Summary
Work History
Education
Skills
Timeline
Generic

Vikki Groenendal

Summary

Reliable Legal Administrative Assistant with extensive experience at various law offices, adept at case file management and document preparation in fast-paced environment. Recognized for exceptional client service and efficient multitasking, contributing to improved office productivity and client satisfaction. Self-motivated work ethic to carry out assignments effectively in independent or team environments.

Work History

Legal Administrative Assistant

Peter Katz Law Office
2019 - 2022
  • Functioned as a Legal Assistant to a sole practitioner focusing on Social Security Disability in State of Michigan.
  • Assisted attorney with simple estate planning projects for local companies such as Whirlpool, Leco and Bosch.
  • Managed general clerical needs such as opening and closing files, scanning sheets and faxing documents.
  • Prepared drafts of forms, letters and agreements for attorney use.
  • Streamlined legal processes by drafting and proofreading documents, ensuring accuracy and timely completion.
  • Managed accounts and client records of clients, observing confidentiality, and extreme discretion.
  • Filed documents with courts on behalf of attorney.
  • Completed data entry of legal documents into electronic filing systems.
  • Diligently edited legal correspondence for grammar and spelling.
  • Transcribed information from typed or handwritten notes, shorthand or dictation and confirmed accuracy and correct formatting of documents.
  • Created and printed legal documents for attorney to review.


Legal Administrative Assistant

Robert Lutz Law Office
2016 - 2020
  • Legal assistant to sole practitioner focusing on family court and CPS situations.
  • Assisted in preparing and filing bankruptcy documents with the State of Michigan.
  • Managed general clerical needs such as opening and closing files, scanning sheets and faxing documents.
  • Facilitated clear communication between clients and attorneys by acting as a liaison to ensure all parties were informed of updates or changes.
  • Prepared drafts of forms, letters and agreements for attorney use.
  • Reduced attorney workload through proficient document management, handling correspondence, and performing clerical tasks.
  • Scheduled and coordinated meetings between attorney and clients.
  • Kept office efficient and organized by managing tasks such as supply restocking and general upkeep without oversight.
  • Screened phone calls to effectively handle less important inquiries and keep attorney free for more important matters.
  • Helped with intake of new clients and materials by setting up files and documenting important information.
  • Provided exceptional customer service when interacting with clients fostering strong relationships and positive outcomes.
  • Generated pleadings and other legal documents for review by attorney.
  • Safeguarded confidential information with strict adherence to privacy policies and professional discretion.
  • Responded to client inquiries, providing accurate assistance, while developing and maintaining positive relationships with clients.
  • Diligently edited legal correspondence for grammar and spelling.
  • Created and printed legal documents for attorney to review.

Legal Administrative Assistant

Hosbein Law Offices
2016 - 2019
  • Supported three attorneys as the only legal assistant by efficiently prioritizing tasks according to urgency or deadline requirements.
  • Managed general clerical needs such as opening and closing files, scanning sheets and faxing documents.
  • Prepared drafts of forms, letters and agreements for attorney use.
  • Scheduled and coordinated meetings between attorneys and clients.
  • Screened phone calls to effectively handle less important inquiries and keep attorneys free for more important matters. Handled incoming calls professionally while directing inquiries to attorneys.
  • Generated pleadings and other legal documents for review by attorneys.
  • Maintained organized client databases for streamlined communication efforts between attorneys and clients.
  • Prepared court forms accurately under the supervision of attorneys, ensuring compliance with local rules and regulations.
  • Improved law office efficiency by managing calendars and maintaining organized files.
  • Maintained organized office and case-specific paper for easy tracking and retrieval.
  • Handled office scheduling and made notes for deadlines, motions, and other important dates.
  • Filed documents with courts on behalf of attorneys.
  • Composed contracts, pleadings and motions in accordance with established guidelines.
  • Streamlined legal processes by drafting and proofreading documents, ensuring accuracy and timely completion.
  • Managed accounts and client records of clients, observing confidentiality, and extreme discretion.
  • Filed documents with courts on behalf of attorney.
  • Created and printed legal documents for attorneys to review.
  • Facilitated clear communication between clients and attorneys by acting as a liaison to ensure all parties were informed of updates or changes.
  • Reduced attorney workload through proficient document management, handling correspondence, and performing clerical tasks.
  • Kept office efficient and organized by managing tasks such as supply restocking and general upkeep without oversight.


Senior Legal Administrative Assistant

Hunt Suedhoff Kalamaros
2011 - 2016
  • Prepared drafts of forms, letters and agreements for legal staff use.
  • Scheduled and coordinated meetings between legal teams and clients.
  • Screened phone calls to effectively handle less important inquiries and keep senior staff free for more important matters.
  • Generated pleadings and other legal documents for review by attorneys and paralegals.
  • Maintained organized office and case-specific paper and digital files for easy tracking and retrieval.
  • Streamlined legal document management by implementing an efficient filing system, resulting in increased productivity and reduced retrieval time.
  • Enhanced attorney-client communication by promptly responding to inquiries and providing accurate case updates, fostering strong relationships.
  • Eased attorney workload burdens through proficient management of daily clerical tasks such as mail sorting, document scanning, and data entry.
  • Trained new Legal Administrative Assistants on office procedures, software applications, and best practices, improving their integration into the team.
  • Developed positive relationships with court staff and opposing counsel offices to facilitate smooth communication and collaboration.
  • Supported senior attorneys during trial preparation by organizing evidence, exhibits, and witness lists, ensuring seamless presentation in court.
  • Minimized disruption during attorney absences by acting as a reliable point of contact for clients, colleagues, and external parties.
  • Improved departmental organization through regular review of file archives to ensure proper storage or disposal according to retention policies.
  • Contributed to the success of depositions by coordinating logistics such as securing meeting spaces, scheduling court reporters, and providing necessary materials for attendees.
  • Collaborated effectively with cross-functional teams to complete complex projects within tight deadlines while maintaining confidentiality.
  • Maintained up-to-date records on case statuses by diligently updating internal databases and tracking systems in realtime.
  • Facilitated smooth client intake process by gathering relevant documentation, performing conflict checks, and creating organized case files.
  • Boosted overall efficiency of the legal team through proactive coordination of calendars, scheduling appointments based on priority levels and attorney preferences.
  • Increased the success rate of case outcomes by diligently proofreading and editing legal documents before submission to courts or opposing counsel.
  • Managed high-volume workloads with accuracy and efficiency, meeting strict deadlines and maintaining a high standard of quality in all tasks.
  • Communicated professionally with clients, colleagues and legal partnership verbally and in writing.
  • Arranged for delivery of legal correspondence to clients, witnesses, and court officials.
  • Prioritized and handled multiple assignments and maintained firm commitment to deadlines.
  • Assisted with preparation of trial materials and documents.
  • Produced and filed various legal documents and electronically preserved updated case record system.
  • Researched and booked reasonably-priced and comfortable airfare, hotels and ground transportation for senior leadership.
  • Completed data entry of legal documents into electronic filing systems.
  • Helped with intake of new clients and materials by setting up files and documenting important information.
  • Diligently edited legal correspondence for grammar and spelling.
  • Transcribed information from typed or handwritten notes, shorthand or dictation and confirmed accuracy and correct formatting of documents.
  • Managed general clerical needs such as opening and closing files, scanning sheets and faxing documents.
  • Handled office scheduling and made notes for deadlines, motions, and other important dates.
  • Composed contracts, pleadings and motions in accordance with established guidelines.
  • Managed accounts and client records of clients, observing confidentiality, and extreme discretion.
  • Filed documents with courts on behalf of attorney.
  • Created and printed legal documents for attorneys to review.

Legal Secretary

Straub Seaman and Allen
1993 - 2003
  • Assisted Partner secretaries with day to day operations.
  • Assisted two to three associate attorneys with day to day operations.
  • Maintained strict confidentiality of sensitive information to protect client privacy and uphold professional ethics.
  • Facilitated communication between clients and attorneys, ensuring prompt responses to inquiries.
  • Arranged for delivery of legal correspondence to clients, witnesses, and court officials.
  • Organized files for court proceedings.
  • Assisted receptionist in answering and directing calls using multi-line switchboard.
  • Received and placed telephone calls to clients and prospective clients.
  • Provided exceptional customer service when greeting clients and answering phone calls, fostering a welcoming environment.
  • Assisted in drafting legal documents such as pleadings, motions, and briefs, contributing to successful case resolutions.
  • Filed documents with courts on behalf of multiple attorneys.
  • Transcribed legal documents and phone conversations.
  • Reduced errors in legal documents by implementing thorough proofreading processes.
  • Scheduled appointments, appearances and briefings.
  • Developed and maintained filing and retrieval systems.
  • Coordinated meetings, conferences, and travel arrangements for associate attorneys, ensuring seamless scheduling across the firm.
  • Diligently edited legal correspondence for grammar and spelling.
  • Transcribed information from typed or handwritten notes, shorthand or dictation and confirmed accuracy and correct formatting of documents.
  • Created and printed legal documents for attorneys to review.
  • Communicated professionally with clients, colleagues and legal partnership verbally and in writing.

Legal File Clerk

Straub Seaman and Allen
1989 - 1991
  • Supported legal team members with photocopying, scanning, and assembling relevant documentation for meetings and court appearances.
  • Enhanced file organization by maintaining filing system for legal documents.
  • Supported the legal team during high-profile cases by rapidly locating critical documents and facilitating seamless collaboration between departments.
  • Expedited intake process for new cases by efficiently organizing incoming legal documents according to established protocols.
  • Maintained an up-to-date knowledge of legal terminology and procedures, ensuring accurate categorization and processing of diverse case materials.
  • Maintained confidentiality of sensitive client information by securely handling and storing legal files.
  • Facilitated smooth office operations by responding promptly to requests for file retrieval or updates from attorneys and support staff.
  • Assisted attorneys with case organization and administrative tasks.
  • Arranged for delivery of legal correspondence to clients, witnesses, and court officials.

Education

Associate of Arts - Psychology And General Education

Lake Michigan College
Benton Harbor, MI

Skills

  • Case File and Calendar Management
  • Proofreading, editing and Document preparation
  • Court filings and familiarity with Legal/Court processes
  • Client service, support, communication and confidentiality
  • Fast Learner and efficient multi-tasker
  • Exceptional telephone etiquette and experience with multi-line switchboard

Timeline

Legal Administrative Assistant

Peter Katz Law Office
2019 - 2022

Legal Administrative Assistant

Robert Lutz Law Office
2016 - 2020

Legal Administrative Assistant

Hosbein Law Offices
2016 - 2019

Senior Legal Administrative Assistant

Hunt Suedhoff Kalamaros
2011 - 2016

Legal Secretary

Straub Seaman and Allen
1993 - 2003

Legal File Clerk

Straub Seaman and Allen
1989 - 1991

Associate of Arts - Psychology And General Education

Lake Michigan College

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