Vivian Michalopoulos, PMP

Projects: The Laurel, 1909 Rittenhouse, Ronan Flats

• Provided day-to-day management & oversight of all construction-related activities.
• Reviewed the quality of work in-place to ensure contract documents and schedule are being adhered to.
• Lead issue resolution during construction by collaborating with internal development/design teams, design consultants and contractors to facilitate approvals
• Managed third-party inspection agencies and design consultants during construction.
• Interfaced with condo buyers (clients) and drove coordination of requested customizations with clients, sales team, contractor, vendors and design team. Coordination included assisting clients with conceptualizing and developing custom design requests, soliciting and reviewing costs from contractors/vendors, preparing pricing for buyers, releasing customizations/upgrades in the field and managing design team for updates on design documents for field use and permit amendments.
• Closely monitored material procurement and managed resolution of supply chain and material availability issues due to global pandemic.
• Collected information from contractors/suppliers, analyzed the cause and effect to schedule and budget, and presented alternate options to the executive teams.
• Monitored contractor change management procedures and reports
• Reviewed and negotiated change order requests
• Collaborated with internal FP&A department on a monthly basis to track and update hard and soft costs and participated in monthly forecasting meetings to analyze information
• Prepared bi-weekly reports for executive team on construction progress, schedule, and budget updates
• Developed owner punchlist, managed design and quality control consultants during punching process and closed out/accepted punchlist in units/common areas using BIM360 Field
• Coordinated with property management for commencement of operations
• Coordinated owner training with contractors and vendors, assuring building components and systems are operational and functional for building transition to property management
• Successfully oversaw and completed construction of income-restricted portion of the project, currently known as Ronan Flats/34 units. Closed out project on time (November 2021), under budget ($200k in savings) and oversaw property management operations while building was non-operational.

Project: Worrilow Hall Renovations

• Managed and trained and mentored project engineering staff.
• Led contract procurement and buy-out for project
• Implemented the use of Prolog Converge for Change Management and Billing on the project with the internal accounting team as well as subcontractors. The project was the first regionally to transition to Prolog Converge
• Interacted daily with client's project management team to review construction progress and issues and build client relationship.
• Managed change management software and established change management procedures with University. Prepared and reviewed with client monthly invoicing to facilitate approval and timely payments.
• Implemented the use of Procore for document control and Submittal/RFI tracking with subcontractors, Architect/Engineering team, and owner. Assisted all parties in on-boarding and conducted focused trainings for all parties Using platform.
• Established internal document control procedures and Submittal/RFI review workflows with A/E to facilitate communications and avoid schedule delays.
• Managed relationships with design team to coordinate submittal/RFI process in a timely manner.

Project: Swarthmore College – Singer Hall, Higher Ed/Labs

• Lead project management activities for all interior trades, including complex coordination of lab casework and utilities.
• Interacted with clients (University scientists and owner's representative) to ensure their requests for utilities and lab equipment are properly coordinated and built during construction. In addition, I conducted periodic check-in's to provide construction updates and review client's requests for changes.
• Assisted project management team with tracking and updating change management procedures. Presented costs to clients and assisted in financial forecasting.
• Tracked schedule progress and assisted in creating and updating project schedule.
• Established, monitored and completed punchlist procedures with subcontractors, Architect and client/owner.
• Assisted in project closeout activities by organizing turnover information for client, coordinated and conducted trainings for building operations.

Project: Wilson High School

• Assisted in preconstruction phase and managed bidding and buy out for Division 2, 8, 9, 10 and 12 bid packages
• Collaborated with client and preconstruction team in $2.5M valued engineering (VE) efforts to keep GMP within client's budget
• Assisted Purchasing Department in subcontractor prequalification, awarding subcontractors and writing sub-contracts, as well as established purchase and award schedule in accordance with construction schedule.
• Assisted Project Manager in setting up project forecast, as well as established internal change management procedures
• Established internal document control procedures and Submittal/RFI tracking & correspondence methods with Architect/Engineer and client
• Lead the implementation of Gilbane's “Smart App” (construction administration program) during construction and acted as an adoption specialist throughout the project, conducting trainings for A/E/Subcontractor teams and answering user questions/assisting with troubleshooting.
• Spear headed building envelope coordination with building internal envelope consultants, A/E and Structural/Envelope subcontractors.
• Managed during construction bid packages for building's structure and envelope, landscaping, hardscaping and interior finishes.

Project: GSK - Building 9 Renovations

• Managed Submittals & RFIs for all trades and established communication workflows and coordination with the designers
• Monitored material procurement and coordinated with aggressive construction schedule
• Assisted project superintendents in coordinating and scheduling activities to meet construction schedule
• Aided team in project closeout
• Established punchlist and its tracking methods, as well as workflow coordination between subcontractors/Owner/A/E.

Project: Aloft Hotel

• Managed bid packages such as demolition/abatement, masonry, window restoration, general trades and interior finishes (total of $10M)
• Monitored project controls and maintained contract documents up to date on BIM360 Field
• Collected and organized project documentation for client's construction grant from the state.