Victoriya Stefinova
Studio City,CA
Summary
Driven and resourceful administrative professional with 10+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision.
Overview
11
11
years of professional experience
Work History
Executive Assistant to the Chief Executive Officer
Complete Care Community Health Center
LOS ANGELES, United States
02.2017 - Current
- Provide a full range of support services to the CEO that included calendar management, travel arrangements, and reports.
- Coordinate Monthly Board Meetings which includes communicating with 10 Board Members and 4 executives, gathering materials, preparing meeting agendas, and preparing PowerPoint presentations.
- Supported Human Resources by Implementing, assigning, and maintained company-wide Sexual Harassment training for 150+ employees and independent contractors.
- Manage yearly Labor Law posting across 10 locations
- Implemented and maintained accrued, scheduled, and used vacation and sick days for 150+ people using excel per company policy.
- Led and implemented company-wide timekeeping software which removed the need for manual tracking.
- Designed and implemented a new filing system for Provider Credentialing files which includes ~61 providers ~1440 documents.
- Manage Corporate Office Needs, oversee and manage office supply inventory activities, including ordering, stocking, and shipment receiving.
- Digitized, maintained, and updated company-wide Handbook in coordination with Legal Counsel.
- Support Quality Manager by implementing new processes and procedures for managing and tracking federally mandated company-wide annual training.
Early Head Start Health and Education Assistant
Crystal Stairs
08.2016 - 02.2017
- Tracking the enrollment, transition, and referral of children within the program, and maintaining and updating the records required by State and Federal guidelines for the education, health, and nutrition services provided by the program
- Ensuring that Child Development Specialists are turning in the State and Federally required progress and monitoring forms in a timely manner, with all necessary information filled in, and following up if any information is entered incorrectly or any forms have not been turned in
- Support the Head Start department by submitting Purchase Authorization forms and Purchase Request forms for any funds spent on facility and equipment maintenance across 6 facilities
- Support the Head Start department by updating monthly attendance records, maintaining asset inventory, and entering Child Assessment information into Child Plus.
Administrative Assistant
Kaiser Permanente
06.2013 - 08.2016
- Perform day to day administrative tasks for the HP Regulatory and Exchange Operations teams which include:
- Support department managers and employees by maintaining calendars, making travel arrangements, and coordinating meetings to conform to different time zones and team member availability
- Other responsibilities include – scheduling appointments, coordinating in person meetings, securing conference rooms, employee onboarding, completing expense reports, maintaining department asset and contact information
- Process employee onboarding, complete expense reports, maintain department asset and contact information, securing conference rooms
- Provide back up support to the department Executive Director
- Special Projects: HPREO Dashboard, Coordinating department Thrive events
Office Clerk
Delta Building services
08.2011 - 06.2013
- Maintained employee and accounting files, processed paperwork, answered phones, and maintained message records
- Sorted and filed records of business transactions
- Entered and maintained billing information in hard copy and electronic form
- Pledge Drive Coordinator for No on Prop 23| Environment california | fall 2010
- Organized shifts schedules for the volunteers
- Phone-banker: cold calling to promote the proposition and the various events that were held
- Assisted in data-basing, and cataloging the pledge cards.
Education
BA Psychology -
California State University - Northridge
Northridge05.2013
Skills
- Microsoft Office Suite-Word, Powerpoint, Excel, Adobe Pro
- Google Workspace
- Scheduling
- Records Maintenance
- Zoom
- Travel Administration
Timeline
Executive Assistant to the Chief Executive Officer
Complete Care Community Health Center
02.2017 - Current
Early Head Start Health and Education Assistant
Crystal Stairs
08.2016 - 02.2017
Administrative Assistant
Kaiser Permanente
06.2013 - 08.2016
Office Clerk
Delta Building services
08.2011 - 06.2013
BA Psychology -
California State University - Northridge
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