Hi, I’m
Victoria Reese
Sr. Executive Administrator
Swampscott,MA
The real test is not whether you avoid this failure, because you won’t. It’s whether you let it harden or shame you into inaction, or whether you learn from it; whether you choose to persevere.
Barack Obama
Summary
Experienced senior executive administrator with a strong background in management, providing exceptional support to upper management and executives. Skilled in motivating teams through feedback, identifying areas for improvement, and implementing corrective actions. Demonstrated ability to enhance communication and business processes. Proficient in grant writing and excelling in leadership roles within C-suite environments.
Driven and resourceful administrative professional 5+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
13
years of professional experience
Work History
Dr. Sandy Tennant @ Nesdc
Sr, Executive Assistant
11.2023 - Current
Job overview
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Organized and coordinated conferences and monthly meetings.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Answered high volume of phone calls and email inquiries.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Used advanced software to prepare documents, reports, and presentations.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Conducted research and analyzed data to provide detailed reports on various business topics.
- Updated spreadsheets and created presentations to support executives and boost team productivity.
- Transcribed meeting minutes to support sales, business development and senior management teams.
- Worked with senior management to initiate new projects and assist in various processes.
- Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
- Screened personal and business calls and directed to appropriate party.
- Upheld strict timetables by maintaining accurate, balanced calendars.
Imajine That Academy
Sr. Executive Administrator to President & CIO
06.2023 - Current
Job overview
- Provided administrative support to clients internally and supported needs for materials organization.
- Wrote and prepared deliberate yet flexible agendas for company meetings.
- Expertly organized logistics for functions both within and outside of organization.
- Acquired proper equipment, refreshments and supplies for meetings and supported needs of attendees.
- Drafted documents in company-directed formats and fonts, maintaining exceptional style consistency.
- Coordinated training for new team members, overseeing onboarding details and designing framework for future acquisitions.
- Acted as backup for other administrative assistants by providing task support and adapting to individual needs.
- Categorized and securely processed sensitive documents with information of deeply personal nature or corporate sensitivity.
- Supported long-standing professional relationships and established strategic ones, creating favorable conditions for enduring partnerships.
- Prepared flawless emails and technical memorandums upon direction of immediate supervisor.
- Collected data, input records and protected electronic files.
- Scheduled appointments and meetings, organized materials and prepared rooms.
- Created and updated records and files to maintain document compliance.
- Planned and executed events for employees and clients and managed logistics and vendor relations.
- Delivered top-notch administrative support to office staff, promoting excellence in office operations.
- Maintained protocol throughout routine work days and special events.
- Identified communication channels to set roadmap to distribute information.
- Reviewed information, created models and contributed to decision-making process by forecasting trends.
- Offered technical support and troubleshot issues to enhance office productivity.
- Conducted research to assist with routine tasks and special projects.
- interviewed & hired for after school teacher & camp counselor positions.
- Interviewed & hired Candidates for After school Teacher & camp counselor positions.
- Partnered w/ Pleasant Hill Missionary Baptist Church to provide camp goers & their families food boxes on the 1st & 3rd Friday of each month to combat food insecurity in our underserved communities.
Justice 4 Housing
Administrative Assistant to the Executive Director
08.2022 - 01.2023
Job overview
- Organized and coordinated conferences and monthly meetings.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity.
- Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
- Transcribed minutes of meetings and executed meetings and events for company to support sales, business development and senior management teams.
- Organized envelopes, postage and mail correspondence for staff and management, maintaining postage meter and coordinating with delivery and courier services.
- Updated executives on changing business needs by thoroughly documenting internal and client meetings.
- Filed paperwork and organized computer-based information.
- Worked with senior management to initiate new projects and assist in various processes.
- Answered high volume of phone calls and email inquiries.
- Handled incoming and outgoing mail, email and faxes.
- Volunteered to help with special projects of varying degrees of complexity.
- Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
Delaware North
Premium Supervisor
11.2019 - 02.2022
Job overview
- Assist's with the operation of the restaurant & box seats, supervises associates in accordance with the company's alcohol policies, operational standards and Delaware North's hospitality standards
- Trains new and existing associates on a per shift basis, including enforcing work procedures, service standards, and counseling
- Assists associates with service and or billing issues
- Analyzes and resolves all problems with associates, guests, client, and the operation
- Ensures that all equipment is set up properly and operating efficiently and accurately
- Verifies all paperwork is complete and turned in at conclusion of shift/event
- Completes daily point of sale reports as requested by management
- Assists with catered events as requested
- Adheres to and enforces inventory and labor control measures; performs inventory counts as requested.
Shakes Industries
Art Director
02.2011 - 01.2019
Job overview
- Worked closely with Marketing team to produce concepts for clients
- Created concepts for events, social media campaigns, fashion shows
- Editorials, and expos
- Worked directly with production team in executing various clients concepts.
Education
California State University - Los Angeles, Los Angeles, CA
MBA from Project Management
12.2019
Clark Atlanta University, Atlanta, GA
Bachelor's from Marketing
05.2002
Skills
- Microsoft Word, Excel, Powerpoint
- Operations
- Scheduling
- Interviewing & Hiring
- Training
- Customer Relationship Management
- Team Building
- Non Profit Assessments
- Calendar and Scheduling Software
- Report Distribution
- Reports and Financial Statements
- Invoice Preparation
- Meeting Agenda Preparation
- Administrative Oversight
- Document Filing and Retrieval
- Travel Arrangement Coordination
- Research Abilities
- Excellent Active Listener
- Risk Management
- Database Management
- Strategic Planning
- Business Writing
- Presentation Development
- Schedule Management
- Project Management
- Multi-Line Phone Proficiency
- Advanced MS Office Suite
- Report Analysis
- Process Improvements
- Conflict Management
- Strong Problem Solver
- Project Planning
- Videoconference Preparation
- Report Development
- Excel Spreadsheets
- Information Confidentiality
- Executive Support
Affiliations
- NAACP Member
- Common Start Coalition Member
- Early Childhood Education Advocate
Availability
See my work availability
Not Available
Available
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
Sr, Executive Assistant
Dr. Sandy Tennant @ Nesdc
11.2023 - Current
Sr. Executive Administrator to President & CIO
Imajine That Academy
06.2023 - Current
Administrative Assistant to the Executive Director
Justice 4 Housing
08.2022 - 01.2023
Premium Supervisor
Delaware North
11.2019 - 02.2022
Art Director
Shakes Industries
02.2011 - 01.2019
California State University - Los Angeles
MBA from Project Management
Clark Atlanta University
Bachelor's from Marketing
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