Victoria Leavitt
Edina,MN
Summary
Knowledgeable senior accounting professional offering 5+ years of experience in financial operations. Strategic business leader, communicator and team player.
Overview
7
7
years of professional experience
Work History
Senior Accounting Specialist
Award Staffing
06.2023 - Current
- Oversaw all aspects of payroll administration such as company payrolls, client invoices, and completion of weekly, quarterly, and annual tax forms (941, 940,SUTA ,720,W2s).
- Maintained accurate records of financial transactions through regular balance sheet reconciliations for all payroll accounts.
- Recorded internal and external payroll journal entries in Quickbooks.
- Recorded payroll tax journal entries in Quickbooks for quarterly and annual tax returns.
- Expanded expertise by acquiring knowledge in multiple general journal entries like sales revenue, prepaid expenses, depreciation, and stockholder distributions.
- Managed the entry of monthly payments into Quickbooks.
- Managed remote banking transactions for both customers and vendors.
- Managed bank transfers to maintain adequate funds in all accounts.
- Managed all aspects of accounts payable including vendor setup, communication, and weekly payments.
- Enhanced efficiency and accuracy in managing accounts receivable
Payroll Specialist
Award Staffing
11.2021 - 06.2023
- Processed three separate payrolls for external employees, internal employees, and our union staff on a weekly basis.
- Managed client billing, invoice corrections, and purchase order setup
- Oversaw the prompt and precise processing of weekly tax payments pertaining to federal and state withholdings (FED WH, FICA EE, FICA ER, state WH)
- Managed quarterly tax obligations by completing filings for 941 forms, FUTA deposits, and SUTA in accordance with state-specific regulations.
- Handled annual tax filings for state and federal W2s, form 720 for PCORI fees, and form 940 for FUTA.
- Processed and administered annual W2s for internal and external employees.
- Facilitated seamless internal onboarding for employees by overseeing assignment creations, managing tax and benefit setup, and accurately processing employee changes throughout their tenure.
- Processed payroll vendor payments for various financial accounts including 401K, HSA, FSA, union dues, child support, and garnishments.
- Managed contractor and internal employee maintenance including payroll, taxes, and onboarding.
Payroll Operations Associate
Aerotek
02.2019 - 04.2021
- Managed the processing and maintenance of time capture and expense activities, prioritizing accurate data collection and integrity while ensuring customer satisfaction.
- Managed and nurtured professional relationships with field partners, clients, and contractors
- Conducted report analysis to ensure accuracy in time entries and timesheet data, resulting in the identification and resolution of missing time and discrepancies
- Entered start information for new hires and rehires
- Conducted a variety of compliance audits such as billing, new starts, per diem tracking, FLSA audits verification,hours reconciliation,and HR feedback analysis.
- Proficient in Peoplesoft and knowledgeable in Kronos, IQN, Fieldglass, Salesforce, and Beeline.
Onboarding Operations Associate
Aerotek
06.2018 - 01.2019
- Successfully managed pre-employment compliance processes by coordinating with various vendors to execute drug tests, medical examinations, and background checks. Effectively tracked and documented results daily in order to ensure accurate communication.
- Utilized PeopleSoft software to send and monitor pre-employment documentation and verifications.
- Managed contractor I-9 processing to ensure compliance with E-Verify standards and US regulations
- Provided exceptional administrative support to both external and internal staff
- Assisted in office audits, facilitated contractor orientations, and managed front office tasks including phone call management, greeting interviews, and processing contractor applications.
Target sales floor brand team member
06.2017 - 06.2018
- Created sales plans, accepted/processed returns and defective products, trained new team members, and conducted product price changes
- Cross-trained in apparel, electronics, guest services, cosmetics, and front end.
Education
Accounting, Business prerequisites, ACCT201, ACCT202, ACCT203, ACCT255, Business Law -
North Seattle College
Seattle, WABA degree, Near Eastern Languages and Cultures - International Relations
University of Washington
Seattle, WASkills
- Balance Sheet Reconciliation
- Intermediate Excel
- Payroll Processing
- Accounts receivable management
- Tax Preparation
- Auditing procedures
- Journal Entries
- Accounts Payable
- Payroll Auditing
- Proficient in Quickbooks
- Tax Compliance
Accomplishments
• Commitment to Excellence Award – December 2020
Awarded to the top 10% of Field Support Group per region/ center annually. Must embody the FSG Commitments to Service and Guiding Principles and excel in overall performance.
Timeline
Senior Accounting Specialist
Award Staffing
06.2023 - Current
Payroll Specialist
Award Staffing
11.2021 - 06.2023
Payroll Operations Associate
Aerotek
02.2019 - 04.2021
Onboarding Operations Associate
Aerotek
06.2018 - 01.2019
Target sales floor brand team member
06.2017 - 06.2018
Accounting, Business prerequisites, ACCT201, ACCT202, ACCT203, ACCT255, Business Law -
North Seattle College
BA degree, Near Eastern Languages and Cultures - International Relations
University of Washington