Victoria Varner
Lubbock,TX
Summary
-Personable administrative professional dedicated to cultivating positive client, staff and management connections.
-Highly-developed communicator with outstanding skills in complex problem-solving and conflict resolution.
-Expertise in resource allocation and schedule management.
-Highly-motivated employee with desire to take on new challenges.
Strong worth ethic, adaptability and exceptional interpersonal skills.
Overview
9
9
years of professional experience
Work History
Administrative Assistant
Western Dairy Transport
Shallowater, TX
06.2021 - Current
- Maintained employee records and updated information in the payroll system.
- Provided technical support to internal staff members regarding all aspects of the payroll process.
- Reconciled invoices and vendor statements, researched issues and corrected discrepancies.
- Managed open enrollment processes by providing guidance on available benefits and answering questions from employees regarding their options.
- Coordinated annual renewals for all group medical, dental, vision, life insurance policies as well as other voluntary programs such as flexible spending accounts.
- Ensured compliance with HIPAA privacy regulations when handling confidential information related to employee benefits programs.
- Provided support for workers compensation claims administration process including filing required documents with state agencies and tracking claim status updates.
- Responded promptly to inquiries from employees regarding their benefits coverage or eligibility status.
- Participated in meetings between senior management team members and external vendors regarding proposed changes or enhancements to existing benefit programs.
- Investigated accidents and incidents to determine root causes and develop corrective action plans.
- Maintained accurate records of all health and safety related documents such as accident investigation reports, hazard assessments.
- Educated employees on proper use of Personal Protective Equipment.
- Conducted safety training or education programs to demonstrate use of safety equipment.
- Processed new hire paperwork and conducted onboarding orientations.
- Organized company events such as team building activities or holiday parties.
- Managed benefits programs such as health insurance plans, retirement accounts.
- Answered employee questions regarding health benefits and 401k options.
- Created purchase orders based on customer requirements and specifications.
- Coordinated with vendors to track shipment progress of purchased items.
- Maintained accurate records of inventory transactions, including purchases, sales and adjustments.
- Monitored stock levels and reordered items as needed to maintain optimal inventory levels.
- Identified cost savings opportunities through improved inventory management practices.
- Created detailed spreadsheets tracking all aspects of inventory management activities.
- Motivated and encouraged team members to communicate more openly and constructively with each other.
- Provided leadership during times of organizational change or crisis situations.
- Entered time and attendance logs in preparation for payroll.
- Conducted all NON DOT & DOT drug and alcohol screens.
- Generated and corrected errors in company reports.
Accounting Associate
Navistar Accounting Center
Knoxville, TN
10.2014 - 10.2016
- Reviewed and verified the accuracy of journal entries and accounting classifications assigned to various records.
- Checked postings and documents for correctness, accuracy and proper coding.
- Accessed financial information to answer questions and gather details about specific accounts.
- Matched orders with invoices and recorded required information.
- Reviewed expense reports and other supporting documents for accuracy, completeness, and compliance with company policies.
- Analyzed employee travel and entertainment expenses to ensure they are within the company's budget guidelines.
- Verified that all required receipts and and or documentation are included in each report prior to processing payment.
- Researched discrepancies between employee reported amounts and actual charges on credit card statements.
- Investigated non-compliance issues related to expense reports by communicating with employees, managers, vendors.
- Sorted incoming mail for distribution to staff, departments and external customers.
- Filed documents in appropriate folders or records management systems.
- Managed inventory levels by ordering supplies when needed.
Education
Bachelor of Arts - Theology
Lee University
Cleveland, TN05.2025
High School Diploma -
Central High School
Knoxville05.2014
Skills
- Interpersonal Communication
- Flexible and Adaptable
- Problem Resolution
- Dedicated Team Player
References
References available upon request.
Timeline
Administrative Assistant
Western Dairy Transport
06.2021 - Current
Accounting Associate
Navistar Accounting Center
10.2014 - 10.2016
Bachelor of Arts - Theology
Lee University
High School Diploma -
Central High School
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