VIELKA OSCAR
Bronx,New York
Summary
Strategic partner skilled in devising means and methods to achieve mission, vision, and organizational effectiveness goals. Diplomatic collaborator adept at building consensus, driving culture growth strategies, and leveraging administrative and operational knowledge to enhance team efficiency for positive outcomes.
Overview
12
12
years of professional experience
Work History
Executive Assistant (Contract)
Cerberus Capital Management, L.P
New York, New York
08.2023 - 02.2024
- Acted as a liaison between the executive team - Office of the Chief Legal Officer, Global Legal Managing Director, and other departments within the organization.
- Maintained knowledge of organizational policies and procedures to ensure compliance with applicable laws and regulations.
- Reviewed legal contracts, engagement letters, and other legal documents to ensure relevant parties properly signed all documents before being submitted for further processing.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
Sr. Executive Assistant Team Leader
Stax LLC - Global Consulting
New York, NY
03.2023 - 07.2023
- Collaborated with senior management to develop operational initiatives and long-term goals in support of the sales team and administration
- Demonstrated proficient leadership skills to motivate and supervise legacy team of Executive Assistants
- Clarified roles, responsibilities and expectations of administrative staff by designing the Executive Assistant competency framework
- Established performance goals for department and outlined processes for achievement
Executive Operations Strategist
Helm Equities - JEMB Realty Corp.
New York, NY
06.2021 - 07.2022
- Partnered with the CEO in providing strategies, implementing best practices, and managing various aspects of the company's portfolio; managed all aspects of several private homes (US-Israel), including personal family deliverables
- EOS Integrator - Held accountability seat for overall office administration, operations, and technology oversight
- Responsible for facilitating and preparing weekly leadership meeting content, agenda, and tracking project schedules
- Formulated and implemented a communication process to standardize and reduce email traffic
- Streamlined cross-functional strategy execution between business segments
- Supported and coached team members to drive corporate culture awareness, growth, and professional development
- Designed protocols and evaluated team operational effectiveness and created professional development workspaces in CRM / Asana
- Developed and implemented best practices by creating a comprehensive standard operations procedure manual on an internal digital platform
Executive Assistant to COO
Heidrick & Struggles
New York, NY
07.2015 - 10.2020
- Partnered with Chief Operating Officer and teams in deploying processes to boost long-term business internal performance
- Provided knowledge management oversight of leadership consulting publications
- Executive Assistant Team Leader - Guided procedures, Salesforce training, and critical thinking through challenges to consistently ensure operational goals were achieved
- Managed client and stakeholder relationships by developing project lifecycle plans to monitor and track the business development pipeline in Salesforce
Executive Assistant HR Coordinator
Heineken Americas
New York, NY
09.2014 - 06.2015
- Provided oversight for daily activities of a fast-paced and dynamic Human Resources department and managed a variety of administrative deliverables, including but not limited to calendar and email management of highly sensitive and confidential matters
- Maintained databases by recording new hires, transfers, terminations, changes in job classifications, bonus incentives, and merit increases
- Collaborated with the HR team to devise and update policies for corporate accountability and workplace health
Office Manager - Private Funds Group
Brookfield Asset Management
New York, NY
09.2011 - 08.2014
- Strategic partner to Global Head of Private Funds Group
- Team leader responsible for managing 34 professionals across legal and compliance, marketing, events, and institutional sales
- Oversight of Salesforce administration
- Spearheaded digital initiative in document management for tracking and storing over 4,000 investor and prospect files
- Managed complex schedules for senior executives, including meetings, travel, and roadshows
- Organized 'Investor Day' off-site comprised of 300 top-tier institutional investors
- Supervisory role for administrative staff
Education
Bachelor of Business Administration - coursework
Universidad Santa María la Antigua
Panamá, Rep. of PanamáManagement Skills and Techniques for Supervisors -
American Management Association
New York, NYSkills
- EOS Integrator (Entrepreneurial Operating System)
- Project Management and Project Reporting
- Administrative Oversight/Supervisory
- Cross-Functional Collaboration
- Staff Training and Leadership
- Competency with Microsoft Office 365
- Salesforce
- Intuit QuickBooks
- Reports and Financial Statements
- Team leadership experience
- Process improvement strategies
- Administrative support specialist
- Expense Reporting/Concur/PeopleSoft
- Invoice Processing
- Office Management
- Conference planning
Languages
Spanish
Professional
Certification
CEU Award - American Management Association
- Management Skills and Techniques for Supervisors
Florida International Bankers Association, Inc
- Sales and Communication Skills for Private Banking Officers
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Software
Salesforce, Asana, Trello, ClickUp,
Smartsheet, MS Project, SharePoint
Intuit QuickBooks (online), PeopleSoft, Concur
MS Teams, Zoom, Slack, MS Stream
EOS One® and Ninety for EOS®
Synthesia™ AI Video Creator
Accomplishments
Created a support function core competency report/template and value proposition for administrative staff. Inclusive of the following organizational improvements.
- Utilization/Day-to-Day Tasks/Upskilling
- Skills/Strengths and Interests
- Productivity Tools Upgrades
- Current State & Highlight Inefficiencies
- Future state Executive Assistant Roles
- Process Improvements
- Office Management Best Practices
- Identify Stakeholder Opportunities and Sponsorships
Quote
"Asking 'Why?' can lead to understanding. Asking 'Why not/?' can lead to breakthroughs."
Daniel H. Pink
Websites
Timeline
Executive Assistant (Contract)
Cerberus Capital Management, L.P
08.2023 - 02.2024
Sr. Executive Assistant Team Leader
Stax LLC - Global Consulting
03.2023 - 07.2023
Executive Operations Strategist
Helm Equities - JEMB Realty Corp.
06.2021 - 07.2022
Executive Assistant to COO
Heidrick & Struggles
07.2015 - 10.2020
Executive Assistant HR Coordinator
Heineken Americas
09.2014 - 06.2015
Office Manager - Private Funds Group
Brookfield Asset Management
09.2011 - 08.2014
Bachelor of Business Administration - coursework
Universidad Santa María la Antigua
Management Skills and Techniques for Supervisors -
American Management Association
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