Vivian Ruiz-Rosario
Gloucester,NJ
Summary
Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Overview
15
15
years of professional experience
Work History
Payroll and Accountant Assistant
ServiceMaster Commercial Cleaning By Alliance
2019.09 - Current
- Updated employee files with new details such as changes in address or salary levels.
- Maintained payroll information by calculating, collecting, and entering data.
- Processed new hire paperwork and documents.
- Verified timekeeping records and handled any discrepancies with employees.
- Responded to employee questions and requests for information in timely and knowledgeable fashion.
- Administered bi-weekly staff payroll and performed special calculations for commissions, reimbursements and benefit deductions.
- Responded to employee inquiries to clarify payroll issues regarding wages, deductions and taxes.
- Maintained clean and organized files by keeping accounts payable records up-to-date.
- Maintained accurate and complete documentation to facilitate accounting and filing functions.
- Processed credit card payments and reconciled credit card statements for accuracy in accounting process.
- Verified items billed against items ordered and reconciled differences through follow-up with vendor.
- Recorded deposits, reconciled monthly bank accounts and tracked expenses.
- Balanced accounts associated with accounts payable process.
- Processed accounts payable through QuickBooks platform.
- Maintained records by imaging invoices, debits, and credits.
Receptionist /Recruiting Assistant
ServiceMaster Commercial Cleaning By Alliance
2018.12 - 2019.08
- Maintained and organized electronic files for applicants and tracked feedback created throughout interview process.
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Kept reception area clean and neat to give visitors positive first impression.
- Answered phone promptly and directed incoming calls to correct offices.
- Responded to inquiries from callers seeking information.
- Provided clerical support to company employees by copying, faxing, and filing documents.
- Welcomed customers with friendly greeting, answered general questions, gathered nature of visit and directed to specific offices.
- Organized, maintained and updated information in computer databases.
- Assisted with background checks and verification of licenses.
- Handled verification of employment and other routine employee requests.
- Pre-screened applicants and scheduled interviews with appropriate team members if needed.
- Communicated with applicants across various stages of hiring process.
- Assisted with onboarding and orientation of new hires to expedite acclimatization process.
- Operated and maintained applicant tracking and candidate management systems.
Substitute Teacher
ESS
2015.05 - 2018.11
- Followed classroom plans left by class teacher to continue student education and reinforce core concepts.
- Upheld classroom routines to support student environments and maintain consistent schedules.
- Kept students on-task with proactive behavior modification and positive reinforcement strategies.
- Repeatedly requested as substitute teacher by teachers based on excellent past referrals and trusted performance.
- Assigned, explained and graded homework.
- Adapted lesson plans and student activities to meet needs of students with special learning needs.
- Enforced school and class rules to maintain order in classroom.
- Developed creative instructional strategies to keep students engaged and motivated.
- Developed lesson plans to align with grade-level standards and objectives.
Wardrobe Supervisor
Borgata Casino & Hotel
2008.04 - 2015.02
- Monitor uniform inventory, payroll, and maintain confidentiality of all Borgata proprietary
- Assist with daily operation in Uniform Department, including staff schedules, hiring & interviewing process, purchasing & ordering uniform supplies etc
- Work with guest, fellow team members, and supervisors in a professional and courteous manner; promote positive customer relations by providing prompt and efficient service.
Education
Bachelor of Science - Business Administration
Thomas Edison State University
Trenton, NJ09.2017
Associate of Applied Science - Office System Technology
Atlantic Cape Community College
Mays Landing, NJ05.2009
Skills
- Microsoft Windows
- Payment Calculation
- Intuit QuickBooks
- Spreadsheet Updating
- Payroll Preparation and Processing
- Bill Payment and Recordkeeping
- Invoice Preparation
- Time Management
- Critical Thinking
Languages
Spanish
Professional Working
Timeline
Payroll and Accountant Assistant
ServiceMaster Commercial Cleaning By Alliance
2019.09 - Current
Receptionist /Recruiting Assistant
ServiceMaster Commercial Cleaning By Alliance
2018.12 - 2019.08
Substitute Teacher
ESS
2015.05 - 2018.11
Wardrobe Supervisor
Borgata Casino & Hotel
2008.04 - 2015.02
Bachelor of Science - Business Administration
Thomas Edison State University
Associate of Applied Science - Office System Technology
Atlantic Cape Community College
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