Viviana Hernandez
Oceanside,CA
Overview
10
10
years of professional experience
Work History
Supervisor, Accounts Payable
SeaSpine
08.2023 - Current
- Responsible for all accounting work necessary to insure accounts payable are processed in a timely and efficient manner.
- Prepare and process weekly payments, including Check, ACH, credit card, and wire disbursements.
- Process payments in Wells Fargo, create and update bank templates.
- Assist in processing the monthly commissions payments in a timely, efficient manner
- Process 2-way / 3-way P.O. matching invoices and resolve receipt discrepancies.
- Verify invoice cost against purchase order cost before vendor payment.
- Ensure Non-PO appropriate approvals are obtained, ensure correct general ledger accounts are used, and enter invoices to the Accounts Payable system for payment.
- Participate in month end close by reconciling designated GL accounts, preparing AP accruals and preparing AP estimates.
- Supported month-end closing activities such as hold reports, invoice exceptions, Freight, Temp Labor, and Unrecorded Liability reports.
- Assist in coordinating the annual 1099 preparation and filing.
- Communicate with Vendors, Supply Management, and various departments to resolve invoice discrepancies.
- Improved customer satisfaction with timely response to inquiries, addressing concerns, and finding effective solutions.
- Managed a high volume of invoices, prioritizing payment schedules to optimize cash flow and maintain strong vendor relations.
- Statement reconciliations to resolve outstanding balances in a timely manner.
- Prevented potential fraud and errors by meticulously reviewing incoming ACH/ Wire information for accuracy before adding templates in Wells Fargo.
- Participated in process improvement initiatives related to accounts payable functions and integration to new Oracle ERP upgrade.
AP Lead
SeaSpine
09.2022 - 08.2023
- Direct the AP team in all research & reconciliation of all paperwork and phone calls from vendors to ensure proper payment.
- Ensure that the integrity of all paperwork and invoices processed meet internal controls.
- Assist in monthly closings and audits as necessary.
- Prepare analysis of accounts and proposed adjustments to ensure vendor payments are accurate.
- Prepare and process weekly payments, including Check, ACH, credit card, and wire disbursements.
- Assist in coordinating the annual 1099 preparation and filing.
- Review and identify issues within the AP Team, correcting and educating team on issues to prevent future errors an ensuring correct balance of workloads.
- Assist the AP Manger with weekly cash forecasts.
- 3-way and 2-way match.
- Assist with onboarding new hires.
Sr Accounts Payable Analyst
SeaSpine
03.2021 - 09.2022
- Process 3 way / 2 way P.O. matching invoices and resolve receipt discrepancies.
- Responsible for processing Utilities, Tissue, Legal, and Service invoices.
- Assist with onboarding new hires.
- Assist in monthly closings and audits as necessary.
- Assist in 1099 preparation and filing.
- Prepare, record and process accounts payable on regular basis including contacting suppliers and departments to resolve discrepancies.
- Assist the AP Manager with tasks and projects as requested.
- Participate in month end close by reconciling designated GL accounts preparing AP accruals and preparing AP estimates.
- Review AP vendors set ups in Oracle, ensure proper documentation such as W9, Supplier Master Form, and ACH forms are provided.
Accounts Payable Analyst
SeaSpine
03.2019 - 03.2021
- Process 3 way / 2 way P.O. matching invoices and resolve receipt discrepancies.
- Convert vendors to Net30 AmEx or switch from Check to ACH.
- Review the Debit Memo report and ensure there is nothing older than 90 days.
- Review Hold report to identify invoice / receiving errors or discrepancies and resolve them in a timely manner.
- Responsible for processing Utilities, Tissue, Legal, and Service, and urgent check requests.
- Assist in the maintenance of the vendor master by: inputting new vendors and changes to existing vendors after proper paperwork and approvals have been obtained.
- Assist with onboarding new hires.
- Cross train team members on Freight, Legal, Tissue, Temp Labor, GPO's, HCP's, Utilities, Commissions, and international invoices.
- Assist in monthly closings and audits as necessary.
- Assist in 1099 preparation and filing.
- Prepare, record and process accounts payable on regular basis including contacting suppliers and departments to resolve discrepancies.
- Assist the AP Manager with tasks and projects as requested.
- Participate in month end close by reconciling designated GL accounts preparing AP accruals and preparing AP estimates.
Accounts Payable Clerk
SeaSpine
10.2016 - 03.2019
- 2-way and 3-way match
- Process inventory, service, legal, freight invoices.
- Assist in the maintenance of the vendor master by: inputting new vendors and changes to existing vendors after proper paperwork and approvals have been obtained.
- Reconcile vendor statements to ensure all vendor accounts are clean and current.
- Identify invoices/ receiving errors or discrepancies and resolve in a timely manner to ensure supplier satisfaction.
- Assist with monthly closings and audit requests.
- Timely data entry to reduce month end accruals, RNI balance, and to provide more accurate cash forecast.
- Monitor PO distributions, funds, correct PO types (service/goods).
- Assist and monitor hold report.
- Assist in onboarding team members.
- Review accounts payable reports, aging RNI, spreadsheets, and corporate account payable file to ensure accuracy.
Shared Services Representative
Thermo Fisher Scientific Inc.
02.2015 - 10.2016
- Process high volume of invoices and urgent payments in Oracle R12.
- 2-way and 3-way match.
- Processes Utilities, recurring payments, check requests, and wires.
- Work closely, with managers, supervisors, buyers and vendors.
- Respond to vendor payment status inquiries.
- Monitor invoices for on time payments according to payment terms and cash discounts.
- Research and correct discrepancies on purchase order and invoices.
- Assist in month end close.
Document Processor/ Shared Services Representative
Thermo Fisher Inc
06.2014 - 02.2015
- Track and file invoices in partnership with the Shared Services team.
- Open and sort mail.
- Process high volume of invoices on a daily basis; E1 and Docusphere.
- Support team with assigned project based work.
Education
Associate of Science - Criminal Justice
ITT Technical Institute
Vista, CA09.2011
High School Diploma -
Mission Hills High School
San Marcos, CA06.2009
Skills
- Proficient in Excel, Word, and Outlook
- Oracle R12 ERP System
- Problem Solving
- Staff Management
- Processes and Procedures
- Training and Mentoring
- Customer Service
- Time Management
Timeline
Supervisor, Accounts Payable
SeaSpine
08.2023 - Current
AP Lead
SeaSpine
09.2022 - 08.2023
Sr Accounts Payable Analyst
SeaSpine
03.2021 - 09.2022
Accounts Payable Analyst
SeaSpine
03.2019 - 03.2021
Accounts Payable Clerk
SeaSpine
10.2016 - 03.2019
Shared Services Representative
Thermo Fisher Scientific Inc.
02.2015 - 10.2016
Document Processor/ Shared Services Representative
Thermo Fisher Inc
06.2014 - 02.2015
Associate of Science - Criminal Justice
ITT Technical Institute
High School Diploma -
Mission Hills High School
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