Virginia Estrada
San Mateo,CA
Summary
Take-charge professional delivering executive support and team leadership to business operations. Dependable and detail-oriented to manage multiple tasks and priorities. Broad experience includes office management, accounting, accounts receivable, invoicing, dispatching, database management, vendor negotiations and contract management. Recognized for exemplary customer service and team collaboration.
Overview
8
8
years of professional experience
Work History
Lead Account Receivable
A&A Produce
South San Francisco, CA
01.2021 - Current
- Performed office duties and administrative tasks to facilitate accounts receivable departmental functions.
- Entered finalized cash receipts and updated accounts receivable ledger to resolve variances.
- Performed various accounts receivable functions, handled cash receipts posting, updated cash flow reports and researched chargebacks and write-offs.
- Verified, classified, computed, posted and recorded accounts payable data and reconciled daily totals to confirm proper accounting.
- Maintained accounting records by performing routine calculating, posting and verifying duties.
Account Receivable Specialist
Veritable Vegetable
San Francisco, CA
07.2023 - 06.2024
- Kept accounts receivable tracking database current with relevant client information, collection, and billing progress and program changes.
- Investigated billing discrepancies and implemented effective solutions to resolve concerns and prevent future problems.
- Performed various accounts receivable functions, handled cash receipts posting, updated cash flow reports and researched chargebacks and write-offs.
- Evaluated open accounts to look for past-due balances and pursue collection strategies.
- Posted and verified entries to logs, spreadsheets or reports to update department records and accounting systems.
- Processed credit memos and adjustments according to company policy.
- Assisted with month-end and year-end closing processes.
- Utilized accounting software for efficient management of receivables.
Accounts Receivable Special/Accounts Payable Clerk
Shasta Produce
South San Francisco, CA
03.2021 - 10.2023
- Paid vendors and verified accounts and payment totals.
- Carefully went over each invoice and requisition for payment.
- Facilitated payment of invoices due by sending bill reminders and contacting clients.
- Reconciled monthly statements and transactions to keep records accurate and current.
- Problem-solved accounts payable questions on behalf of internal team members, management and vendors.
- Upheld strict quality and accuracy standards through daily process adjustments.
- Posted customer payments by recording cash, checks and credit card transactions.
- Handled high-volume invoice processing with minimal supervision.
- Performed day-to-day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables' data.
- Facilitated payment of invoices due by sending bill reminders and contacting clients
- Performed office duties and administrative tasks to facilitate accounts receivable departmental functions.
- Verified validity of account discrepancies and resolved by obtaining and investigating information.
- Investigated billing discrepancies and implemented effective solutions to resolve concerns and prevent future problems.
- Kept accounts receivable tracking database current with relevant client information, collection and billing progress and program changes.
- Maintained accounting records by performing routine calculating, posting and verifying duties.
- Monitored customer account details to minimize or rectify non-payments, delayed payments and other irregularities.
Lead Accounts Receivable Specialist
Vegiworks Produce Company
07.2017 - 07.2020
- (3 years 1 month) Enter payments into fresh byte system in a timely manner, banking remote deposit daily, send out weekly, bi-weekly, month statements, call, email, mail out past due accounts for collections.
- Processed weekly invoicing, including posting and reconciling payments and addressing all aged receivables.
- Cleared account balances by examining customer payments, payment history and coordinating contact with collections.
- Reconciled accounts receivable and prepared income summary reports and cash reports.
- Generated monthly statements for accounts receivable operations.
- Entered, posted and scanned accounts receivable documents into FreshByte software program.
- Posted customer payments by recording cash, checks and credit card transactions.
- Calculated estimated weekly invoicing, prepared and posted payments and followed up on all aged receivables.
- Maintained current understanding of state and federal accounting procedures to prevent any legal or compliance issues.
- Examined customer payment history and coordinated collections arrangements.
- Completed outbound collection calls and sent emails to encourage customer payment of overdue invoices.
- Sent copies of invoices and statements to customers to facilitate payment of outstanding invoices.
Education
High School Diploma -
Downtown High School
San Francisco, CALicenses & Certifications ProdAdvisor QuickBooks Certification - Intuit Certified Medical Administrative Assistant (CMAA) - Everest College -
Skills
- Fluent in Spanish
- Accounts Receivable
- Payment Management
- Adjustment Posting
- Bill Processing
- Investigative Research
- Statement Issuing
- Credit and Collections
- Billing Dispute Resolution
- Relationship Building
- QuickBooks
- Attention to Detail
- Precision and Accuracy
- Time Management
- Creative Problem Solving
- Customer Relations
- Accounts Payable
- Proactive and Self-Motivated
- Cross-Functional Team Collaboration
- Critical Thinking
- Microsoft Office
Timeline
Account Receivable Specialist
Veritable Vegetable
07.2023 - 06.2024
Accounts Receivable Special/Accounts Payable Clerk
Shasta Produce
03.2021 - 10.2023
Lead Account Receivable
A&A Produce
01.2021 - Current
Lead Accounts Receivable Specialist
Vegiworks Produce Company
07.2017 - 07.2020
High School Diploma -
Downtown High School
Licenses & Certifications ProdAdvisor QuickBooks Certification - Intuit Certified Medical Administrative Assistant (CMAA) - Everest College -
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