Virginia Reyes
Administrative Support
San Diego,CA
Overview
3
3
years of professional experience
Work History
GENERAL CLERK III
U.S Army Recruiting Company
12.2023 - Current
- A General Clerk III in military personnel support performs a variety of administrative and clerical duties, focusing on records management, documentation, and coordination to support military operations and personnel. Key responsibilities include processing supply documentation, managing physical and electronic files, coordinating meetings, handling correspondence, and ensuring compliance with regulations for military equipment or personnel records. GLIII are required the active secret security clearance and the ability to pass a government investigation.
- General Clerk III is expected to provide customers service in a full range of Active Duty Army Military, Reserve Duty Military Duty and DOD Civilian Personnel Support activities.
- Provides general Assistance to Captain and 1SG Magor of the Army Military Recruiting Company.
- Human Resources trained in IPPSA: Integrated Personal Register and Army Pay system. The Army online human resources system that in combines personal pay and talent management.
- Proficient in DTMS: Digital Training Management System (DTMS) an army solders training network that records solders training records.
- Process Army Military In-Processing and Out - Processing procedures for incoming/outgoing solders to the unit sent welcome/exit packet, reviewed packets, coordinated with S1 Battalion for the next step of the solders.
- Trained in Defense Travel Management Platform a system to coordinate travel for the captain and executive team to travel, GTCC travel charge. Travel Claims or Transportation with Trax X training platform.
- Trained in DOD Anti - terrorism training/ cyber security training
- Support Executive team and with and following up with documents that solders in the company are required to complete for training requirements.
- Document file set up files, records changes, recording data. Upload to required channel on Teams.
- Manage inventory of supplies maintain supplies for office, assist unit with specific office supply request and verify office supply request with receipts combined with DD FORM
- Knowledgeable in various DD forms for unit documentation.
- Knowledgeable in solder readiness platforms. Documented with excel and army coding.
- Communicated with SGT of required solder readiness for SM.
- Sent roaster of unit Solders to S1 Team.
- Relationship Building /Costumer Focus
- Event Planning/Project Management/ Team management
- Data Entry/ Documentation and Reporting
Engineering and Housekeeping Administrative Assistant
Westgate Hotel
03.2023 - 12.2023
- Provide administrative support to the operations team answering phones, responding to emails, organizing and maintain office files and emails.
- Assist with project scheduling, tracking project process.
- Main point of contact for calling vendors and meeting with vendors.
- Ordered necessary supplies for projects and through inner company vendor Birch Street.
- Confirmed Work Orders were completed by assigned employees.
- Diagnosed work required and number of hours needed to complete projects.
- Organized schedule for 60 plus employees.
- Adjusted schedule, missed punched and time off hours through Kronos software.
- Diagnosed work needed to maintain hotel looking up to 4 start standards.
- Developed pamphlets and multiple data numerous data speed sheets for the operation department.
- Educated employees on safety guidelines and safety practice for labor.
- Educated employees on proper PPE gear to work safely.
- Took part in the Safety Committee team.
- Took part in leadership meetings to execute the vision desired for the project at hand by senor leadership team, and delivered the vision to operation team.
- Took part in educating lower management on how to read hotel events calendar.
- Took part in company celebrations to. Make hotel events come together.
- Bilingual English and Spanish
OPERATIONS ASSISTANT
SDGE
07.2022 - 02.2023
- Provide front desk coverage for opening and closing duties.
- Opening multiple conference rooms and classrooms.
- Scheduling and managing multiple conference rooms with Outlook Calendar
- Ordering catering for meeting and different events/setting up catering
- Imputing employee DMV information with SAP Software
- Imputing employee per diems and reimbursement with SAP Software
- Issue facilities tickets as needed with Power Up site.
- Issue IT tickets and deliver information about asset repair.
- Assist with incoming and outgoing mail.
- Daily communication with security to inform about vendors and multiple people requiring aces to buildings.
- Greet clients, vendors and employees and maintain an accurate log of all incoming and outgoing visitors.
- Great and direct personal to different parts of the campus.
- Serve as the main point of contact for facilities and related vendors.
- Order office supplies and coffee/kitchen supplies
- General office organization
Skills
- Microsoft office
- Telephone etiquette
- Administrative tasks
- Presentation preparation
- Calendar management
- Spreadsheet management
- Policy enforcement
- Travel arrangements
- Meeting coordination
- File organization
- Invoice processing
- Report preparation
- Microsoft office
Timeline
GENERAL CLERK III
U.S Army Recruiting Company
12.2023 - Current
Engineering and Housekeeping Administrative Assistant
Westgate Hotel
03.2023 - 12.2023
OPERATIONS ASSISTANT
SDGE
07.2022 - 02.2023
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