Vimala AV

A dynamic and industrious professional possessing an unwavering aspiration for excellence. Meticulously attentive to detail, exuding professionalism in execution, articulation, and adeptness with Microsoft Office applications. Demonstrated acumen in strategizing and fulfilling multifaceted tasks within rigorous timeframes. A collaborative team member consistently committed to exceeding expectations and delivering exceptional results.

Administrative Assistant 

• Provided professional administrative support to the management team.
• Meeting support- Collate statistics and management report preparations.
• Created decks in PowerPoint for the meetings and conferences
• Ensure operational readiness to meet customer needs by addressing inquiries and evaluating requirements.
• Event Coordination- Oversee and manage the operation on horse-racing day.
• Monitored office supplies and replenished stock as necessary
• Prepared expense request forms for the Administration Department.
• Maintained office equipment including printers, copiers, computers, and assisted with office shipping.
• Created invoices for both accounts receivable and payable and maintained the file well organized.
• Performed calendar management and travel coordination for the Executives.

Business Operations Specialist / HR Manager

• Overseeing the comprehensive HR onboarding procedure, integrating new employees, instituting their dossiers, updating records, and corroborating vital employment documents, including I-9 Forms and Work Authorization validations.
• Administering Benefits & Policy enrollments and terminations, encompassing Health Insurance Programs, COBRA plans, and 401K provisions, via meticulous coordination with insurance representatives and staff members.
• Ensuring meticulous and contemporaneous record-keeping of all candidate details within Applicant Tracking Systems.
  Collaborating proactively with candidates and corporate partners to facilitate a seamless onboarding experience.
• Addressing contractor inquiries comprehensively, inaugurating their tenure with welcoming communication and an exhaustive elucidation of their entitlements.
• Reviewing and refining Master Service Agreements/Contracts with potential vendors; negotiating stipulations to align more with organizational mandates.
• Steering contractor engagement via Vendor Management Software, assiduously addressing their concerns on an ongoing basis.
  Liaising with the para-legal department in the procurement of VISA-related documentation from stakeholders, thereby expediting VISA petition processes
• Orchestrating the termination protocol for consultants and their respective employers at the culmination of their contractual engagements. Guaranteeing the timely return of client assets to pertinent entities post-engagement.
• Engaging intermittently with consultants to affirm their contentment onsite, while also identifying potential avenues for augmented business engagements.
• Facilitating payroll processes for designated personnel, ensuring accurate allocations across grants and cost centers.
• Keeping the executive cadre and managerial personnel abreast of evolving legal paradigms and HR best practices.
• Fostering and fortifying existing client alliances through adept handling of requests and swift resolution of queries.
• Navigating Pay Rate and Bill Rate inquiries emanating from both clients and consultants. Collaborated in client audits, consistently achieving an impeccable accuracy rate.
• Conceived and instituted advanced protocols and methodologies that profoundly enhanced the company's daily operational efficacy.
• Finalized monthly analytical summaries, crafted sophisticated presentations, and actively engaged in weekly strategic deliberations with managerial leadership.