Victoria Lott
Southfield,MI
Summary
Energetic Administrative Coordinator dedicated to assisting highly effective administrative teams and managing office operations with efficiency and grace. Excellent communication and relationship-building skills with proficiency in [Software].
Overview
20
20
years of professional experience
Work History
Administrative Office Coordinator
Trinity Health
04.2004 - Current
- Monitored and directed incoming mail and prepared outgoing mail.
- Supported executive-level staff with calendar management, meeting preparation, and correspondence handling.
- Developed positive relationships with clients by promptly addressing inquiries and concerns via phone or email communication.
- Provided exceptional customer service to both internal employees as well as external visitors, vendors or partners during face-to-face interactions at the front desk.
- Prepared detailed documents and reports in adherence administrative processes.
- Ensured timely completion of projects through effective deadline tracking and consistent follow-up on pending tasks.
- Data Entry
- Maintain Colleagues Time Sheets through Kronos Software.
- Proficient with Microsoft: Excel, Word, Access, Power point
- Track and maintain Units Floor Stock through CaterTrak Software.
- Assist Director in Administrative Duties.
- Maintain all Units food Service billing including Dr. Dining Room.
- Maintain Office Supply Cabinet.
- Generate Excel Spreadsheets.
- Collect from vendors all invoices and submit them to Accounts Payable.
Education
Certification - Administrative Assistance And Secretarial Science
Jackson Community College
Jackson, MI06.1989
Skills
- Office Administration
- Scheduling appointments
- Document Preparation
- Meeting planning
- Office Equipment Maintenance
- Budgeting and finance
- Report Generation
- Time Management
- Attention to Detail
- Team Collaboration
- Data Entry
- Data Collection
- Documentation and Recordkeeping
- Inbound phone call handling
- Microsoft Excel
- Office inventory management
- Inventory Management
- Managing office supply inventory
- Document Management
- Employee Records Management
- Filing
- Customer Database Systems
- Telephone Etiquette
Timeline
Administrative Office Coordinator
Trinity Health
04.2004 - Current
Certification - Administrative Assistance And Secretarial Science
Jackson Community College
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