VICTORIA VER-CERBATOS
San Francisco,CA
Summary
Highly organized and meticulous Administrative professional with experience in corporate office settings. Meets deadlines and works with a high level of multicultural awareness and adaptability. Dedicated professional with solid background in high-volume office environments focused on delivering exceptional clerical and operational support for professionals. Upbeat individual with friendly demeanor and sound judgment to handle diverse daily tasks with minimal oversight. Well-versed in managing office supplies, paperwork and project needs.
Overview
26
26
years of professional experience
Work History
Administrative Assistant IV to EVP/Executive Assistant to the CFO
Williams-Sonoma
09.2021 - Current
- Manage EVP Calendar – managing calendar, schedule meetings and conference calls as well as efficiently working through rapid and frequent changes
- Support CFO by juggling investor calls, earnings release, budget and board of directors meetings
- Organize the EVP/CFO – Organize and maintain a filing system, prep for travel, dinners, and investor meetings
- Prepare the EVP/CFO for Meetings – Prep for meeting info for forecast, budget and board of directors meetings as needed
- Printing earnings releases, transcripts and investor deck in anticipation of CFO needs with these activities
- Investor Relations Admin Work – Check IR Inbox daily, respond to emails, schedule meetings, and share market reports
- Manage post-earnings analyst call back calendar quarterly and assist with scheduling investor conferences, investor meetings, and investor weeks
- Office Manager for the Team – Manage office supplies and workplace needs for the EVP/CFO
- Ensure that the copier/printer is working properly, field signature requests and assist with Adobe Sign documents
- Manage seating floor plan
- Cross-Functional Collaboration – Partner and collaborator with peers, teams and represent the EVP with executives, board of directors members and investors in a positive, professional manner
- Team Development – Support the team’s needs around town halls, recognition of birthday and service anniversaries and other milestones
- Organize milestone meetings, town halls, birthday celebrations and annual holiday party
Administrative Assistant III
Scripps Networks Interactive
San Francisco
03.2008 - 06.2017
- Company Overview: Scripps Networks Interactive is a global media company that creates engaging content for television and digital platforms
- Manage day-to-day development issues
- Plan and coordinate logistics and materials for board meetings, committee meetings and staff events
- Create detailed expense reports for managers and sales team
- Order and distribute office supplies while adhering to a fixed office budget
- Coordinate domestic and international travel arrangements, including booking airfare, hotel and transportation
- Greet numerous visitors, including VIPs, vendors and interview candidates entering office, determine nature and purpose of visit and direct them to appropriate destination
- Prepare monthly reports for upper management including forecast and sales trends
- Manage yearly team expense budget between $300M-$800M
- Process travel expenses and reimbursements
- Assist with team building initiatives and overall support for maintenance of organizational culture and employee morale
- Distribute division-wide announcements, book conference rooms and coordinate catering for quarterly meetings
- Locate and attach appropriate files to incoming correspondence requiring replies
- Scripps Networks Interactive is a global media company that creates engaging content for television and digital platforms
Sales Support/Office Manager
Wright Graphics, Inc
San Francisco
01.1999 - 02.2008
- Oversaw daily office operations for staff of 4 employees
- Composed and drafted all outgoing correspondence and reports for managers
- Oversaw inventory and office supply purchases
- Examined job orders to determine quantity, stock specifications, colors and special printing instructions
- Logged, trafficked and updated projects in job management software
- Created project job jackets, including briefs, schedules, reference material, specifications and contractual requirements
Education
Bachelor of Arts - Art Studio
University of California
Davis, CASkills
- Proficient in Microsoft Office
- Collaborative Teamwork Abilities
- Proficiency with Excel Spreadsheets
- Efficient Task Management
- Travel Coordination
- Meticulous Attention To Detail
- Effective Verbal and Written Communication
- Efficient Task Coordination
Timeline
Administrative Assistant IV to EVP/Executive Assistant to the CFO
Williams-Sonoma
09.2021 - Current
Administrative Assistant III
Scripps Networks Interactive
03.2008 - 06.2017
Sales Support/Office Manager
Wright Graphics, Inc
01.1999 - 02.2008
Bachelor of Arts - Art Studio
University of California
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