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Hi, I’m
Victoria Thomas
Executive Assistant
Denver,CO
Summary
Driven and resourceful administrative professional with 15+ years of business experience supporting upper management executives and attorneys. Track record of accurately anticipating and meeting professional needs with efficiency. Successfully manage high-volume workloads in rapidly changing environments. Ability to prioritize, multitask, meet deadlines, work independently and within a team.
Overview
22
years of professional experience
Work History
Buchalter, P.C.
LEGAL ASSISTANT
05.2023 - Current
Job overview
- Contribute to development of winning litigation strategies through careful review of relevant statutes, case law, regulations, and other authoritative sources.
- Draft, proofread and finalize correspondence, pleadings, e-discovery and disclosure attachments.
- Facilitate communication between attorneys and clients by scheduling meetings, providing status updates, and relaying critical information promptly.
- Manage cases from intake through discovery, mediation, trial, and settlement.
- Provide valuable training and support to employees as needed, fostering collaborative work culture promoting professional growth for all team members.
- Track deadlines in multiple jurisdictions for hearings, trials, depositions, arbitrations and mediations.
Lewis, Brisbois, Bisgaard & Smith, LLP
LEGAL ASSISTANT/PARALEGAL
03.2020 - 05.2023
Job overview
- Assisted with trial preparation, including creation of exhibits, compilation of witness lists, and organization of evidence materials.
- Managed accurate deadlines for five partners in multiple states and jurisdictions.
- Coordinated logistics for meetings, Court appearances, national conferences and seminars, such as booking travel accommodations while adhering to budget constraints.
- Edited multi-state employee handbooks for large national clients in various states.
- Managed high-volume workload while maintaining strict attention to detail on every task such as drafting pleadings or summarizing depositions accurately.
- Streamlined administrative processes for better efficiency in handling caseloads, reducing paperwork backlog, and ensuring timely completion of tasks.
Contracted Services
LEGAL SUPPORT
05.2014 - 03.2020
Job overview
- Ensured accuracy of billing records by reviewing invoices before submission to clients or insurance providers.
- Improved office efficiency by developing and maintaining comprehensive filing system for all legal documents.
- Managed schedule for multiple attorneys, ensuring appointments were accurately recorded and updated regularly.
- Organized client files with attention to detail to enable quick access to critical information for attorneys when needed.
- Coordinated court reporters, process servers, inspectors, title companies, appraisers and other vendors.
- Streamlined legal research for attorneys, resulting in accelerated case preparation and resolution.
Hall & Evans, LLC
LEGAL ASSISTANT/BILLING COORDINATOR
12.2010 - 05.2014
Job overview
- Coordinated calendar management for deadlines, Court appearances, depositions, and client meetings.
- Created and maintained spreadsheets to track litigation costs and attorney fees for multi-carrier matters.
- Designed large-scale portfolios for ALFA and CLE programs and national presentations.
- Developed and updated attorney bios and CVs for websites and marketing materials.
- Liaison between attorneys, clients, witnesses, experts, and insurance carriers.
- Managed large construction defect matters, including large e-discovery and design plans.
Wood, Smith, Henning & Berman, LLP
OFFICE MANAGER/PARALEGAL
07.2008 - 11.2010
Job overview
- Analyzed and digitized large sets of discovery documents and construction plans.
- Coordinated communication between insured, carriers, experts and vendors.
- Developed comprehensive policy manuals outlining procedures and guidelines, contributing to well-organized workplace culture.
- Enhanced team productivity by managing administrative tasks effectively and overseeing daily workflow.
- Facilitated smooth communication between departments, addressing concerns promptly to maintain harmonious work relationships.
- Processed account payables and account receivables.
- Supervise file clerk and secretarial staff.
Wood, Ris & Hames
LEGAL ASSISTANT
11.2005 - 07.2008
Job overview
- Assisted with trial preparation, including creation of exhibits, compilation of witness lists, and organization of evidence materials.
- Collaborated effectively with multi-disciplinary teams to tackle complex cases, fostering positive work environment that promoted success.
- Drafted and finalized pleadings, discovery and correspondence for multiple partners and associates.
- Enhanced office productivity by implementing efficient document management systems for easy retrieval and storage.
- Gathered key information during initial client intake interviews that contributed significantly to formulation of effective legal arguments.
- Increased client satisfaction by efficiently managing case files and promptly addressing inquiries.
Dickinson, Prud'Homme, Adams & Ingram, LLP
PARALEGAL
08.2002 - 10.2005
Job overview
- Boosted office productivity by maintaining accurate calendar of appointments, deadlines, and court appearances.
- Ensured compliance with court rules and procedures by accurately preparing and submitting legal filings within established timeframes.
- Facilitated efficient case resolution by attending depositions, hearings, mediations, and trials as necessary to assist attorneys in presentation of evidence or arguments.
- Facilitated timely and accurate billing by recording billable hours, expenses, and other relevant information in firm''s billing system.
- Promoted positive work environment by providing training and guidance to junior paralegals or interns as needed.
- Reduced attorney workload by drafting routine legal documents such as pleadings, motions, and affidavits.
Skills
Software
Timeline
LEGAL ASSISTANT
Buchalter, P.C.
05.2023 - Current
LEGAL ASSISTANT/PARALEGAL
Lewis, Brisbois, Bisgaard & Smith, LLP
03.2020 - 05.2023
LEGAL SUPPORT
Contracted Services
05.2014 - 03.2020
LEGAL ASSISTANT/BILLING COORDINATOR
Hall & Evans, LLC
12.2010 - 05.2014
OFFICE MANAGER/PARALEGAL
Wood, Smith, Henning & Berman, LLP
07.2008 - 11.2010
LEGAL ASSISTANT
Wood, Ris & Hames
11.2005 - 07.2008
PARALEGAL
Dickinson, Prud'Homme, Adams & Ingram, LLP
08.2002 - 10.2005
Business & Tech
- Acknowledged go-to resource for co-workers
- Calendar Management
- Create and update social media
- Database Management
- Design curriculum for presentations
- Detailed research, interviews and reporting
- Develop and update CVs and bios
- Expense tracking
- High level of confidentiality
- Logistics Management
- Mail Management
- Multi-line phone proficiency
- Network database expert
- Office Administration
- Presentation Development
- Problem-solving & goal-oriented
- Quality Control
- Quickly integrate new software
- Spreadsheet tracking
- Strategic planning for deadlines
- Superior editing skills
- Task Delegation
- Travel Coordination
- Trouble-shoot IT issues
- Videoconference preparation
Business & Tech
- Acknowledged go-to resource for co-workers
- Calendar Management
- Create and update social media
- Develop and update CVs and bios
- Expense tracking
- Logistics Management
- Mail Management
- Office Administration
- Presentation Development
- Quality Control
- Quickly integrate new software
- Spreadsheet tracking
- Strategic planning for deadlines
- Superior editing skills
- Travel Coordination
- Videoconference preparation
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