Viviana Huerta
Odessa,Tx
Summary
Productive [Dot Clerk/Administration] driven to accomplish data entry tasks on time or ahead of schedule. Extensive training in Excel 2010/2016, Word 2010/2016, Outlook 2010] Hard-working, multi-tasking Executive Assistant with outstanding telephone, scheduling and documentation skills. Administrative professional offering excellent communication and computer skills. Meets deadlines and works with a high level of multicultural awareness and adaptability.
Overview
8
8
years of professional experience
Work History
Payroll Manager
Olvera Oil & Gas Consulting
2022.06 - Current
- Monitored and updated employee information in payroll system to add changes in salary, bonuses and deductions.
- Uploaded time records into computer system and made adjustments to create accurate database for payroll processing functions.
- Responded to employee inquiries to provide assistance with payroll-related questions.
- Generated paper checks for employees and printed stubs for associates who received direct deposits to complete payroll distribution.
Receptionist
SmartStyle Hair Salon
2020.10 - 2021.01
- Welcomed each new arrival pleasantly and confirmed reservations and identification.
- Scheduled and confirmed appointments..
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
Hiring Coordinator
Freight Solutions
2019.03 - 2019.05
- Oversaw all HR needs for 30-employee operation across 1 locations.
- Back ground check /Run Dl History /Review Drug Test Results.
- Order Semi driver Plated
- Driver Orientation
- Insurance Add on
- Prep Driver books with all documents needed.
- Assign DOT TAGS
Amdin
7X Oil Field
2018.02 - 2019.05
- Answered telephone inquiries from clients, vendors and public.
- Provided clerical support to company employees, including copying, faxing and file management.
- Organized all new hire, security and temporary paperwork.
- Coded accounting documents.
- Create Invoice/ Process into Titan Factor
Administrative Assistant
Team One LLC
2018.09 - 2019.03
- Coached new employees on administrative procedures, company policies and performance standards.
- Welcomed office visitors warmly and alerted staff to arrivals of scheduled appointments.
- Performed general office duties, including answering multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Help with Dispatching Driver to location.
- Input Driver tickets into Quick book to create invoice.
- Review hiring packet, collect required documents for hiring process.
Front Desk Supervisor
TownePlace Suites by Marriott Odessa
2017.12 - 2018.03
- Resolved issues in timely and professional manner with knowledgeable and friendly service.
- Created lasting relationships with guests that built loyalty and drove hotel revenue.
- Checked guests in out of hotel, made reservations and processed payments.
- Oversaw all front desk operations with eye for hotel reputation, staff productivity and operational efficiency.
- Ran reports detailing daily actions, including guest numbers, accounting expenses and income and room service usage.
Sales/Driver
A & W Oil Tools
2017.10 - 2017.12
- Negotiated prices, terms of sales and service agreements.
- Pick and Drop off tools.
- Get invoice signed by customers.
Administrative Assistant
Butch's Rathole And Anchor Services
2017.01 - 2017.09
- Directed guests and routed deliveries and courier services.
- Answered and managed incoming and outgoing calls while recording accurate messages.
- Opened and properly distributed incoming mail.
- Greeted numerous visitors
- Helped distribute employee notices and mail around office.
- Maintained clean reception area, including lounge and associated areas.
- Assisted with receptionist duties, file organization and research and development.
Front Desk
Tripple S Oilfield
2016.06 - 2017.01
- Answered and managed incoming and outgoing calls while recording accurate messages.
- Organized all new hire, security and temporary paperwork.
- Input new hire into Quick Book File.
- Keep up with gas recipe and input in Quick Book credit charge file.
- ADP Customer Invoices.
- Keep up with daily Driver Inspection Reports input in 2016 Excel Spread Sheet.
- Entered numerical data into databases in timely and accurate manner.
- Obtained scanned records and uploaded them into database.
- Assisted with receptionist duties, file organization and research and development.
- Recorded and filed employee benefit, salary and annual evaluation information.
Front desk
Homewood Suites by Hilton Odessa
2015.08 - 2016.01
- Greeted and welcomed all hotel guests with smile.
- Reviewed account information and charges with guests during check-out.
- Resolved service-related problems in timely manner.
- Verified that personal and payment information on guest accounts was accurate and complete.
- Delivered messages, mail and packages left for guests and hotel facilities in timely manner.
Education
Certified Laser Tech - Cosmetic Laser Tech
National Laser Institute
Dallas, TX06.2023
Level 1 & 2 Certificate - Cosmetology
Odessa College
Odessa, TX10.2020
High School Diploma -
Penn Foster High
Scottsdale, AZ2012
Skills
- Invoice coding familiarity
- Back Ground Check
- Works well under pressure
- Payroll
- Filing and data archiving
- Quick learner
- Create Invoice
- MS Windows proficient
- Word processing
- Microsoft office/Word/Excel
Computer knowledge - Data entry
- IFTA Reporting
- Quick Book
- Well organized
- HR Experience
reference
Angelica Huerta- Coach/Teacher- (806) 346-7523
Jose Olvera-Ramirez- Current Boss (432) 803-3638
Mrs. Iren Nunez-Bowie Jh AP Clerk- (432) 559-9240
Francis Payen- Customer Sales "John Crane-(432) 661-4141
Timeline
Payroll Manager
Olvera Oil & Gas Consulting
2022.06 - Current
Receptionist
SmartStyle Hair Salon
2020.10 - 2021.01
Hiring Coordinator
Freight Solutions
2019.03 - 2019.05
Administrative Assistant
Team One LLC
2018.09 - 2019.03
Amdin
7X Oil Field
2018.02 - 2019.05
Front Desk Supervisor
TownePlace Suites by Marriott Odessa
2017.12 - 2018.03
Sales/Driver
A & W Oil Tools
2017.10 - 2017.12
Administrative Assistant
Butch's Rathole And Anchor Services
2017.01 - 2017.09
Front Desk
Tripple S Oilfield
2016.06 - 2017.01
Front desk
Homewood Suites by Hilton Odessa
2015.08 - 2016.01
Certified Laser Tech - Cosmetic Laser Tech
National Laser Institute
Level 1 & 2 Certificate - Cosmetology
Odessa College
High School Diploma -
Penn Foster High
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