Vilma Mullan
Vero Beach,FL
Summary
Driven and resourceful administrative professional with 18+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
20
20
years of professional experience
Work History
Executive Assistant/ Bookkeeper/ Logistics Coordinator
Caragol Global Sourcing Inc.
05.2006 - Current
- Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, excel spreadsheet and QuickBooks
- Answer and direct calls to appropriate parties or take messages
- Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing bookkeeping work
- Process Payroll using run powered by ADP online
- File and retrieve corporate documents, records, and reports
- Open, sort, and distribute incoming correspondence, including faxes and email
- Make travel arrangements for executives
- Verify accuracy of billing data and revise any errors
- Prepare itemized statements, bills, or invoices and record amounts due for items purchased or services rendered using QuickBooks
- Perform bookkeeping work, including posting data or keeping other records concerning costs of goods or services or the shipment of goods
- Keep records of invoices and support documents
- Resolve discrepancies in accounting records
- Contact customers to obtain or relay account information
- Contact customers for status on payments
- Receive, record, and deposit checks
- Reconcile or note and report discrepancies found in records
- Prepare documents, such as work orders, bills of lading, or shipping orders, to route materials
- Record shipment data, such as weight, charges, space availability, damages, or discrepancies for reporting, accounting, or recordkeeping purposes
- Determine shipping method for materials, using knowledge of shipping procedures, routes, and rates
- Pack, seal, label, and affix postage to prepare materials for shipping, using work devices such as hand tools, and postage meter
- Contact carrier representatives to make arrangements or to issue instructions for shipping and delivery of materials
- Compute amounts, such as space available, shipping, storage, or demurrage charges
- Organized and coordinated conferences and monthly meetings.
Cook
Carmel’s Fine Dining
01.2005 - 01.2006
- Inspect and clean food preparation areas, such as equipment and work surfaces, or serving areas to ensure safe and sanitary food-handling practices
- Ensure food is stored and cooked at correct temperature by regulating temperature of ovens, broilers, grills, and roasters
- Ensure freshness of food and ingredients by checking for quality, keeping track of old and new items, and rotating stock
- Turn or stir foods to ensure even cooking
- Season and cook food according to recipes or personal judgment and experience
- Bake, roast, broil, and steam meats, fish, vegetables, and other foods
- Weigh, measure, and mix ingredients according to recipes or personal judgment, using various kitchen utensils and equipment
- Portion, arrange, and garnish food, and serve food to waiters or patrons
- Observe and test foods to determine if they have been cooked sufficiently, using methods such as tasting, smelling, or piercing them with utensils
- Wash, peel, cut, and seed fruits and vegetables to prepare them for consumption
Education
Serve Safe Food Certification -
Indian River State College
Vero Beach, FL01.2006
High School diploma -
Vero Beach High School
Vero Beach, FL01.2005
Skills
- Document handling
- Meeting planning
- Scheduling
- AR/AP
- Travel coordination
- Customer service
- Invoice processing
- QuickBooks expert
- Payroll
- Office administration
- Excel spreadsheets
- Process improvements
Closing statement
I am excited about the opportunity to be associated with your company and hope to hear from you soon to set up an interview and discuss your position further.
Timeline
Executive Assistant/ Bookkeeper/ Logistics Coordinator
Caragol Global Sourcing Inc.
05.2006 - Current
Cook
Carmel’s Fine Dining
01.2005 - 01.2006
Serve Safe Food Certification -
Indian River State College
High School diploma -
Vero Beach High School
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