Victoria Mothershed
Wesley Chapel,FL
Summary
Experienced, agile, and analytical Research Administrative Professional with ability to adapt quickly by optimizing productivity and efficiency. Highly dependable manager that fosters a diverse culture of holistic learning with integrity and sustained quality of excellent service.
Overview
18
18
years of professional experience
Work History
Department Administrator
Univ Of South Florida, Mol Pharm And Phys, COM
09.2014 - Current
- Serves as a member of leadership for the Department and gives oversight to departments financial portfolio, including an education and general revenue budget, research initiative accounts, foundation accounts, research foundation accounts and 80+ grants, in support of Chair's mission and goals.
- Directs team of research administrators in implementation of pre and post-award management, including emphasis on effective processes and development of relationships within the Department, College of Medicine, and other affiliated institutions outside of the University.
- Mentors faculty, laboratory staff, fellows and students in navigating sponsor guidelines and university processes, while staying abrest of emerging regulatory policies and compliance considerations.
- Serves as administrative liaison with the Department of Human Resources, facilitates recruitment and retention of faculty, including onboarding and transfer of grant funding, and ensures support is provided to administrative team on day-to-day priorities and career development.
Manager, Fiscal and Business Administration
Univ Of South Florida, Health Informatics Inst
05.2013 - 08.2014
- Provided day-to day-management of all subcontract agreements of the Health Informatics Institute (HII), maintain relationships with on-site project leads, and assist PEC administrative Assistant Director with high level pre and post-award coordination.
- Assisted sponsored programs office with implementation and negotiation of subcontract arrangements with the HII.
- Created and maintain workbooks to improve subcontract management and reporting accuracy.
- Facilitated payroll distribution and effort reporting of all employees in the HII.
Unit Research Administrator
Univ Of South Florida, Chemistry, CAS
09.2009 - 05.2013
- Supported faculty during proposal development, with emphasis on preparation of budget and reviewing application documents.
- Served as liaison between faculty and sponsored research during award set-up, submitting forms, such as grant budget release, to establish new projects.
- Maintained records of all grant activity and facilitated purchasing and travel arrangements with research projects, in addition to auditing expenditures for compliance with grant terms and University cost accounting standards.
- Prepared monthly budget reports comprised of actual spending, remaining spending authority, and projection of spending through life of award.
- Assisted post-award management with close out of awards, with emphasis on finalizing all unpaid bills, closing out open purchase orders, and reconciling final reporting requirements.
Research Administrative Associate
Univ Of South Florida, ASURI, CAS
12.2005 - 09.2009
- Served as initial point of contact for the Alcohol and Substance Use Research Institute (ASURI), funded by the NIAA, in the Department of Psychology, CAS.
- Coordinated all human resource functions for the institute and supervise schedules, activities, and training of paid and volunteer research assistants.
- Executed administration of daily Institute operations including equipment maintenance, inventory control, security, participant scheduling, purchasing, travel reimbursements and staff coordination.
- Created grant reports with the Principal Investigator, in house and directly to the funding agency.
Education
Bachelor of Arts - Psychology
University of South Florida
Tampa, FL05.2007
Skills
- Team Management
- Research Administration
- Faculty Support
- Department Management and Operations
- Administrative Support
- Regulatory Compliance
- Budgeting and Financial Management
- Microsoft Office and Excel
Presentations
- "Building a Basic Grant Budget", 2023 SRAI Annual Meeting, Seattle WA - October 2023
- "Building an Advanced Grant Budget", 2023 SRAI Annual Meeting, Seattle WA - October 2023
- "Building a Basic Grant Budget", 2022 SRAI Annual Meeting, Las Vegas NV - October 2022
- "Building a Basic Grant Budget", 2021 iSRA Joint Section Meeting, Virtual - April 2021
- "Proposal Budget Development: Building a Basic Grant Budget", 2020 iSRA Virtual Annual Meeting - October 2020
- "Proposal Budget Development: Building a Basic Grant Budget", 2019 SRAI Annual Meeting, San Francisco CA - October 2019
- "Proposal Budget Development: Building a Basic Grant Budget", 2018 SRAI Midwest/Southern Section Meeting, St. Louis MO - April 2018
- "Proposal Budget Development: Building a Basic Grant Budget", 2016 SRAI Northeast/Southern Section Meeting, New York NY - February 2016
- "Mentoring as a Research Administrator", 2013 SRAI Northeast/Midwest Section Meeting, Providence RI - May 2013
Professional Organizations
Society of Research Administrators International – 2010-present
Timeline
Department Administrator
Univ Of South Florida, Mol Pharm And Phys, COM
09.2014 - Current
Manager, Fiscal and Business Administration
Univ Of South Florida, Health Informatics Inst
05.2013 - 08.2014
Unit Research Administrator
Univ Of South Florida, Chemistry, CAS
09.2009 - 05.2013
Research Administrative Associate
Univ Of South Florida, ASURI, CAS
12.2005 - 09.2009
Bachelor of Arts - Psychology
University of South Florida
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