Vinicius Ozorio
Executive Assistant
Sugar Land,TX
Summary
Professional Executive Assistant skilled at offering high-level administrative support to senior-level staff, attention to detail multitasking, self-motivated individual. Expert in travel management, prioritizing and handling multiple assignments meet tight deadline, handle confidential information with discretion expense tracking and schedule coordination. Expertly assists executive team or CEO / Director using exceptional communication and organizational skills.
Overview
15
15
years of professional experience
8
8
years of post-secondary education
3
3
Languages
Work History
Business Analyst
Studio Kobylko
Houston, TX
06.2018 - Current
- Analyzed key aspects of business to evaluate factors driving results and summarized into presentations.
- Analyzes user department needs and recommends options for developing, enhancing, and maintaining business systems to meet their needs.
- Builds strong relationships with internal customers in order to meet defined objectives.
- Coordinates and oversees complex support issues in software configuration and works as a liaison between all company departments.
- Builds strong relationships with internal customers in order to meet defined objectives.
- Developed long-term partnerships with key suppliers to improve performance across supply chain, generate greater cost efficiency, and enable business to grow and develop.
- Develops custom reports, forms, workflows, enhancements, etc. required to fill gaps between ERP and business requirements.
- Diagnoses systems problems, as related to the functional design of the ERP system, the system flow, and maintains a stable ERP system to meet the needs of company.
- Documents and/or updates policies, procedures and workflow of existing systems and interacts with other departments.
- Performs related duties and participates in special projects as required.
- Warehouse software implementation with the It team.
- Works closely with Sourcing Manager to guarantee supply for all the company needs.
Executive Assistant
Five Point Energy
Houston, TX
11.2020 - 11.2021
- Advised clients on possible properties for investment, trade opportunities and market values.
- Coordinates and oversees complex support issues in software configuration and works as a liaison between vendors and principals.
- Created policies based on performance data analysis to reduce costs and maintain efficiency.
- Developed budgets for commercial development and maintenance of facilities.
- Developed building project budgets and collaborated with building design teams and contractors.
- Directed shipping and receiving of wide range of products daily.
- Led and trained 7 employees in 1 year.
- Organized public open house events to entice buyers and new clientele.
- Prepared updated shipment reports for executives and clients.
- Support principal with travel and calendar management and handle confidential information and financial reports.
- Verified effective and timely implementation of operational goals by prioritizing tasks.
Executive Assistant
Ambassador Jose Borges Dos Santos
Houston, TX
08.2018 - 03.2020
- Developed and maintained automated alert system for upcoming deadlines on incoming requests and events.
- Led staff and vendors in providing high level of service for owner and guests.
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
- Managed residential property issues and prepared homes prior to client arrival.
- Organized and coordinated conferences and monthly meetings.
- Oversaw daily household activities for traveling clients.
- Performs related duties and participates in special projects as required.
- Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
Procurement and Logistics Officer
MD Aesthetica MedSpa
Houston, TX
01.2017 - 07.2018
- Analyzed prior delivery processes and uncovered more efficient method.
- Collaborated with shipping department staff to facilitate smooth materials returns to correct vendors.
- Coordinated resolution of issues with warehouses, sales brokers and carriers.
- Developed and maintained relationships with key suppliers for smooth communication and to meet required expectations.
- Evaluated supplier quotes based on purchasing procedures and competitiveness in quality, price and delivery.
- Handled high-volume paperwork and collaborated with administrators to resolve invoicing and shipping problems.
- Liaised between warehouse personnel and customer to facilitate account and operational needs.
- Negotiated complex corporate procurement contracts by working closely with internal and external contacts.
- Processed and entered customer orders into database and provided proactive customer service for accounts.
- Processed purchase orders according to internal policies, verifying factors such as on-time delivery, minimal cost sourcing, and weight compliance.
- Reviewed and issued contracts and blanket purchase orders after choosing ideal vendor and drive procurement process.
- Sourced new vendors in effort to boost range of products offered in store locations while reducing costs through strategic contract negotiations.
Supply Chain and Logistics Supervisor
Rebl Events
Rio De Janeiro, Rio De Janeiro,Brazil
03.2016 - 12.2016
- Analyzed business operations to quickly resolve problems and manage workflow process to keep projects on track.
- Capitalized on opportunities to make significant cost savings to areas of supplies, services and capital requirements when optimizing resource management for group purchasing organization (GPO) service line directors.
- Communicated directly with suppliers and analyzed contracts and service cost-effectiveness.
- Compiled and analyzed data, and presented updates on sales and supply chain requirements.
- Improved, standardized and documented planning and scheduling processes.
- Integrated financial and operation plans with strategic objectives to deliver improved operational and financial results to boost customer satisfaction, profitability and working capital.
- Oversaw demand planning, purchasing and logistics.
- Oversaw supply chain and supported tech transfer projects, batch release testing, change management and resolution of customer complaints.
Supply Chain and Logistics Analyst
International Olympic Committee
Rio De Janeiro, Rio De Janeiro, Brazil
03.2015 - 02.2016
- Analyzed weekly and monthly patterns to forecast business needs, reducing inventory costs 5%.
- Improved cycle count discrepancy rates 4% through process improvements and maintaining high levels of data integrity.
- Managed distribution network, logistics, trade compliance and warehouse management.
- Negotiated with suppliers and vendors about contracts, policies and deadlines.
- Oversaw every phase of supply chain, from purchase order to delivery to invoicing, targeting 100% end-user satisfaction.
- Reported emergencies, weather delays and carrier schedule changes to customers and supervisors.
- Studied movement of goods to identify gaps in efficiency and other areas needing improvement.
- Supported senior company leaders by delivering reports outlining performance to drive process improvements.
- Used analytical models and mathematical analysis to create and maintain key performance metrics.
Contract Analyst
Construtora Santa Isabel
Rio De Janeiro, Rio De Janeiro, Brazil
03.2010 - 02.2016
- Assessed risks inherent in contract changes and potential impacts, informing management in detail of concerns to avoid liabilities.
- Coordinated and attended meetings as company's main contact to review contractual obligations.
- Double-checked plans and specifications of contract work for company compliance.
- Evaluate vendor reliability and follow up on any problems regarding the use of purchased materials.
- Monitored incoming contracts and service agreements for correct pricing and information.
- Oversaw contracts for over 8 different departments using both manual and automated strategies.
- Prepared compliance reports and disseminated to upper management.
- Provide category support to one of the major spend categories.
Education
Associate of Science - Accounting
Universidade Candido Mendes
Rio De Janeiro, Brazil 01.2014 - 12.2016
Bachelor of Science - Business Administration
Universidade Candido Mendes
Rio De Janeiro 01.2011 - 12.2015
Skills
Attention to Detail
Reconciling Expenses
Travel Management
Multi-tasking ability
Expense Reporting
Follow Up
Team Work
Timeline
Executive Assistant
Five Point Energy
11.2020 - 11.2021
Executive Assistant
Ambassador Jose Borges Dos Santos
08.2018 - 03.2020
Business Analyst
Studio Kobylko
06.2018 - Current
Procurement and Logistics Officer
MD Aesthetica MedSpa
01.2017 - 07.2018
Supply Chain and Logistics Supervisor
Rebl Events
03.2016 - 12.2016
Supply Chain and Logistics Analyst
International Olympic Committee
03.2015 - 02.2016
Associate of Science - Accounting
Universidade Candido Mendes
01.2014 - 12.2016
Bachelor of Science - Business Administration
Universidade Candido Mendes
01.2011 - 12.2015
Contract Analyst
Construtora Santa Isabel
03.2010 - 02.2016