Vikki W. Hotopp
Staff Accountant
Newhall,CA
Summary
Detail-oriented and self-motivated Staff Accountant with over 10 years of experience in accounting supervision and compliance across diverse industries. Strong command of general ledger accounting, journal entry corrections, and meticulous reconciliation of bank statements and intercompany accounts ensures accuracy in all aspects of financial reporting. Proven track record in overseeing accounts payable and receivable processes within QuickBooks, maintaining precise payment records, and monitoring collections while preparing and filing federal, state, and local tax returns in compliance with regulations. Expertise in financial statement preparation and audit schedules, combined with proficiency in QuickBooks, Excel, Word, and Outlook, enhances financial operations and supports organizational fiscal objectives.
Overview
26
26
years of professional experience
1
1
Certification
Work History
Staff Accountant
Meals on Wheels Diablo Region
02.2021 - 12.2024
- Daily processed and posted into QuickBooks incoming payments (checks, cash, credit cards, wires, donations, grant receipts and funder documentation) and applied to multiple departments.
- Reconciled semi-monthly payroll and payroll related charges from Paychex batch for discrepancies and posted journal entries by departments.
- Assisted in preparing budgets and projection for each department.
- Collaborated and kept an excellent relationship with staff, volunteers, and partners.
- Proficient in Microsoft Office applications including Outlook, Excel, and Word as well as QuickBooks, ADP and Paychex payroll programs.
Bookkeeper/Payroll/Taxes
Western Institute of Social Research
10.2017 - 12.2020
- Processed accounts payable and receivable and emailed monthly statements to students through QuickBooks.
- Reconciled bank, credit card entries and general ledger accounts.
- Onboarded payroll for teachers and employees, processed payroll and reconciled to department schedules, cut and distributed payroll checks.
- Prepared federal and multi-state payroll tax filings and processed monthly payments.
- Prepared and mailed year-end federal and state payroll tax forms, including quarterly and 940’s.
- Prepared and filed federal, state, and local legal requirements in a timely manner, including 1099’s and W-2s.
- Reconciled general ledger accounts for accuracy, prepared journal entries and accruals.
- Prepared Aging reports and contacted vendors to resolve any issues.
- Prepared monthly, quarterly and annual Financial Statements for CEO and CFO.
- Tracked fixed assets against documents and tracked prepaids.
- Retain historical records through accurate filing of documents.
Staff Accountant
Holland Brooks Builders
12.2014 - 09.2017
- Read clients’ contracts to determine how to apply for payments for remodeling complexes.
- Used Share File and Project Status Report to determine type of invoice and prepared Applications for Payments based on percentages of job completion.
- Assisted with processing and maintaining insurance requests from general contractors.
- Prepared accounts receivable, ageing reports and contacted clients to ensure prompt payments.
- Supervised accounts payable to ensure timely bill paying, tracking that all payments were authorized.
- Reconciled bank statements, credit card transactions, and intercompany accounts to identify discrepancies.
- Hired, trained and supervised cost accounting staff and reconciled inventory.
- Determined whether the company assets were properly accounted for and safeguarded from loss.
- Reviewed payroll reports and posted journal entries for all payroll transactions.
- Reviewed monthly, quarterly and annual payroll taxes filling complying with government regulations.
- Reconciled general ledger accounts, prepared accruals and adjusted journal entries.
- Preparing monthly, quarterly, and end-year financial statements.
- Assisted with audit fieldwork for both internal and external audits.
- Implemented Safety Standards and Practices promulgated by OSHA.
Contract Accountant
SDI, Inc
03.2014 - 12.2014
- Provided guidance on tax compliance issues related to mergers, acquisitions, or other business changes.
- Reviewed payroll tax returns and prepared adjusting entries.
- Prepared year-end adjusting entries, reconciled balance sheet accounts and prepared schedules for audit.
- Reconciled account balances to new accounting software accounts for conversion.
- Temporary Assignment
Staff Accountant
JTS Realty Development Inc
04.2004 - 03.2014
- Managed A/R and A/P processes ensuring accurate recording of transactions.
- Reconciled semi-weekly payroll and payroll related charges.
- Posted payroll entries by departments and assisted in maintaining employee files.
- Prepared monthly reconciliations of balance sheet account, including fixed assets and liabilities against documentation, and tracking.repaid expenses.
- Prepared use tax forms complying with local, state and federal reporting and tax filings requirements.
- Supported cost accounting processes by assisting with analysis and reviewing activities.
- Analyzed account balances, prepared adjusting journal entries and accrual.
- Assisted in monthly, quarterly and year-end ledger closing procedures ensuring all transactions were recorded accurately.
- Prepared financial statements assessed for accuracy, completeness and conformance to reporting and procedural standards.
- Prepared documentation for the annual audit, including schedules and responses to external inquiries.
- Developed, maintained and analyzed budgets and forecasts, preparing periodic reports comparing budgeted costs to actual.
Staff Accountant
Commercial Properties Development Corp
03.1999 - 03.2003
- Supervised investment department with a multi-million-dollar securities portfolio consisting of stocks, GNMA bonds, Certificates of Deposit and prepared investments portion of financial statements.
- Supervised the debt department consisting of 16 commercial loans with 12 banks.
- Supervised compliance with debt covenants.
- Coordinated monthly payments, prepared debt schedule, reconciled bank and general ledger.
- Managed 46 bank accounts including supervising reconciliations, working closely with accounts payable department including reviewing and resolving incorrect entries.
- Researched and responded to company’s IRS notifications.
- Collaborated with external auditors, providing necessary documentation and support during audits.
Education
Bachelor of Arts - Accounting
University of West Florida
Pensacola, FLBachelor of Arts - Sociology
University of West Florida
Pensacola, FLSkills
- Prepare Financial Statements
- Accounting Analysis
- Balance Sheet Reconciliations
- Journal Entries and accruals
- Budgeting
- Variance Analysis
- Microsoft Office
- Outlook
- Excel
- MS Word
- QuickBooks online and desktop
- ADP
- Paychex
- Problem solver
- Communication
- Time management
- Flexible
- Confidentiality
- Professional conduct
- Proactive
- Self-Motivation
- Independent
- Bank reconciliation
- Accounts receivable
- Accounts receivable management
- Payroll processing
- General ledger accounting
- Audit support
- Payroll administration
- Budget preparation
- Data management
- Confidential document control
- General ledger
- Journal entry preparation
- Intercompany transactions
- Account reconciliation
- Fixed asset management
- Financial reporting
- Bookkeeping
- Statement reconciliation
- Revenue recognition
- General ledger management
- Contract management
- Expense tracking
- Financial statements expertise
- Variance analysis
- Certified public accountant (CPA)
- Budgeting assistance
- Managerial accounting
- Income statements
- Forecasting & budgeting
- Month-end closing
- Financial statement preparation
- Monthly journal entries
- Data analysis and research
- Accounts payable management
- Monthly / quarterly / year end reports
- Budgeting & variance analysis
- Monthly account / bank reconciliation
- Financial statement development
- Sales tax filing
- Payroll process
- Year-end closing
- Payroll liability and deductions
- Teamwork
- Teamwork and collaboration
- Journal entries
- Bookkeeping and reconciliation
- Problem-solving
- General accounting
- Problem-solving abilities
- Multitasking
- Multitasking Abilities
- Financial statements
- Organizational skills
- Attention to detail
- Adaptability and flexibility
- Self motivation
- Account reconciliation processes
- Microsoft office
- Time management abilities
- Excel proficiency
- Decision-making
- Cash analysis
- Team collaboration
- Clear communication
- Verbal and written communication
- Active listening
- Critical thinking
Certification
Retired Certified Public Accountant, California, Florida, Louisiana, CA License #111387
Timeline
Staff Accountant
Meals on Wheels Diablo Region
02.2021 - 12.2024
Bookkeeper/Payroll/Taxes
Western Institute of Social Research
10.2017 - 12.2020
Staff Accountant
Holland Brooks Builders
12.2014 - 09.2017
Contract Accountant
SDI, Inc
03.2014 - 12.2014
Staff Accountant
JTS Realty Development Inc
04.2004 - 03.2014
Staff Accountant
Commercial Properties Development Corp
03.1999 - 03.2003
Bachelor of Arts - Sociology
University of West Florida
Bachelor of Arts - Accounting
University of West Florida
Skills Summary
High level of accuracy - self-motivated - attention to detail - ability to work on multiple objectives at same time - knowledge of Excel, ADP and Paychex payroll processing - proficient in MS Word, Outlook, QuickBooks, and ability to quickly learn new programs - ability to communicate well - knowledge of accounting theory including where to record revenue vs. expenses - ability to meet deadlines independently - supporting compliance with internal controls and accounting policies
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