Summary
Overview
Work History
Education
Skills
Timeline
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Vila Martin

West Sacramento,CA

Summary

Resourceful Purchasing Agent with background in managing procurement processes and supplier relationships. Skilled in negotiating contracts, analyzing market trends, and optimizing inventory levels to meet business needs. Demonstrated ability to improve efficiency and reduce costs through effective supply chain management strategies. Successfully implemented vendor selection criteria that enhanced product quality and reliability.

Overview

25
25
years of professional experience

Work History

Purchasing Officer

Department of Justice
Sacramento, CA
03.2020 - Current
  • Conducted market research to establish pricing for Non-IT commodities using procurement agreements.
  • Prepared documentation and solicitations while negotiating vendor contracts for the best pricing.
  • Ensured compliance with DGS procurement policies, State Contracting Manuals, and DOJ administrative procedures.
  • Managed Request for Quote (RFQ) solicitations in FI$Cal, analyzing quotes for completeness.
  • Provided customer service to Division staff on purchasing options, including document review and vendor recommendations.
  • Identified products with recycled content, capturing this information in Purchase Orders and monthly Cal Card packages.
  • Audited monthly Cal Card packages for compliance with departmental requirements and controlled distribution of documents.
  • Maintained accurate records of purchase orders, invoices, and contracts in Access database.

Administrative Assistant

Department of Justice
Sacramento, CA
03.2017 - 03.2020
  • Composed, edited and typed complex memos and reports with job-related software.
  • Proofread content for typo-free emails and documentation.
  • Answered phone calls and emails to provide information, resulting in effective business correspondence.
  • Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
  • Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
  • Handled incoming and outgoing correspondence, including email, mail, and package deliveries, ensuring timely distribution.
  • Created travel arrangements and distributed travel details to appropriate personnel.
  • Assisted with the planning of special events by arranging catering services, securing venues and ordering promotional materials.
  • Managed daily office operations and maintained office supplies inventory, ensuring efficient workplace functionality.

Office Manager

Metabolon, Inc
West Sacramento, CA
01.2001 - 04.2016
  • Provided administrative support to management team including preparing reports and presentations.
  • Managed office budget to handle inventory, postage and vendor services.
  • Answered phone calls, responded to emails, routed mail and coordinated courier services.
  • Managed, scheduled and coordinated office functions and activities for employees.
  • Coordinated meetings, conferences, travel arrangements and department activities.
  • Reviewed contracts for accuracy prior to signing off on behalf of the company.
  • Produced thorough, accurate and timely reports of project activities.
  • Ensured compliance with applicable laws regarding employment practices.
  • Sustained office efficiency by implementing and planning office systems, equipment procurement and layouts.
  • Implemented and maintained company protocols to facilitate smooth daily activities.
  • Monitored inventory levels and placed orders when needed.
  • Mediated conflicts between employees and facilitated effective resolutions to disputes.
  • Managed front desk operations including greeting visitors, answering questions or directing them to appropriate personnel.

Payroll Assistant

J.T. Thorpe & Son Inc.
Richmond, CA
03.2000 - 01.2004
  • Investigated and addressed payroll discrepancies, liaising between staff and administrative team to expedite error resolution.
  • Identified, researched and resolved issues with hours worked.
  • Trained new employees on company timekeeping systems.
  • Processed and issued paychecks and earnings statements.
  • Tracked and managed employee leave balances, including vacation, sick, and personal leave.
  • Filed paperwork associated with wage garnishments or child support orders according to court requirements.
  • Provided customer service support to answer inquiries from employees regarding their payroll issues or concerns.
  • Reviewed employee tax forms to ensure compliance with federal regulations.
  • Handled and resolved employee payroll queries in a timely and professional manner.
  • Updated payroll records by recording changes including exemptions, insurance coverage, and job title and department transfers.
  • Gathered timesheets to prepare weekly payroll data for processing by payroll coordinator.

Education

Associate of Applied Science - Computer Business Administration

Heald Business College
Concord, CA
02-2000

Skills

  • Market research
  • Procurement processes
  • Inventory management
  • Vendor negotiation
  • Supplier analysis
  • Purchase order management
  • Team management
  • Effective communication
  • Vendor relations
  • Process improvement

Timeline

Purchasing Officer

Department of Justice
03.2020 - Current

Administrative Assistant

Department of Justice
03.2017 - 03.2020

Office Manager

Metabolon, Inc
01.2001 - 04.2016

Payroll Assistant

J.T. Thorpe & Son Inc.
03.2000 - 01.2004

Associate of Applied Science - Computer Business Administration

Heald Business College

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Vila Martin