Virginia Perlman
Fayetteville,AR
Summary
Professional with executive level office management
skills, as well as strong skills in planning, organization,
& problem solving. Actively involved in a variety of
community projects utilizing flexibility & initiative to
exceed expectations & deliver quality results. Proud Mom of
two wonderful daughters, Reese & Evelyn
Overview
22
22
years of professional experience
Work History
Executive Assistant
Office Of Dean Of Students
University Of Arkansas, Fayetteville, AR
06.2022 - Current
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Organized and coordinated conferences and monthly meetings.
- Answered high volume of phone calls and email inquiries.
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
- Improved office efficiency by implementing new filing systems and document management processes.
- Aided in the recruitment process by screening resumes, scheduling interviews, and assisting with candidate selection.
- Collaborated on special projects to improve overall business operations within the organization efficiently.
ADMINISTRATIVE ASSISTANT
NovaSys Health
- Reported to five Executive staff members
- Responsible for scheduling meetings, coordinating travel & managing all essential tasks
- Managed expense reports, contracts & invoice payments
- Accountable for daily operations, including correspondence, shipping, file management & database administration
- Served as staff liaison between corporate & external contacts.
OFFICE MANAGER /Director of Children's and Youth Ministry
Highlands United Methodist Church
08.2017 - Current
- Calendar & scheduling
- Building management & office organization
- Responsible for producing weekly bulletins
- Maintain most current website & email info
- Lead organization & production of Sunday School program
- Coordination of Children's Time sermons.
EXPERIENCE PROVIDER SPECIALIST
VEBO - Valued Experiences Before Objects
08.2016 - 12.2018
- Managed customer & vendor relations for an experience-based wedding registry business
- Marketed company's services through digital correspondence, events & tradeshows
- Responsible for providing exceptional customer experience from beginning to end for both customers & vendors.
OFFICE ASSISTANT
Sanctuary Tree & Garden Care, LLC
07.2014 - 07.2017
- Phone support & office organization
- Scheduled client estimate appointments & projects
- Maintained office calendar & client database
- Processed client payments
- Responded to daily email & internet inquiries.
OPERATIONS ADMINISTRATOR / ASSISTANT TO COO AND VP TOTAL CONSUMER EXPERIENCE
Crocs, Inc.
07.2008 - 07.2014
- Supported the COO, seven direct reports, & the VP of Total Consumer Experience in: planning, directing, managing & coordinating day-to-day business activities
- Served as point of contact for Operations department
- Maintained calendars for the COO & VP Total Consumer Experience; coordinated & prepared for all meetings & conference calls to include agendas, minutes, catering, & distributing of minutes
- Organized & maintained files
- Prepared, reviewed & tracked invoices, expense reports, & reimbursement requests
- Arranged appropriate travel, passports, visas, agendas, necessary contacts, & country information
- Created & maintained computer- & paper-based filing systems for records, reports, & documentation
- Coordinated & scheduled data driven projects for the VP Total Consumer Experience
- Regularly volunteered at various Crocs Cares events to build commitment to the Crocs brand & company pride.
OFFICE ADMINISTRATOR / PROVIDER SERVICE SPECIALISTS
NovaSys Health
01.2005 - 01.2007
WALT DISNEY WORLD INTERN
Walt Disney World
06.2002 - 12.2004
Education
Bachelors of Arts and Science in Communications -
The University of Arkansas
Fayetteville, AK05.2000
Skills
- Microsoft Office Suite: Excel, PowerPoint, Word
- Invoice processing
- Billing & record-keeping
- Database management
- Travel administration
- Scheduling & calendar Management
- Business knowledge
- Customer service
Community Involvement
- TOBY'S SHOWER FOR BABIES, Denver, CO, A non-profit designed to support NICU families. Volunteer helping to prepare baskets for families & coordinate auction items for the organization's annual fundraiser, e Champagne Ball
- EVERGREEN COUNTRY DAY, Evergreen, CO, Class Parent & event volunteer for daughter's elementary school class
- TRINITY UNITED METHODIST CHURCH, Denver, CO, Sunday School Teacher, Vacation Bible School Assistant
References
Professional & personal references available upon request
Phone
303-704-5250
Summary
Professional with executive level office management skills, as well as strong skills in planning, organization, & problem solving. Actively involved in a variety of community projects utilizing flexibility & initiative to exceed expectations & deliver quality results. Mother of two wonderful daughters, Reese & Evie.
Timeline
Executive Assistant
Office Of Dean Of Students
06.2022 - Current
OFFICE MANAGER /Director of Children's and Youth Ministry
Highlands United Methodist Church
08.2017 - Current
EXPERIENCE PROVIDER SPECIALIST
VEBO - Valued Experiences Before Objects
08.2016 - 12.2018
OFFICE ASSISTANT
Sanctuary Tree & Garden Care, LLC
07.2014 - 07.2017
OPERATIONS ADMINISTRATOR / ASSISTANT TO COO AND VP TOTAL CONSUMER EXPERIENCE
Crocs, Inc.
07.2008 - 07.2014
OFFICE ADMINISTRATOR / PROVIDER SERVICE SPECIALISTS
NovaSys Health
01.2005 - 01.2007
WALT DISNEY WORLD INTERN
Walt Disney World
06.2002 - 12.2004
ADMINISTRATIVE ASSISTANT
NovaSys Health
Bachelors of Arts and Science in Communications -
The University of Arkansas