Victoria Rotonda
Roseland,NJ
Summary
Dynamic administrator with a proven track record at The MindfulNest Co., excelling in operations oversight and community engagement. Experienced in project management and client communication, with a history of transforming a startup business into a thriving studio through innovative marketing strategies, and exceptional event coordination. Passionate about fostering connections and enhancing experiences.
Overview
12
12
years of professional experience
Work History
ADMINISTRATIVE COORDINATOR
The MindfulNest Co.
North Caldwell, NJ
08.2023 - Current
- Oversaw all daily operations, including studio setup, administration, scheduling, and client communications.
- Developed and implemented efficient systems for registration, scheduling, and office management.
- Directed all marketing and social media initiatives through strategic content creation, storytelling, and community engagement.
- Coordinated and executed themed events, pop ups, summer camps, and parent programs that fostered community connection and growth.
- Led outreach, partnerships, and branding efforts that drove rapid business growth within two years.
- Managed photography, videography, and visual branding to ensure consistent aesthetics and mission alignment.
- Supported office operations and marketing, including student coordination, instructor scheduling, recruitment, QuickBooks invoicing, and Canva based content design.
- Coordinated studio supply orders and vendor communications to ensure uninterrupted inventory availability, supporting seamless daily operations, and client satisfaction.
- Played a key role in transforming The MindfulNest Co. from a startup concept into a thriving, community recognized yoga and mindfulness studio.
- Coordinated scheduling for team meetings and events to enhance collaboration.
- Managed daily office operations and ensured efficient workflow within the team.
- Organized and maintained electronic files and documents for easy access and retrieval.
- Assisted in developing training materials for new staff onboarding processes.
- Facilitated meetings by preparing agendas and taking detailed minutes for documentation.
- Supported financial operations by processing invoices and tracking expenses accurately.
- Performed data entry tasks into computer databases from paper documents.
- Assisted in budgeting and expense tracking for departmental projects.
CHILDCARE EDUCATOR
Private Families
Essex Fells, NJ
08.2013 - 08.2023
- Created a safe, nurturing, and educational environment for children ages 3-12.
- Tutored students in grades 3-6 and designed engaging educational activities.
- Developed individualized lesson plans based on children's interests and developmental needs.
- Facilitated engaging learning activities for children of various age groups.
- Participated in family meetings to discuss progress of each child's development and achieve future goals for them.
- Managed transportation, scheduling, and meal preparation.
- Supported child development through crafts, mindfulness, and play.
- Customized educational activities to address individual learning styles, increasing student engagement and fostering consistent academic progress.
CUSTOMER SERVICE ASSOCIATE
Swede's
Livingston, NJ
03.2016 - 09.2017
- Provided excellent customer service in a fast paced environment.
- Handled transactions, maintained cleanliness, and ensured a welcoming atmosphere.
- Processed transactions accurately using point of sale systems.
- Demonstrated product knowledge to educate customers effectively.
- Operated cash registers and managed transactions efficiently, ensuring accuracy, and reducing customer wait times during peak service hours.
- Assisted customers in selecting products, and provided detailed information, increasing customer satisfaction, and fostering repeat business.
- Maintained cleanliness and organization of the service area, ensuring a safe environment and enhancing the overall customer experience.
PARTY HOST & INSTRUCTOR
Jumpnasium
Fairfield, NJ
09.2014 - 11.2016
- Led children's parties and supervised safe play environments.
- Designed and taught basic gymnastics and movement programs.
- Assisted children and families in engaging, high energy activities.
- Coordinated interactive activities that maintained guest engagement and ensured a seamless event flow, resulting in enhanced customer satisfaction.
- Coordinated logistics for party setups, including decorations and activity arrangements.
- Provided support to guests during the event including answering questions and addressing any concerns.
Education
Bachelor of Arts - FAMILY SCIENCE AND HUMAN DEVELOPMENT
Montclair State University
Montclair, NJ05-2022
Diploma -
West Essex Regional High School
North Caldwell, NJ06-2017
Skills
- Organizational skills
- Client Communication
- Customer Service
- Resource allocation
- Contract administration
- Travel coordination
- Operations oversight
- Vendor management
- Project management
- Interpersonal Skills
- Conflict Resolution
- Leadership Role
- Event Planning and Coordination
- Scheduling and Logistics
- Project Support
- Community Engagement
- Social Media Creative Management
- Marketing and Branding
- Problem Solving
- Strong Attention to Detail
- NetSuite
- Basic CRM proficiency
- Google Sheets
- Microsoft Office Suite
- Canva
- QuickBooks
References
KELLY WINKLER
The MindfulNest Co.
kellywinkler622@gmail.com • 973-800-6395
Timeline
ADMINISTRATIVE COORDINATOR
The MindfulNest Co.
08.2023 - Current
CUSTOMER SERVICE ASSOCIATE
Swede's
03.2016 - 09.2017
PARTY HOST & INSTRUCTOR
Jumpnasium
09.2014 - 11.2016
CHILDCARE EDUCATOR
Private Families
08.2013 - 08.2023
Bachelor of Arts - FAMILY SCIENCE AND HUMAN DEVELOPMENT
Montclair State University
Diploma -
West Essex Regional High School