Violet Espinoza

• Prepared monthly journal entries and reconciliations.
• Reconciled accounts and created documents for monthly closure procedures.
• Assisted in internal and external audits by preparing necessary documentation and responding to auditor inquiries.
• Reviewed documents and accounts for discrepancies and resolved variances.
• Updated the general ledger with the latest entries.
• Reconciled balance sheets and streamlined best practices for balance sheet processes.
• Completed year-end closing processes with controllers and external auditors.
• Handled month-end and year-end finances by managing and reporting fixed assets and other data.
• Analyzed financial statement discrepancies, identifying issues, and recommending corrective actions to prevent future occurrences.
• Reduced errors in financial statements through stringent review procedures and regular reconciliation of accounts.
• Improved cash flow management by implementing stricter credit policies.
• Established strong relationships with vendors to negotiate favorable payment terms, improving working capital management.
• Coordinated with various departments to gather financial data, ensuring accurate representation of each business unit's performance.
• Assisted team members in transitioning to the new system through extensive training and one-on-one support.
• Strengthened internal controls by reviewing processes, identifying gaps, and proposing improvements to safeguard against fraud or mismanagement of funds.
• Streamlined financial reporting with new accounting software and automated tasks.
• Ensured regulatory compliance with GAAP standards by staying current on updates and integrating changes into accounting practices as needed.
• Enhanced compliance with tax regulations by meticulously updating and maintaining tax records.
• Streamlined accounts payable processes, reducing payment cycle times by automating invoice processing.
• Reduced month-end closing time, meticulously organizing and reviewing ledger entries for consistency.
• Provided journal entries and performed accounting on an accrual basis.

• In Charge of Three Direct Report A/P Personal, 2 Way and 3-Way Invoice Matching, Merchandise in Transit, Updated Daily Excel Control Schedules, UPS Logistic Schedules, Daily Cash Forecast, Weekly Check Runs, Reconcile of Credit Card Account, Bank Reconciliations, Credit Applications, Assisted with Budget Reports, Vendor Maintenance W-9 to 1099’s.
• Processed all vendor invoices promptly by following company policy.
• Troubleshoot and resolve escalated issues and vendor disputes, payment discrepancies, or delays in a timely manner, maintaining positive relationships with suppliers.
• Maintained accurate records of all financial transactions within the accounts payable department.
• Developed strong relationships with vendors, resulting in communication and negotiation on payment terms.
• Reduced payment errors by closely monitoring and reconciling vendor statements.
• Researched all invoices that were past due.
• Oversaw monthly accounting close process for timely and accurate reporting of financial information.
• Managed the month-end closing process, ensuring the timely completion of accruals and account reconciliations.
• Interacted with corporate vendors, upper management, and peers.

• In Charge of Three Direct Report A/P Personal, 2 Way and 3-Way Invoice Matching, Merchandise in Transit, Updated Daily Excel Control Schedules, UPS Logistic Schedules, Weekly Cash Disbursements, Daily Cash Forecast, Weekly Check Runs, Wire Transfers Foreign and Domestic, Reconcile of Credit Card Account, Bank Reconciliations, Credit Applications, Assisted with Budget Reports, Vendor Maintenance W-9 to 1099’s. Software used: Sage 100
• Identified areas for improvement in existing processes, leading to increased productivity and reduced costs within the accounts payable department.
• Optimized cash flow management by proactively scheduling payments based on discounts available or due dates.
• Facilitated cross-functional collaboration between finance, purchasing, and operations departments to resolve issues impacting cash flow or vendor relations.
• Streamlined accounts payable processes for increased accuracy and timeliness of payments.
• Ensured compliance with federal, state, and local tax requirements by maintaining knowledge of current regulations and filing necessary documentation.
• Troubleshoot and resolve escalated issues, vendor disputes, payment discrepancies, or delays in a timely manner, maintaining positive relationships with suppliers.
• Maintained accurate records of all financial transactions within the accounts payable department.

• Maintained general ledger accuracy through regular account reconciliations, journal entry adjustments, and transaction reviews.
• Monitored accounts receivable, accounts payable and other account balances to track transactions, avoid discrepancies and maintain accuracy.
• Prepared and processed journal entries to record in general ledger and maintain consistent documentation.
• Managed accounts payable processing, ensuring timely payments to vendors while maximizing cash flow management strategies.
• Participated in internal and external audit processes to establish accurate financial records and comply with Generally Accepted Accounting Principles and regulatory requirements.
• Monitored cash flow closely to ensure sufficient funds were available for operational needs.
• Executed financial reporting, managing prepaid accounts, schedules, reconciliations, event settlements, and month-end accruals.
• Assisted comptroller with year-end financial audits.
• Helped with preparation of year-end and statutory accounts to compare past reports and evaluate financial health of company.
• Increased accuracy of financial statements through diligent attention to detail and thorough review processes.
• Collected and arranged financial information and entered details into EPA financial management system.
• Maintained fixed asset records and depreciation schedules to establish accurate calculations.
• Collaborated with external auditors to provide information for audit process.
• Prepared timely and accurate tax filings, ensuring compliance with federal, state, and local regulations.
• Supported management decision-making by providing detailed financial analysis and recommendations backed by data-driven insights.
• Created journal entry schedules to improve efficiency, support, and documentation of accounting processes.
• Reduced month-end closing time by optimizing reconciliation procedures and improving communication among team members.
• Developed customized financial reports for various stakeholders to support strategic decision-making processes.
• Coordinated with Human Resources department on payroll-related matters ensuring accurate compensation calculations for all employees.
• Assisted in budget preparation, providing accurate forecasts for revenue and expenses based on historical trends.
• Developed strong relationships with external auditors to facilitate efficient audit process.
• Enhanced financial reporting accuracy by meticulously reconciling bank statements with ledger entries.
• Reduced discrepancies in financial reports, conducting thorough audits of accounts payable and receivable.
• Conducted variance analysis to identify reasons behind budget discrepancies, enabling more accurate forecasting.
• Improved cash flow management, closely monitoring and analyzing cash disbursements and receipts.
• Contributed to development of more robust internal control system, enhancing financial integrity and compliance.
• Collaborated with cross-functional teams to implement cost-saving measures, contributing to reduction in operational expenses.
• Enhanced accuracy in tax filings, meticulously reviewing tax returns and supporting documentation.
• Played key role in successful completion of annual audits by providing detailed documentation and explanations to auditors.
• Assisted in budget preparation, ensuring alignment with departmental goals and financial forecasts.
• Facilitated knowledge sharing within finance department by organizing regular training sessions on best practices and regulatory updates.
• Tracked funds, prepared deposits and reconciled accounts.
• Maintained integrity of general ledger and chart of accounts.
• Prepared working papers, reports and supporting documentation for audit findings.
• Collected and reported monthly expense variances and explanations.
• Reviewed accounts, resolved coding areas, and tracked recurring expenses for accrual entry.
• Trained new employees on accounting principles and company procedures.
• Compiled general ledger entries on short schedule with 100% accuracy.
• Cooperated with senior leaders to create operating budgets and initiate financial planning.
• Developed financial models to assess and analyze financial performance of clients.
• Initiated comprehensive account assessments to check viability, stability, and profitability of business operations.
• Provided journal entries and performed accounting on accrual basis.

Managed payroll processing, ensuring employees were accurately compensated promptly each pay period.

• Processed journal entries, guaranteeing accurate reflection of company finances within the general ledger system.
• Reviewed and processed client electronic payments and check deposits.
• Provided comprehensive accounting support to the company by managing payroll, accounts payable, accounts receivable, and business expense processing.
• Maintained and processed invoices, deposits, and money logs.
• Maintained accurate financial records, ensuring compliance with regulatory requirements and company policies.
• Assisted in monthly financial reports, highlighting key performance indicators for management review.
• Maintained up-to-date knowledge of accounting regulations, applying best practices when executing daily bookkeeping tasks.
• Ensured timely vendor payments by effectively managing accounts payable.
• Improved cash flow management by closely monitoring accounts receivable and promptly following up on overdue invoices.
• Enhanced internal controls by regularly reconciling bank statements and verifying transaction accuracy.
• Simplified tax filing process by organizing relevant documents and liaising with tax professionals throughout the year.
• Collaborated with external auditors, facilitating a smooth audit process by providing necessary documentation and addressing inquiries.
• Reduced errors in financial reporting through meticulous attention to detail and thorough data analysis.
• Streamlined financial processes by implementing efficient bookkeeping systems and software.
• Matched purchase orders with invoices and recorded necessary information.
• Sorted financial documents, coded accounting entries for data processing, and posted daily receipts and payments.
• Organizing and maintaining bank statements for checking accounts.
• Completed tax forms in compliance with legal regulations.
• Completed payroll for employees and maintained detailed records of procedures.
• Reconciled and corrected issues with financial records.
• Established a QuickBooks accounting system to reflect accurate financial records.
• Posted daily receipts and payments by following corporate protocols.
• Coded accounting entries for data processing and posted daily receipts and payments following all corporate protocols.
• Recorded deposits, reconciled monthly bank accounts, and tracked expenses.
• Reconciled account information in the general ledger monthly.
• Handled day-to-day accounting processes to drive financial accuracy.
• Input financial data and produced reports using the EPA and Lacerte software
• Strengthened financial operations by conducting bank reconciliations and financial reporting.
• Reconciled accounts, managed audits, and updated financial records with remarkable accuracy.
• Effectively communicated with clients about payment needs and kept updated, detailed, and accurate ledgers.
• Developed monthly, quarterly, and annual profit and loss statements and balance sheets.
• Inspected account books and recorded transactions.
• Tracked financial progress by creating quarterly and yearly balance sheets.
• Entered figures using a 10-key calculator to compute data quickly.
• Gathered, evaluated, and summarized account data in detailed financial reports.
• Created detailed expense reports to facilitate reimbursement for business expenses incurred.
• Managed accounts payable and receivable activities, maintained vendor relationships, and ensured positive cash flow.