Virginia Woods
Carmel,IN
Summary
Driven and resourceful administrative professional with 30+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
46
46
years of professional experience
Work History
Executive Assistant
Anthem Blue Cross And Blue Shield
05.1998 - 07.2023
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Organized and coordinated conferences and monthly meetings.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Answered high volume of phone calls and email inquiries.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Worked with senior management to initiate new projects and assist in various processes.
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
- Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Upheld strict timetables by maintaining accurate, balanced calendars.
Receptionist Assistant/Accounting Specialist
Harcourt Management
08.1992 - 05.1998
- Provided administrative support to the leadership team, including typing, answering and directing calls, scheduling meetings, and managing calendars.
- Reconciled account information and reported figures in general ledger by comparing to bank account statement each month.
- Maintained accurate and complete documentation to facilitate accounting and filing functions.
- Completed financial reports, providing insight into performance, operations and cash flow.
Data Entry Specialist
Mineweld Data Management Center
06.1977 - 08.1992
- Completed data entry tasks with accuracy and efficiency.
- Compiled data and reviewed information for accuracy prior to input.
- Identified data entry errors and reported to necessary departments.
- Managed documents by organizing forms, making photocopies, filing records, preparing correspondence, and creating reports.
Education
High School Diploma -
Ben Davis High School
Indianapolis, IN05.1977
Skills
- Schedule Management
- Travel Accommodations
- Appointment Setting
- Call Screening
- Arrange Business Meetings
- Calendar and Scheduling Software
- Self Starter
- Business Correspondence
- Information Confidentiality
- Executive Calendars
- Company Event Coordination
- Microsoft Office
- Process Improvement
- Office Supplies and Inventory
- Executive Support
- Detail Oriented
Timeline
Executive Assistant
Anthem Blue Cross And Blue Shield
05.1998 - 07.2023
Receptionist Assistant/Accounting Specialist
Harcourt Management
08.1992 - 05.1998
Data Entry Specialist
Mineweld Data Management Center
06.1977 - 08.1992
High School Diploma -
Ben Davis High School
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