VIRGINIA PROANO
North Bergen,NJ
Summary
Financial Controller with over 7+ years of experience managing a team of 10 employees in the accounting department. Known by peers and supervisors for resolving billing and collections disputes. Manage financial accounts, payroll, A/R, A/P, fiscal year closing, month-end closing, bank reconciliations, etc. Core competencies include budget administration, financial management, cash management and financial reporting.
Overview
9
9
years of professional experience
Work History
Financial Controller
Intrepid Museum Foundation, Inc.
06.2022 - Current
- Manage a team of 10 people working in different accounting functions. They include AR, AP, Grants, Payroll, Budgeting, and Internal Auditing.
- Collaborate with CFO and department VPs in preparation of annual operating budgets, forecasts and all financial reporting and analysis.
- Manage payroll data entry and processing for 230 employees to comply with predetermined company guidelines.
- Supervise accurate, efficient, and compliant completion of monthly financial close.
- Accurately complete financial statement audits and thoroughly review results.
- Plan budgets, authorize expenditures, monitor accounting processes, and coordinate financial reporting to oversee all fiscal procedures.
- Complete year-end close processes through effective supervision of all financial functions and transactions.
- Formulate strategic plans and support tactical initiatives to execute cost-savings deliverables.
- Introduce internal controls to monitor critical areas of financial control and advised corrective actions to address risks or deficiencies.
- Manage budgets, assets, accounts payable, and receivable and general financial reporting procedures.
- Manage daily financial functions in collaboration with accounting and payroll personnel.
- Work closely with CFO on LOC renewals, bank loans and reporting to the financial and audit committee.
- Remain an expert in the following accounting software and applications: NetSuite ERP, ADP Workforce Now, Tessitura, Clover, etc.
- Mitigate risk by implementing internal controls and safeguards for revenues and expenditures.
Accounting Manager
JAD Corporation of America
10.2021 - 06.2022
- Provided direction and leadership to financial operations of accounting department.
- Responsible for managing accounts payable, accounts receivable, bank reconciliations and general accounting.
- Prepared required compliance and financial reports for bank.
- Handled asset accounts, LOC and mortgage loans.
- Prepared and submitted weekly payroll via ADP Total Source. Prepared monthly, quarterly and yearly internal financial reports for ownership review and for CPA firm final review/audit.
- Proofread and edited journal entries prior to posting to ensure accuracy.
- Handled all tax matters with the IRS.
- Generated and presented weekly updates of Accounts Receivables and Payables to ownership outlining Profits/Losses and preparing Year End Accounts for Tax Filing.
- Reconciled Banks on a daily basis and booked Inventory monthly with warehouse.
- Reviewed the P&L and balance sheet on a monthly basis as well as underlying account reconciliations to ensure integrity of the data and identify potential cost savings.
- Collaborated with the CFO on analysis and preparation of the annual plan and quarterly forecasts.
- Prepared financial reports for outside CPA firm.
- Managed the preparation of Department of Labor filings and other governmental reports as required.
- Worked directly with managers to forecast project expenses and prepare budget reports.
- Completed and filed monthly and quarterly sales tax for various states.
Office Manager/Controller
M. Early Plumbing & Heating Corp.
05.2019 - 10.2021
- Provided direction and leadership to financial operations of accounting department.
- Prepared weekly payroll reports for owner.
- Responsible for managing accounts payable, accounts receivable, bank reconciliations and general accounting.
- Played a key role in selecting and implementing new accounting systems.
- Provided effective financial controls for the organization.
- Managed vendor relationships for insurance, payroll, healthcare, and building leases.
- Prepared and calculated month-end financial statement and reports.
- Completed and submitted AIA requisitions on a monthly basis.
- Worked closely with project managers to cover all financial basis of ongoing projects.
- Provided monthly payroll reports to General Contractors for CCIP jobs and prevailing wage jobs.
- Payed weekly payroll taxes and submitted 401k contributions to Ameritas.
- Filed Quarterly taxes.
- Completed yearly General Liability Audit and Workers Comp Audit.
- Prepared yearly 401k and health insurance census.
- Assisted CPA Firm in corporate/personal year-end financials, mid-year financials and tax returns.
- Handled real estate accounting for over 5 properties and 20+ tenants.
- Very Proficient with Sage , Sage Timberline 300, Rent Manager & QuickBooks.
Full Charge Bookkeeper/Office Manager
Invi Air LLC
11.2019 - 05.2021
- Managed all accounting functions and daily cash activities such as accounts receivable, accounts payable, purchasing and payroll.
- Maintained journal entries and completed account reconciliations.
- Made collection calls and mailed invoices to customers.
- Assisted in the preparation of monthly/annual reports.
- Worked closely with in-house CPA on financial reports and tax returns.
- Designed systems and procedures to ensure all office activities run smoothly.
- Worked with HR to schedule interviews, as well as hire, on board, and train new employees.
- Selected, managed, and ordered all office supplies, furniture, and goods.
- Allocated, tracked, and maintained the office budget, including the approval of expense reports and invoices.
- Scheduled and facilitated office meetings for both internal team and clients.
- Organized and facilitated trade shows and events.
- Delegated and handled all administrative tasks for the office.
- Collaborated with Sales Team and Sales Managers on local projects, presentations and proposals.
- Wrote blog posts and handled all writing components for company's website.
Compliance Coordinator/Accounting Assistant
PS Marcato Elevator Co.
05.2018 - 11.2019
- Proactively managed customers and elicit feedback in the interest of customer retention and continuous improvement.
- Performed technical validation of dealer claims.
- Ensured all complaints and related communications were handled in a professional, customer focused, timely and effective manner.
- Produced pertinent written responses which were of consistently high standard ensuring compliance with regulatory and contractual obligations.
- Produced monthly management information reports for distribution to both external and internal.
- Answered and/or referred employee questions about Payroll, Benefits, Employee Perks, PTO, Company Policies, etc.
- Supported HR Team and payroll management.
- Prepared Quarterly Compliance Reports.
- Worked closely with department heads and individual employees to respond to a wide range of queries.
Service/Office Manager
Chipotle Mexican Grill
05.2015 - 05.2018
- Oversaw employees in the front and back of the house to ensure compliance with company polices, regulations, and food safety guidelines.
- Managed the front of the house dining operation including marketing, merchandising and cash handling.
- Performed facilities walk-throughs to assess cleanliness and preparedness at beginning and end of every shift.
- Supervised production to ensure food safety.
- Handled purchasing, inventory and receiving.
- Consistently exceeded daily, weekly, and monthly sale targets while maintaining cost and employee turnover low.
- Created work schedules and managed 30+ employees.
- Oversaw employee on-boarding, training and work development.
- Handled all financial aspects of the restaurant (i.e. inventory, office supplies, employee supplies, salary & cash flow).
Education
Master of Science - Finance
Johnson & Wales University
Providence, RI06.2026
Bachelor of Science - Accounting and Finance
Johnson & Wales University
Providence, RIAssociate of Arts - English Literature
St. John's University
QueensSkills
- Financial Management - 7 years
- Bank Reconciliation - 7 years
- Tax and Auditing - 7 years
- Financial Reporting - 7 years
- Microsoft Excel - 10 years
- ADP - 5 years
- NetSuite - 3 years
- Sage 300 - 3 years
- QuickBooks - 5 years
- CPA - Currently working on attaining license
References
References available upon request
Languages
Spanish
Native or Bilingual
Timeline
Financial Controller
Intrepid Museum Foundation, Inc.
06.2022 - Current
Accounting Manager
JAD Corporation of America
10.2021 - 06.2022
Full Charge Bookkeeper/Office Manager
Invi Air LLC
11.2019 - 05.2021
Office Manager/Controller
M. Early Plumbing & Heating Corp.
05.2019 - 10.2021
Compliance Coordinator/Accounting Assistant
PS Marcato Elevator Co.
05.2018 - 11.2019
Service/Office Manager
Chipotle Mexican Grill
05.2015 - 05.2018
Master of Science - Finance
Johnson & Wales University
Bachelor of Science - Accounting and Finance
Johnson & Wales University
Associate of Arts - English Literature
St. John's University
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