Summary
Overview
Work History
Education
Skills
Timeline
Generic

Victoria White

Midland,TX

Summary

Successful at prioritizing diverse range of tasks and balancing demands of a busy office. Experienced administrative assistant proficient in answering phones and routing calls to the appropriate staff members; extending a professional and friendly welcome to visitors. Ensuring all responsibilities are completed accurately in a timely manner with professionalism; as the first point of contact for a company. Highly motivated to continually improve and extend personal skills and knowledge to attain increased responsibility and opportunities.

Overview

6
6
years of professional experience

Work History

Administrative Assistant

Hpf Consultants
Midland, TEXAS
02.2024 - 11.2024
  • Provided administrative support to the executive team, including scheduling meetings and managing calendars.
  • Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
  • Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
  • Managed incoming calls while providing information or transferring callers to appropriate personnel.
  • Maintained office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies.
  • Ensured efficient operation of office equipment such as printers, copiers and fax machines.
  • Assisted with the planning of special events by arranging catering services, securing venues and ordering promotional materials.
  • Created travel arrangements for senior managers according to their requirements.
  • Coordinated mailings including sorting mail, preparing packages for shipping via courier service or postal service.
  • Entered data into spreadsheets using Microsoft Excel or other similar programs.
  • Developed and implemented HSE plans, procedures, and standards to ensure compliance with applicable laws and regulations.
  • Provided guidance on health and safety issues to supervisors and employees.
  • Monitored the effectiveness of HSE programs for continuous improvement.
  • Maintained records of inspection findings, hazardous materials inventory, accident reports.
  • Assisted in the development of emergency response plans including evacuation drills.
  • Coordinated training sessions related to health and safety topics such as hazard communication, lockout and tagout, confined space entry, personal protective equipment.
  • Collaborated with other departments on projects requiring special attention to health and safety considerations.
  • Served as a liaison between company personnel and regulatory agencies regarding HSE matters.
  • Enforced safe work practices by monitoring employee activities in the workplace.
  • Recommended changes in policies or procedures based on evaluation results.

Administrative Assistant

Wellmatics
Midland, TX
11.2022 - 09.2023
  • Provided secretarial and office management support while building cooperative working relationships.
  • Answered phone calls and emails to provide information, resulting in effective business correspondence.
  • Managed physical and digital files, monitored spreadsheets and updated reports to coordinate project materials.
  • Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
  • Pleasantly welcomed visitors, answered phone calls and maintained front reception desk.
  • Created spreadsheets in Microsoft Excel for record-keeping and reporting.

Mental Health Technician

Oceans Behavioral Hospital
Midland, TX, TX
03.2022 - 10.2022
  • Identified and addressed individual mental health challenges to support patients.
  • Provided excellent service to patients through personable communication.
  • Documented observations, interventions and concerns in patient charts and electronic systems, sustaining continuum of care from admission through to discharge.
  • Used thermometers or blood pressure gauges to take and record measures of patients' physical condition.
  • Collaborated with client and clinician to develop and support goals and clinical treatment plan.
  • Tracked client movement on and off unit by documenting times and destinations.

Patient Care Assistant

Medical Center Hospital
Odessa, TX
02.2022 - 09.2022
  • Obtained patient vital signs and reported results to staff nurse or physician to identify changes from prior measurements.
  • Promoted patient comfort by quickly responding to calls and handling diverse needs.
  • Documented patient intake and dietary requirements and aided with feeding and monitoring.
  • Ambulated patients with appropriate assistive devices and in line with proper body mechanics.

Patient Care Assistant

Midland Memorial Hospital
Midland, TX
12.2019 - 02.2022
  • Communicated changes in patient conditions and other unit concerns to multidisciplinary team.
  • Collected biological specimens and packaged for laboratory transport to complete diagnostic tests.
  • Recorded patient conditions and vital signs before and after medical operations.
  • Supported unit efficiency by maintaining current and accurate clerical paperwork.
  • Responded to bell or light signal calls to assist patients with needs.
  • Optimized patient satisfaction, assisting senior leadership with medical procedures while explaining exams and processes.

Office Secretary

M&M Tire Company
Midland, TX
01.2019 - 11.2020
  • Managed office duties, ordered materials, organized workspaces, answered emails and made phone calls.
  • Received and routed incoming calls and correspondence to promote timely communication.
  • Maintained organized filing system of paper and electronic documents.
  • Coordinated communications, taking calls, responding to emails and interfacing with clients.
  • Created and updated spreadsheets to track and report data.
  • Pleasantly welcomed visitors, answered phone calls and maintained front reception desk.
  • Elevated customer satisfaction ratings by resolving issues for speedy resolution.
  • Maintained office supplies inventory by checking stock and ordering new supplies.

Education

High School Diploma -

Lee Senior High School
Midland, TX
05.2015

Skills

  • Executive management support
  • Microsoft
  • Scheduling and calendar management
  • Administrative operations
  • Deadline-oriented
  • Excel spreadsheets
  • Microsoft PowerPoint
  • Multi-line phone proficiency
  • Multitasking and prioritization

Timeline

Administrative Assistant

Hpf Consultants
02.2024 - 11.2024

Administrative Assistant

Wellmatics
11.2022 - 09.2023

Mental Health Technician

Oceans Behavioral Hospital
03.2022 - 10.2022

Patient Care Assistant

Medical Center Hospital
02.2022 - 09.2022

Patient Care Assistant

Midland Memorial Hospital
12.2019 - 02.2022

Office Secretary

M&M Tire Company
01.2019 - 11.2020

High School Diploma -

Lee Senior High School

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Victoria White