectively.
Education
MA - Performing Arts Administration
New York University
New York, NY01.2003
MFA - Stage Arts Management
GITIS
Moscow, Russia01.1997
Skills
Proficient with PC and Mac, I use computer tools such as MS Office, MS Project, MS PowerPoint, and various organizational and accounting software, as well as sound, photo, and video editing, and master production using Adobe Logic Pro, Adobe Photoshop, Adobe Lightroom, and iMovie
- Schedule management
- Project management
- Event coordination
- Budget oversight
Affiliations
- Photographer with extensive experience in corporate events and ballet photography.
References
References available upon request.
Timeline
Associate Producer
Ballet Support Foundation
09.2023 - Current
Education Coordinator
New Jersey Symphony Orchestra
03.2004 - 11.2004
Tour Manager, Assistant Company Manager, Company Manager
Ardani Artists
10.2003 - 03.2020
Research Manager
Black Moon Theatre
05.2003 - 09.2003
Event Coordinator
Collegiate Chorale
10.2002 - 10.2002
Executive Assistant
LUKOil
11.1997 - 01.1999
Tour Manager
Int'l Cultural Center, Dept. of Cultural Affairs
09.1996 - 09.1996
Assistant Tour Manager
GOSCO Entertainment Management
04.1995 - 08.1996
Assistant Manager
Russian Theater Agency
02.1994 - 04.1994
MA - Performing Arts Administration
New York University
MFA - Stage Arts Management
GITIS
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