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Hi, I’m
Victoria Thomas
Executive Assistant
Denver,CO
Summary
Driven and resourceful administrative professional with 15+ years of business experience supporting upper management executives and attorneys. Track record of accurately anticipating and meeting professional needs with efficiency. Successfully manage high-volume workloads in rapidly changing environments. Ability to prioritize, multitask, meet deadlines, work independently and within a team.
Overview
22
years of professional experience
Work History
Buchalter, P.C.
LEGAL ASSISTANT
05.2023 - Current
Job overview
- Contribute to development of winning litigation strategies through careful review of relevant statutes, case law, regulations, and other authoritative sources.
- Draft, proofread and finalize correspondence, pleadings, e-discovery and disclosure attachments.
- Facilitate communication between attorneys and clients by scheduling meetings, providing status updates, and relaying critical information promptly.
- Manage cases from intake through discovery, mediation, trial, and settlement.
- Provide valuable training and support to employees as needed, fostering collaborative work culture promoting professional growth for all team members.
- Track deadlines in multiple jurisdictions for hearings, trials, depositions, arbitrations and mediations.
Lewis, Brisbois, Bisgaard & Smith, LLP
LEGAL ASSISTANT/PARALEGAL
03.2020 - 05.2023
Job overview
- Assisted with trial preparation, including creation of exhibits, compilation of witness lists, and organization of evidence materials.
- Managed accurate deadlines for five partners in multiple states and jurisdictions.
- Coordinated logistics for meetings, Court appearances, national conferences and seminars, such as booking travel accommodations while adhering to budget constraints.
- Edited multi-state employee handbooks for large national clients in various states.
- Managed high-volume workload while maintaining strict attention to detail on every task such as drafting pleadings or summarizing depositions accurately.
- Streamlined administrative processes for better efficiency in handling caseloads, reducing paperwork backlog, and ensuring timely completion of tasks.
Contracted Services
LEGAL SUPPORT
05.2014 - 03.2020
Job overview
- Ensured accuracy of billing records by reviewing invoices before submission to clients or insurance providers.
- Improved office efficiency by developing and maintaining comprehensive filing system for all legal documents.
- Managed schedule for multiple attorneys, ensuring appointments were accurately recorded and updated regularly.
- Organized client files with attention to detail to enable quick access to critical information for attorneys when needed.
- Coordinated court reporters, process servers, inspectors, title companies, appraisers and other vendors.
- Streamlined legal research for attorneys, resulting in accelerated case preparation and resolution.
Hall & Evans, LLC
LEGAL ASSISTANT/BILLING COORDINATOR
12.2010 - 05.2014
Job overview
- Coordinated calendar management for deadlines, Court appearances, depositions, and client meetings.
- Created and maintained spreadsheets to track litigation costs and attorney fees for multi-carrier matters.
- Designed large-scale portfolios for ALFA and CLE programs and national presentations.
- Developed and updated attorney bios and CVs for websites and marketing materials.
- Liaison between attorneys, clients, witnesses, experts, and insurance carriers.
- Managed large construction defect matters, including large e-discovery and design plans.
Wood, Smith, Henning & Berman, LLP
OFFICE MANAGER/PARALEGAL
07.2008 - 11.2010
Job overview
- Analyzed and digitized large sets of discovery documents and construction plans.
- Coordinated communication between insured, carriers, experts and vendors.
- Developed comprehensive policy manuals outlining procedures and guidelines, contributing to well-organized workplace culture.
- Enhanced team productivity by managing administrative tasks effectively and overseeing daily workflow.
- Facilitated smooth communication between departments, addressing concerns promptly to maintain harmonious work relationships.
- Processed account payables and account receivables.
- Supervise file clerk and secretarial staff.
Wood, Ris & Hames
LEGAL ASSISTANT
11.2005 - 07.2008
Job overview
- Assisted with trial preparation, including creation of exhibits, compilation of witness lists, and organization of evidence materials.
- Collaborated effectively with multi-disciplinary teams to tackle complex cases, fostering positive work environment that promoted success.
- Drafted and finalized pleadings, discovery and correspondence for multiple partners and associates.
- Enhanced office productivity by implementing efficient document management systems for easy retrieval and storage.
- Gathered key information during initial client intake interviews that contributed significantly to formulation of effective legal arguments.
- Increased client satisfaction by efficiently managing case files and promptly addressing inquiries.
Dickinson, Prud'Homme, Adams & Ingram, LLP
PARALEGAL
08.2002 - 10.2005
Job overview
- Boosted office productivity by maintaining accurate calendar of appointments, deadlines, and court appearances.
- Ensured compliance with court rules and procedures by accurately preparing and submitting legal filings within established timeframes.
- Facilitated efficient case resolution by attending depositions, hearings, mediations, and trials as necessary to assist attorneys in presentation of evidence or arguments.
- Facilitated timely and accurate billing by recording billable hours, expenses, and other relevant information in firm''s billing system.
- Promoted positive work environment by providing training and guidance to junior paralegals or interns as needed.
- Reduced attorney workload by drafting routine legal documents such as pleadings, motions, and affidavits.
Skills
Business Administration
Clear Client Communication
Effective Multitasking
Effective Multitasking
Executive Support
Extensive vocabulary
Goal Setting
Discretion and confidentiality
Meticulous attention to detail
Organizational Efficiency
Phone Etiquette
Problem-solving aptitude
Professionalism
Resourceful
Staff Management
Software
Timeline
LEGAL ASSISTANT
Buchalter, P.C.
05.2023 - Current
LEGAL ASSISTANT/PARALEGAL
Lewis, Brisbois, Bisgaard & Smith, LLP
03.2020 - 05.2023
LEGAL SUPPORT
Contracted Services
05.2014 - 03.2020
LEGAL ASSISTANT/BILLING COORDINATOR
Hall & Evans, LLC
12.2010 - 05.2014
OFFICE MANAGER/PARALEGAL
Wood, Smith, Henning & Berman, LLP
07.2008 - 11.2010
LEGAL ASSISTANT
Wood, Ris & Hames
11.2005 - 07.2008
PARALEGAL
Dickinson, Prud'Homme, Adams & Ingram, LLP
08.2002 - 10.2005
Business & Tech
- Acknowledged go-to resource for co-workers
- Calendar Management
- Create and update social media
- Database Management
- Design curriculum for presentations
- Detailed research, interviews and reporting
- Develop and update CVs and bios
- Expense tracking
- High level of confidentiality
- Logistics Management
- Mail Management
- Multi-line phone proficiency
- Network database expert
- Office Administration
- Presentation Development
- Problem-solving & goal-oriented
- Quality Control
- Quickly integrate new software
- Spreadsheet tracking
- Strategic planning for deadlines
- Superior editing skills
- Task Delegation
- Travel Coordination
- Trouble-shoot IT issues
- Videoconference preparation
Business & Tech
- Acknowledged go-to resource for co-workers
- Calendar Management
- Create and update social media
- Develop and update CVs and bios
- Expense tracking
- Logistics Management
- Mail Management
- Office Administration
- Presentation Development
- Quality Control
- Quickly integrate new software
- Spreadsheet tracking
- Strategic planning for deadlines
- Superior editing skills
- Travel Coordination
- Videoconference preparation