Viviana Olvera

Perris,CA

Summary

Dedicated Accounting Administrator with strong experience in handling accounts payable/receivable, reconciling accounts, and maintaining accurate financial records. Proficient in using accounting software and MS Excel for data analysis and reporting. Skilled in processing invoices, managing expense reports, and ensuring compliance with accounting principles and regulations.

Proficient Scheduling Coordinator with robust experience in managing complex schedules, coordinating logistics, and facilitating communication between different departments. Known for skills in project management, time management, and multi-tasking; able to prioritize tasks effectively for optimal productivity. Demonstrated ability in streamlining processes for improved efficiency while maintaining high levels of accuracy. Previous work has led to smoother operations and increased departmental collaboration.

Overview

years of professional experience

Work History

Accounting Administrator II /Scheduling Coordinator

Agile Sourcing Partners, Inc. : PG&E & SoCal Gas C

01.2018 - 08.2025

Responsibilities included reviewing and creating reconciliation statements for our customer's third party vendors. Managed over 100 vendor accounts on a monthly basis.
Invoice management of over $1 million dollars on a weekly basis which included processing invoices and accounts payable for various accounts.
Management of account recievable and problem solving any discrepancies.
Monthly credit processing to resolve any accounting discrepancies. Saving company an average of $50,000 on a monthly basis.
Administrative and confidential dudiligence when processing new accounts and maintaining all up to date details for already established accounts.
Responsible for training new department recruits. I created effective and detailed written standard procedures for all my responsibilities.
Developed crucial attention to detail, effective communication and critical thinking, when working with large volume of data entry.
Proficient with Microsoft Excel by creating pivot tables, formulas, etc to expedited and effectively produce data entry.
Scheduling coordinator consisted of managing production schedules and work orders to examine project duration, requirements, and/or special materials.
Confer with department supervisors or other personnel to assess job progress and discuss needed schedule changes.
Assist with production schedule revisions when required due to emergency order changes, crew shortage, material shortages, or other interruptions, collaborating with scheduling team, customer, or management, if necessary.
Confer with district crews, contractors, customers to coordinate rescheduled projects to resolve complaints or eliminate foreseeable delays.
Operate internal software for SoCal Gas and convert data into spreadsheets for project tracking purposes.
Confer with customers to provide information about processes, project status inquiries, or obtain details of complaints.

Project Coordinator/Inside Sales Representative

Intertek, Inc.

01.2017 - 01.2018

Multi-tasking and organizing the schedule to complete multiple projects.
Communicated with Clients, Account Managers, Project Coordinators, and Engineers.
Independently achieved resolution to problems.
High level of organization to maintain accuracy and responsiveness to all emails, calls, meetings; up to 200 emails a day on average.
Researched and gathered information regarding on-going projects and future projects.
Successfully managed challenging situations with diverse clientele.

Office Assistant

Truelok, Inc.

01.2015 - 01.2017

Performed a variety of routine clerical tasks using Microsoft Office, PowerPoint, Excel, Access, Outlook, QuickBooks, Power BI.
Provided excellent customer service.
Communicated with managers, clients, and other departments via email, telephone, fax, and in person.
Greeted guests, provided information, established and maintained relationships with prospective and existing business partners.
Provided quality control of products and services with a focus on shipping and receiving.
Organized and maintained a complete and accurate record of inventory including office supplies and company products.
Ensured tasks and projects were completed in a timely manner.
Effectively multitasked to complete various projects and assignments.

Education

Business Administration - Business Management

Riverside City College

Riverside, CA

Biology Major - Concentration in Human Pre-Medicine

La Sierra University

Skills

Bilingual (English and Spanish)
Streamline communicator
Pivotal multi-tasking and organization skills
Explicit trainer, leader and team player

Proficient in Microsoft Word, Excel, PowerPoint, Outlook, Sharepoint, SAP, CLICK, QuickBooks, Power BI, and PeopleSoft
Troubleshooting and problem solving skills
Attention to detail in high volume and fast pace responsibilities
Self-sufficient, independent and dependable

Timeline