Summary
Overview
Work History
Education
Skills
Affiliations
Certification
Timeline
Hi, I’m

Vivian Williams

Human Resource/Accounting Manager
Northridge,CA
Vivian Williams

Summary

Strategic and financially savvy business operations leader with over 23 years of experience leading business operations, driving efficiency, project management, team building, and business development. Specialized experience in human resources and accounting. Proven ability to help scale growing organizations and establishing strong alliances with internal and external stakeholders. Conscientious and compassionate human resources professional with drive for helping employers recruit, develop and retain qualified candidates. Skilled at partnering with management teams to build employee-centric cultures promoting positive morale and optimizing productivity. Motivating and positive with excellent interpersonal, coaching and communication skills.

Overview

21
years of professional experience
1
Certification

Work History

Legal Soft

Interim HR Operations and Accounting Leader
05.2022 - Current

Job overview

  • Reporting to CEO, oversee day-to-day operations of accounting and human resource functions, managing team of AP/AR specialists and administrative assistants
  • Build and Manage employee programs through employee life cycle including recruiting, onboarding, culture building, performance management, training and development, payroll, leave of absence, benefits, and off boarding
  • Project Manage implementation of Bamboo HR from RFP to go-live, streamlining business processes through automation and improving data integrity
  • Provide proposal for exit interviews to better understand voluntary terminations, using data collected to influence recommendation of programs and processes; target to reduce employee turnover YoY
  • Lead organization first benefit implementations from RFP to enrollment including Health Plans and 401(k)
  • Maintained company compliance with local, state, and federal laws, in addition to established organizational standards
  • Facilitated onboarding sessions and on-the-job training for new hires, bolstering employee job position knowledge and skillset
  • Facilitated onboarding sessions and on-the-job training for new hires bolstering position knowledge and skillset
  • Used technologically relevant digital systems to manage payroll and benefits programs
  • Discovered and resolved complex employee issues that affected management and business decisions

Nivrek Realty

Realtor
12.2002 - Current

Job overview

  • Lead complex accounts across several areas of specialization including Short Sales and Loan Modifications
  • Assess collateral conditions and establish asset values; negotiate sales and conclude sales transactions with limited oversight
  • Project manage complex property deals from concept to signing; lead cross functional teams including buyers, sellers, lenders, and staff
  • Compared recently sold area properties to determine competitive market prices.
  • Promoted sales of properties through advertisements, open houses and online advertising platforms.
  • Top Producer: 2006-2008

Modern Data Products, Inc

General Manager of Operations
04.2018 - 01.2022

Job overview

  • Oversee HR and Operational administration, streamlining business processes and document management modernization
  • Lead company handbook project, updating policies and procedures; reduce compliance risks related to FMLA, Performance management, FLSA etc
  • Managed accounting team, policies, and processes; oversee balance sheets, AR/AP, bank reconciliation, year-end taxes and other ad hoc financial reports
  • Developed cost control strategies and financial forecasts for upcoming cycles, analyzing costs, revenues, and other financial management programs
  • Drove year-over-year business growth while leading operations, strategic vision, and long-range planning.
  • Improved productivity while reducing staffing and operational costs by 15%
  • Developed systems and procedures to improve operational quality and team efficiency.
  • Analyzed and reported on key performance metrics to senior management.
  • Tracked employee attendance and punctuality, addressing repeat problems quickly to prevent long-term habits.
  • Managed purchasing, sales, marketing and customer account operations efficiently.
  • Monitored daily cash discrepancies, inventory shrinkage and drive-off.
  • Reduced financial inconsistencies while assessing and verifying billing invoices and expense reports.

Valley View Properties

Office Manager and HR Generalist
12.2012 - 06.2015

Job overview

  • Manage matrix reporting for dynamic team of sales agents and developers
  • First point of contact to answer and resolve tier 1 and 2 HR related inquires including leave of absence, and grievances such as harassment allegations
  • Update and maintain employee records including new hires, terminations, leaves, promotions, and transfers
  • Conduct complex assessments and implement remediation strategies, ensuring compliance with SRAR procedures
  • Updated reports, managed accounts, and generated reports for company database.
  • Created, maintained and updated filing systems for paper and electronic documents.
  • Reported to senior management on organizational performance and progress toward goals.
  • Established team priorities, maintained schedules and monitored performance.
  • Defined clear targets and objectives and communicated to other team members.
  • Successfully managed budgets and allocated resources to maximize productivity and profitability.
  • Managed senior-level personnel working in marketing and sales capacities.

Education

California State University Northridge
Northridge

Bachelor of Science from Business Administration
12.2024

University Overview

California State Polytechnic University, San Luis
San Luis Obispo, CA

Bachelor of Science from Business Administration And Management
05.1994

University Overview

Skills

  • Team building, Leadership, Project Management, HR Operations, Payroll, Budget Management, Benefits Administration, Compliance, Onboarding, Employee Relations, Leave of Absence Management, Strategic Planning, Recruiting, Performance Management, Communications
  • Systems proficiency in Bamboo HR, QBO Workforce, ADP, PayChex, Microsoft Office (Excel, Outlook, Powerpoint, Word), Great Plains, HubSpot, Quickbooks Online
  • Organizational Systems
  • Active Listening
  • File and Records Management
  • Confidential Records Management
  • New Employee Orientation
  • Workforce Improvements
  • Employee Support
  • Benefits and Compensation Management
  • Payroll Coordination
  • Unemployment Claims

Affiliations

Affiliations

Delta Sigma Theta Sorority-Xi Kappa


Certification

  • QBO Online Certifcate, Intuit - 2022
  • CA BRE LICENSE REALTOR

Timeline

Interim HR Operations and Accounting Leader
Legal Soft
05.2022 - Current
General Manager of Operations
Modern Data Products, Inc
04.2018 - 01.2022
Office Manager and HR Generalist
Valley View Properties
12.2012 - 06.2015
Realtor
Nivrek Realty
12.2002 - Current
California State University Northridge
Bachelor of Science from Business Administration
California State Polytechnic University, San Luis
Bachelor of Science from Business Administration And Management
  • QBO Online Certifcate, Intuit - 2022
Vivian WilliamsHuman Resource/Accounting Manager