Summary
Overview
Work History
Education
Skills
Timeline
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Virginia Russell

Accounts Payable
Indianapolis,IN

Summary

Results-oriented professional with a strong work ethic, adaptability, exceptional interpersonal skills, and a desire to tackle new challenges. Skilled in working effectively unsupervised, quickly mastering new skills, customer service, multitasking, and time management. Committed to delivering positive and memorable experiences to customers in fast-paced environments while being adaptable to last-minute changes. Excels under pressure with a proven track record of high-quality work and efficiency.

Overview

2
2
years of professional experience

Work History

Receptionist

Alsco INC
Indianapolis, IN
01.2023 - Current
  • Assisted in maintaining office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing orders for supplies; verifying receipt of supplies.
  • Ensured that all necessary forms were completed accurately prior to submitting them for processing.
  • Scheduled appointments for clients, customers, and other visitors.
  • Responded to inquiries from internal staff members regarding office operations.
  • Managed all incoming mail distribution, courier services, faxes, and photocopying documents as requested.
  • Updated daily log book with information about visitors entering the premises.
  • Answered incoming calls, took messages, and transferred calls to appropriate departments or personnel.
  • Provided administrative support to staff members including typing letters, filing documents, and scanning and copying documents when necessary.

Accounts Payable Clerk

Alsco INC
Indianapolis, IN
01.2023 - Current
  • Assisted with preparing journal entries related to accounts payable transactions.
  • Identified areas where operational efficiencies can be improved in the accounts payable process.
  • Conducted periodic reviews of vendor accounts to identify opportunities for cost savings or process improvements.
  • Processed invoices and payments in accordance with company policies and procedures.
  • Managed vendor relationships through prompt communication of payment information.
  • Entered data into accounting system to maintain accurate financial records.
  • Generated 1099 forms at year end for reporting purposes.
  • Researched and responded to inquiries from vendors regarding invoice status or payment issues.
  • Reconciled vendor statements, investigated and resolved discrepancies.
  • Verified accuracy of coding on invoices prior to processing payments.
  • Assisted with month-end closing activities as needed.
  • Analyzed purchase orders, contracts, invoices, check requests and other documents related to the accounts payable cycle.

Ordering Specialist

Alsco INC
Indianapolis, IN
01.2023 - Current
  • Investigated any issues related to incorrect shipments or billing errors from vendors.
  • Verified stock availability from vendors before placing orders.
  • Developed relationships with new vendors to increase product selection options available to customers.
  • Communicated effectively with internal stakeholders regarding order status changes or delays.
  • Analyzed sales data to determine appropriate ordering quantities for each item.
  • Ensured timely delivery of products by coordinating with suppliers and vendors.
  • Generated reports summarizing current inventory levels, backorders, reorder points.
  • Provided customers with updates on their order status as needed.
  • Performed quality control checks on incoming shipments against purchase orders.
  • Assisted in the development of purchasing policies and procedures that adhere to organizational guidelines.
  • Communicated with customers to assist with order placement and offer updates on status and shipping.
  • Monitored and tracked customer orders to meet lead times and drive on-time delivery.

Education

GED -

Oakland City University
Oakland City, IN
03-2009

Skills

  • Data Entry
  • Bookkeeping
  • Administrative Support
  • Technical Support
  • Clerical Support
  • Project Coordination
  • Check processing
  • Statement Review
  • Auditing proficiency
  • Tax reporting
  • Year-end reporting
  • Bill payment
  • Payment verification
  • Expense Reporting
  • Wire Transfers
  • Invoice Processing
  • Risk Management
  • Financial Management
  • Accounts Payable

Timeline

Receptionist

Alsco INC
01.2023 - Current

Accounts Payable Clerk

Alsco INC
01.2023 - Current

Ordering Specialist

Alsco INC
01.2023 - Current

GED -

Oakland City University

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Virginia RussellAccounts Payable