Vina Ettore
Findlay,OH
Summary
Detail-oriented professional with experience in supply chain operations, human resources administration, and front desk office management. Proven ability to maintain accurate records, verify documentation, manage sensitive information, and provide professional customer-facing support in fast-paced environments. Skilled in monitoring operations, coordinating communications, and responding to issues with a calm and organized approach. Adaptable and motivated to continuously learn new systems, procedures, and develop additional skills.
Overview
8
8
years of professional experience
Work History
Office Administrator
Phoenix Staffing LTD
Findlay, OH
08.2025 - Current
- Coordinated scheduling and communication among staff to enhance workflow efficiency.
- Oversaw document preparation and correspondence, maintaining high standards of accuracy and professionalism.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Conducted telephone and in-person interviews to assess candidate experience and qualifications.
- Conduct Form I-9 employment eligibility verification, reviewing identity and work authorization documents to ensure compliance with federal hiring regulations.
- Managed scheduling and calendar coordination, ensuring optimal use of executive time.
- Perform employment verifications, confirming employee job titles, dates of employment, and other required details in response to internal and external verification requests.
- Assist with additional administrative tasks as needed.
- Utilization of Microsoft 365 for basic tasks (Outlook, Word, Excel)
Human Resources Specialist
Kohl's Distribution Center
Findlay, OH
02.2024 - 08.2025
- Managed employee onboarding, ensuring compliance with company policies and procedures.
- Developed training materials to enhance staff performance and engagement initiatives.
- Conducted regular audits of HR processes to ensure accuracy and adherence to regulations.
- Mediated workplace disputes, fostering a positive work environment through conflict resolution techniques.
- Maintained personnel records and statistical data to establish accuracy and compliance with applicable regulations.
- Managed benefits administration for company-wide staff, ensuring timely processing and accurate recordkeeping.
- Administered employee leave requests in accordance with FMLA guidelines, maintaining compliance with regulations while providing necessary accommodations for staff members.
- Facilitated smooth onboarding processes for new hires, leading to faster integration into the workplace culture.
- Monitored employee attendance and performance, addressing issues in accordance with company policies and procedures.
- Collaborated with department managers to identify staffing needs and create strategic recruiting plans.
- Facilitated smooth onboarding experiences for new hires, ensuring they felt welcomed and well-informed.
- Collaborated with managers to identify and address employee relations issues.
- Implemented HR software systems to streamline payroll processing and employee records management.
- Utilization of Microsoft 365 for basic tasks (Outlook, Word, Excel)
92Y Unit Supply Specialist
United States Army
Fort Irwin, CA
11.2017 - 04.2021
- Managed inventory control processes to ensure optimal supply levels and readiness.
- Conducted regular inspections of supplies and equipment for quality assurance compliance.
- Streamlined logistics operations by coordinating the receipt, storage, and distribution of materials.
- Trained junior personnel on supply chain protocols and best practices for efficiency.
- Implemented tracking systems for accountability of unit assets and resources.
- Collaborated with cross-functional teams to resolve logistical challenges and optimize resource allocation.
- Enhanced readiness levels by ensuring timely distribution of equipment, clothing, and tools to unit personnel.
- Demonstrated adaptability by adjusting to changing priorities and workload demands, consistently meeting deadlines and unit objectives.
- Improved unit efficiency by maintaining accurate inventory records and promptly processing requests for supplies.
Education
Bachelor of Science - Applied Human Resources Management
Grand Canyon University
Phoenix, AZ07-2024
Skills
- Time management
- Office administration
- Administrative support
- Database entry
- Onboarding and orientation
- Microsoft Office Suite
- HR policies and procedures
- Pre-employment screening
- Employee relations
- Supply chain operations and management
- Inventory control, reconciliation, and inspection
- Computer literacy
- Customer service
Accomplishments
Honorably Discharged from the United States Army, demonstrating commitment, discipline, and successful completion of military service obligations.
Timeline
Office Administrator
Phoenix Staffing LTD
08.2025 - Current
Human Resources Specialist
Kohl's Distribution Center
02.2024 - 08.2025
92Y Unit Supply Specialist
United States Army
11.2017 - 04.2021
Bachelor of Science - Applied Human Resources Management
Grand Canyon University