Summary
Overview
Work History
Education
Skills
Timeline
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VIRGINIA MAZZEO

Belleville, NJ 07109,NJ

Summary

Driven Legal Assistant with 30+years of experience in various types of law. Highly skilled at multitasking and prioritizing tasks to complete projects on time and determine appropriate courses of action. Committed to streamlining processes to facilitate growth in which ever area of law I am involved in.

Overview

29
29
years of professional experience

Work History

Legal Assistant

Ferguson & Gille
03.2021 - Current
  • Filed court documents and legal pleadings with court clerk on behalf of attorney.
  • Organized documents to manage paper and electronic filing systems of clients.
  • Prepared all Estate Planning documents. Including Wills, Power of Attorneys, Living Wills, etc.
  • Handled Estate Administration. Contacted Surrogate, Court, prepared all documents.
  • Did all Real Estate Closings in office. Most of the closings were estates.
  • In charge of accounts receivable and accounts payable for office and personal accounts.
  • Improved communication between attorneys and clients by scheduling meetings, providing status updates, and relaying critical information promptly.
  • Completed electronic filings, initiated billing statements, and managed firm administrative matters.
  • Increased client satisfaction by efficiently managing case files and promptly addressing inquiries.
  • Managed high-volume workload while maintaining strict attention to detail on every task such as drafting pleadings or summarizing depositions accurately.
  • Facilitated timely resolution of legal matters by preparing and organizing essential documents.
  • Responded to client inquiries to provide accurate legal advice and offer assistance.
  • Managed accounts and client records of clients, observing confidentiality, and extreme discretion.
  • Delivered exceptional service to clients by assisting them with routine needs like obtaining copies of pertinent records or directing them to appropriate resources when needed.
  • Reduced errors in court filings by meticulously proofreading documents for accuracy before submission.
  • Handled billing tasks efficiently and accurately, ensuring smooth financial operations for the legal team.
  • Enhanced office productivity by implementing efficient document management systems for easy retrieval and storage.
  • Gathered key information during initial client intake interviews that contributed significantly to the formulation of effective legal arguments.
  • Drafted accurate and persuasive legal correspondence, contributing to successful negotiations and settlements.
  • Streamlined administrative processes for better efficiency in handling caseloads, reducing paperwork backlog, and ensuring timely completion of tasks.
  • Prepared and managed attorney travel itineraries to optimize scheduling.
  • Contacted clients to schedule appointments and discuss progress of cases.
  • Communicated pertinent information to clients via phone, email, and mail.
  • Revised and finalized letters, briefs, and memos.

Real Estate Paralegal

Gerald Poss, Esq.
07.2017 - 04.2018
  • Opened, reviewed, modified and closed contracts from beginning to end, including attorney review, negotiations, and communication with agents and clients to successfully close.
  • Closed with major title companies small and large, including Chicago Title, Fidelity and Regal Title.
  • Reviewed and produced HUDS, Title Commitments, Deeds and all other documents for closing.
  • Liaison between attorneys, clients, loan officers, closing agents, sales brokers, title insurance companies, surveyors and appraisers during due diligence process.
  • Created strong working relationships with brokers, escrow and title officers, surveyors and developmental managers from the pre-development phase through the development process.
  • Analyzed and drafted purchase and sale agreements, deeds and other documents typically associated with real estate transactions.
  • Assisted with the review and drafting of closing statements, figures, title ordering/clearing, closing documents, negotiations, deed packages and more.

Leasing Coordinator

Simon Property Group
11.2001 - 12.2014
  • Provide Administrative support to three attorneys and various leasing representatives.
  • Calendar management, conference call coordination, meeting planning.
  • Drafting of leases, amendments to leases and license agreements.
  • Final review of executed documents, amendments to documents and license agreements. Abstracting of leases amendments and license agreements.
  • Reviewing and updating information in the lease administration database (CLASS).
  • Preparation and distribution of all correspondence to tenants.
  • Mailing, scanning documents, photocopying, faxing, email distribution, file management.

Paralegal

Prupis, Pettigrew And Labue
04.1999 - 05.2001
  • Provided Administrative support predominately to partner Neil Prupis and eventually also provided support to two other partners. I also helped other attorneys in firm when needed.
  • Worked in healthcare law, tax law, estate planning, real estate closings and any other field I was needed in. I was involved in drafting, revising, reviewing and negotiating contracts.
  • Called clients, witnesses, attorneys and outside vendors to schedule interviews, meetings and depositions.
  • Gathered and arranged evidence and other legal documents for attorney review and case preparation.
  • Drafted correspondence and legal documents such as contracts, estate planning, mortgages and all other closing documents.
  • Organized and maintained documents in paper and electronic filing systems.
  • Had daily meeting, went over all incoming correspondence, emails and messages.
  • Was responsible for inputting attorneys' billing time along with my own. There was a strict time limit in inputting of time.
  • Transcribing of pleadings, contracts and correspondence.
  • Notarized documents.

Legal Secretary

Robert B. Kroner
02.1995 - 12.1999
  • Drafting of all correspondence and legal documents, such as contracts and real estate closing documents.
  • Kept track of and paid all bills for office, wrote all checks for bill payment and kept checkbook balanced.
  • Transcribing of pleadings, contracts and correspondence.
  • Organized and maintained documents in paper and electronic filing systems.
  • Kept track of all office supplies and ordered when the need arose.
  • Made and diaried all consultations, meetings, closings and depositions.
  • Prepared documents for estate planning. Notzrized all documents.

Education

High School Diploma -

Essex County Vocational And Technical High School
Newark, New Jersey
06.1982

Skills


  • Scheduling/Planning

  • File Organization
  • Calendar Management
  • Legal Document Preparation
  • Client Communication
  • Document Preparation
  • Notary Public

  • Task Prioritization
  • Case Management
  • Correspondence
  • Document Editing
  • Advanced word processing
  • Customer Relationship Management
  • Transcription
  • Client Billing
  • Attention to Detail
  • Proficient in MS Office
  • Effective Multitasking
  • Data Confidentiality
  • Appointment Scheduling
  • Workload Management
  • Document Management
  • Work Prioritization
  • Deadline Monitoring


  • Decision-Making

Timeline

Legal Assistant

Ferguson & Gille
03.2021 - Current

Real Estate Paralegal

Gerald Poss, Esq.
07.2017 - 04.2018

Leasing Coordinator

Simon Property Group
11.2001 - 12.2014

Paralegal

Prupis, Pettigrew And Labue
04.1999 - 05.2001

Legal Secretary

Robert B. Kroner
02.1995 - 12.1999

High School Diploma -

Essex County Vocational And Technical High School

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