Victoria Leven
Atascosa,TX
Summary
Dedicated administrative professional with successful experience in fast-paced office settings. Motivated, hardworking team player with expertise in completing various administrative tasks and offering executive staff support. Responsible, punctual and productive professional when working with little to no supervision. Detail-oriented with experience in data entry and office management. Offering excellent communication, planning and prioritization skills demonstrated through 7plus years of performance. Skilled at drafting reports and business correspondence, managing mail and updating tracking spreadsheets. Exceptional leadership skills with expertise in streamlining workflow to optimize personnel strengths. Organized office professional with experience with various administrative tasks such as preparing agendas, scheduling meetings and providing customer assistance. Proven track record of maintaining efficient office operations. Expertise in scheduling and coordinating meetings, managing travel and expense reports, and transcribing minutes.
Overview
12
12
years of professional experience
Work History
Administrative Assistant VIII
Camino Real Community Services
04.2016 - 04.2023
- Executed record filing system to improve document organization and management.
- Created and maintained databases to track and record customer data.
- Developed and updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Coordinated and scheduled meetings and conference calls to optimize scheduling of senior staff.
- Assisted development and implementation of new administrative procedures.
- Developed strategies to streamline and improve office procedures.
- Drafted correspondence and other documents for CEO and department heads in company's voice.
- Negotiated contracts with vendors and suppliers for office supplies, equipment and services.
- Managed department budgets and generated financial reports for management review.
- Managed filing system, entered data and completed other clerical tasks.
- Assisted coworkers and staff members with special tasks on daily basis.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
- Completed forms, reports, logs and records to quickly handle all documentation for human resources.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
- Established administrative work procedures to track staff's daily tasks.
- Identified and recommended changes to existing processes to improve accuracy, efficiency, and quality service.
- Supported company leaders by managing budgets, scheduling appointments and organizing itinerary.
- Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.
- Performed research to collect and record industry data.
- Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
- Increased office participation in special events by creating newsletter with detailed calendars and other office updates.
- Transcribed and organized information to assist in preparing speeches and presentations.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
Texas Works Advisor II
Texas Health And Human Service Commission
05.2013 - 03.2016
- Resolved discrepancies with client applications to verify eligibility.
- Assisted clients with accurate eligibility form, application and document completion.
- Processed and certified documents for accuracy and compliance with government regulations.
- Communicated with people from various cultures and backgrounds on application process.
- Followed guidelines when reviewing applicant data to determine eligibility for economic assistance.
- Scheduled appointments with applicants to gather information and explain benefits processes.
- Reviewed applications for different aid programs and determined which qualification criteria for individuals.
- Interviewed applicants and explained scope of different available benefits.
Substitute Teacher, K-5
Lytle Independent School District
08.2011 - 05.2013
- Followed classroom plans left by class teacher to continue student education and reinforce core concepts.
- Upheld classroom routines to support student environments and maintain consistent schedules.
- Kept 20 plus students on-task with proactive behavior modification and positive reinforcement strategies.
- Repeatedly requested as substitute teacher by teachers based on excellent past referrals and trusted performance.
Education
No Degree - Basics And Education
Palo Alto College
San Antonio, TX01.2010
Skills
- Data Entry Documentation
- Adobe Systems Adobe Acrobat
- 10-Key Proficiency
- Records Management Systems
- Manage Budgets
- Report Analysis
- Travel Administration
- Detailed Meeting Minutes
- Excel Spreadsheets
- Google Docs
- Remote Conferencing
- Medical Terminology
- Payment Distribution
- Staff Motivation
- Database Administration
- Schedule Management
- Supply Inventory Control
- Order Placement
- Report Transcription
- Accounting Familiarity
- Contract Performance Monitoring
- Contracting Policies and Regulations
- Contract Development
- Research and Analysis
- Quality Assurance
- Procurement Program Management
- Document Control
- Balance Sheets
- Government Standards
- Microsoft Office
- Strategic Planning
- Contract Proposals
- Customer Satisfaction
- Complaint Reviews
- Contractual Obligations
- Accounts Payable and Accounts Receivable
- Supply Requisition
- Contract Compliance
- Risk Identification
- Judgment and Decision-Making
- Corporate Administration
- Active Listening
- Systems Evaluation
- Conflict Mediation
- Reading Comprehension
- Management of Financial Resources
- Contract Oversight
- Confidentiality Agreements
- Monitoring
- Coordination
Timeline
Administrative Assistant VIII
Camino Real Community Services
04.2016 - 04.2023
Texas Works Advisor II
Texas Health And Human Service Commission
05.2013 - 03.2016
Substitute Teacher, K-5
Lytle Independent School District
08.2011 - 05.2013
No Degree - Basics And Education
Palo Alto College
Similar Profiles
Ana Sofia VillarrealAna Sofia Villarreal
PRN at Camino Real Community ServicesPRN at Camino Real Community Services
Noehelia RodriguezNoehelia Rodriguez
Healthcare Navigator at Camino Real Community ServicesHealthcare Navigator at Camino Real Community Services
Julia EscoJulia Esco
Waitress at El Camino RealWaitress at El Camino Real