Summary
Overview
Work History
Education
Skills
Timeline
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Virginia Montoya

Azusa,CA

Summary

Organized Office Manager with noted experience in administrative management. Prioritize projects and multitask effectively to achieve project goals. Methodical and detail-oriented team player with expertise in team leadership. Offering these skills and strong work ethic.

Overview

6
6
years of professional experience

Work History

Office Manager

Genesys Technology, Inc.
01.2023 - Current
  • Assisted in keeping accounts up to date in Quickbooks
  • Created and tracked Purchase Orders for service equipment and parts
  • Maintained computer and physical filing systems.
  • Created, maintained and updated filing systems for paper and electronic documents.
  • Updated reports, managed accounts, and generated reports for company database.
  • Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
  • Developed and maintained successful relationships with vendors, suppliers and contractors.
  • Used industry expertise, customer service skills and analytical nature to resolve customer concerns and promote loyalty.

Vendor Compliance

California Earth Transport Inc
11.2021 - 10.2022
  • Collected work journal and payroll paperwork for a 3rd party truck broker
  • Communicate with vendors on various platforms including email, phone, and text to ensure all paperwork is collected so we can bill our customer
  • Maintained all trucker ownership paperwork. IE: DOT, vehicle registration, certificate of insurance, CA Drivers License
  • Maintain vendor files, both paper and electronic
  • Dispatch 40+ truckers to import and export sites
  • Submit on-time payroll to certified payroll systems including LAUSD, LCP Tracker, DIR
  • Maintain high degree of confidentiality/engage and promote safe environment/maintain positive collaboration when communicating with all contacts
  • Provide on time compliance reports to management
  • Review all documents for accuracy and work with management to resolve compliance inconsistencies.

Administrator

Hensel Phelps Construction
01.2018 - 10.2021
  • Oversees all Payroll, time and attendance related data.
  • Calculates and posts employee time sheet data and earnings including base pay, overtime, draws, commission, bonuses and other incentives.
  • Process all paperwork (W-4, general deductions, direct deposit, 401K changes, local taxes, and garnishments) received from the assigned locations in a timely manner.
  • Process contracts for all party signatures
  • Process zero-dollar change orders for all subcontractors on a monthly basis
  • Review and process invoices for A/P and A/R
  • Obtain COI from all subs and ensure all limits meet our requirements
  • Handle all incoming calls, route calls to the appropriate person or department, take messages and answer general inquiries
  • Schedule pick-ups and deliveries for courier service and process mail on a daily basis
  • Order and maintain break room and office supplies on a weekly basis.
  • Schedule routine and preventative maintenance for work equipment, copiers, postage and other business machines
  • Act as primary point of contact for office related vendors performing services in the office
  • Prepare monthly reports and other special projects as needed
  • Execute responsibilities with a sense of urgency and follow-through.
  • Maintained personnel records and updated internal databases to support document management.
  • Screened and transferred incoming calls, took down messages, and transmitted information and documents to internal personnel.
  • Collected, validated, and distributed information to employees.
  • Computerized office activities, maintained customer communications, and tracked records through delivery.
  • Completed forms and reports to facilitate admission, transfer or discharge.
  • Coordinated with human resources department to handle payroll and personnel databases.

Education

Certificate of Completion - QuickBooks

Citrus College
Glendora, CA
12.2023

High School Diploma -

Schurr High School
Montebello, CA
06.2011

Skills

  • Quickbooks Online
  • Certified Payroll
  • Data Entry
  • Customer Service
  • Administrative Support
  • Excellent Multi-Tasking Ability
  • Financial Accounting
  • Documentation and Control
  • Credit and Collections
  • Organizational Skills
  • Mail Handling
  • Travel Coordination
  • Microsoft Office

Timeline

Office Manager

Genesys Technology, Inc.
01.2023 - Current

Vendor Compliance

California Earth Transport Inc
11.2021 - 10.2022

Administrator

Hensel Phelps Construction
01.2018 - 10.2021

Certificate of Completion - QuickBooks

Citrus College

High School Diploma -

Schurr High School

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Virginia Montoya