V S Santosh

• Played a lead role in development and implementation of the entire procurement process.
• Created standard operating procedures (SOPs) from scratch, ensuring alignment with organizational goals and industry best practices.
• Successfully identified and onboarded key suppliers for various categories through past relations, meticulous market research and vendor assessments.
• Formulated and executed strategic sourcing strategies, resulting in a diversified and reliable supplier base.
• Used various negotiation tactics, leading to significant cost savings on procurement expenditures.
• Applied cost benchmarking initiatives, resulting in a more transparent and competitive procurement environment.
• Drafted, negotiated, and finalized contracts with vendors & internal legal department, ensuring legal and compliance standards were met.
• Developed a comprehensive contract management system to monitor compliance and mitigate risks associated with vendor relationships.
• Fostered strong relationships with cross-functional teams & stake holders to understand their procurement needs and align strategies with organizational objectives.
• Collaborated with HR, finance, marketing, branding, technology, legal, and operations departments to take feedback and ensure seamless functioning of procurement processes.
• Monitored and reported key procurement metrics, including cost savings, supplier performance to senior management, showcasing the positive impact of the established procurement processes.
• Instituted a continuous improvement culture within the procurement team, regularly reviewing and optimizing processes for increased efficiency.
• Implemented feedback mechanisms to capture insights from stakeholders, fostering a responsive and adaptive procurement environment.

Project: Global Vendor Risk Management Tool - KY3P

• Assisted global vendor management team in evaluation and selection process for a cutting-edge vendor management tool, KY3P, aligning it with organizational needs and industry best practices.
• Worked closely with cross-functional implementation teams, ensuring seamless integration of KY3P into the system.
• Oversaw project timelines, milestones, and deliverables to guarantee on-time deployment as per the agreed SLA.
• Collaborated with KY3P representatives to customize the tool based on specific organizational requirements, enhancing its functionality and relevance.
• Conducted training sessions for internal stakeholders to familiarize them with KY3P, promoting user adoption and maximizing the tool's potential.
• Managed the seamless migration of vendor data from existing systems to KY3P, ensuring data accuracy and integrity throughout the process.
• Utilized KY3P functionalities to streamline and enhance existing vendor management processes, resulting in increased efficiency and reduced manual effort.
• Implemented automation features to expedite due diligence, risk assessment, and compliance monitoring.
• Leveraged KY3P's data analytics tools to generate real-time reports and dashboards, providing key insights into vendor performance, compliance, and risk levels.
• Received acknowledgment from senior management for successful KY3P implementation, demonstrating its positive impact on vendor management practices.

Project: Global Business Continuity Management

• Played a key role in the initiation and planning phases of the BCM project, contributing to define project objectives, scope, timelines clear deliverables and milestones.
• Facilitated communication between project team members, cross-functional stakeholders, and relevant departments to enhance collaboration and information flow.
• Contributed to the development and execution of risk assessment and business impact analysis activities within the BCM project.
• Worked closely with the project team to identify critical business processes, assess potential risks, and prioritize continuity efforts.
• Collaborated in the formulation and refinement of BCM policies and procedures, aligning them with industry standards and regulatory requirements.
• Ensured that policies and procedures were communicated effectively to relevant stakeholders.
• Participated in the design and implementation of training programs to enhance organizational awareness of BCM principles and procedures.
• Conducted training sessions for employees, fostering a culture of preparedness and resilience.
• Actively participated in and facilitated business continuity testing and simulation exercises.
• Generated comprehensive reports for senior management, highlighting project milestones, challenges, and achievements.

Project: Executive Support and Employee Engagement

• Worked closely with the CEO to draft and refine Monday memos to align with his messaging style, ensuring clear and effective communication of strategic updates, organizational goals, and key announcements.
• Orchestrated seamless town halls, annual parties, and celebrations, from conceptualization to execution.
• Coordinated logistics, managed budgets, and ensured a positive and engaging experience for employees during these events.
• Developed and implemented a variety of employee engagement initiatives, fostering a positive and inclusive workplace culture.
• Organized team-building activities, recognition programs, and wellness events to enhance overall employee satisfaction and morale.
• Led the planning and coordination of sports meets, creating opportunities for employees to engage in friendly competition and promote a healthy work-life balance.
• Managed logistics, team registrations, and coordinated with relevant stakeholders for successful sports events.
• Played an integral role in organizing corporate social responsibility (CSR) initiatives, aligning activities with the organization's values and community impact goals.
• Facilitated employee participation in volunteer programs and community outreach activities.

• Successfully led the procurement of IT hardware and software, ensuring timely acquisitions and adherence to technical specifications.
• Negotiated with vendors to secure favorable terms, resulting in cost savings without compromising quality.
• Managed end-to-end procurement processes for non-IT items and administrative supplies, ensuring alignment with organizational needs and cost-effectiveness.
• Developed and maintained relationships with suppliers to ensure a reliable and diverse vendor base.
• Implemented rate contracts for repetitive purchases, optimizing procurement costs and ensuring consistency in pricing.
• Managed Annual Maintenance Contracts (AMCs) for critical equipment, ensuring seamless operations and minimal downtime.
• Successfully executed marketing campaigns by strategically placing hoardings and banners in key cities, enhancing brand visibility and recognition.
• Coordinated with advertising agencies, negotiated placements, and ensured adherence to brand guidelines.
• Conceptualized and implemented a comprehensive range of branded merchandise, including T-shirts, bags, helmets, pens, etc., to reinforce brand identity.
• Collaborated with vendors for design, production, and quality control to ensure consistency and brand alignment.
• Oversaw the end-to-end process of producing in-house technology magazines, serving as a valuable tool for internal and external communication.
• Developed impactful marketing collateral such as brochures, flyers, and promotional materials to support various campaigns and events.
• Established robust steps for tracking and processing invoices, ensuring accuracy and timely payments.
• Collaborated with finance teams to resolve discrepancies and streamline the invoice approval workflow.
• Implemented efficient Procure to Pay processes, enhancing the speed and accuracy of procurement transactions.
• Conducted comprehensive budget analyses for procurement activities, aligning expenditures with departmental and organizational budgets.
• Generated and analyzed variance reports to identify discrepancies between planned and actual expenses.
• Prepared detailed Budget vs Actuals reports, offering a clear overview of financial performance against planned budgets.
• Collaborated with finance teams to reconcile and address any discrepancies.
• Developed Management Information System (MIS) reports, providing key stakeholders with real-time insights into procurement metrics.
• Quantified and reported cost savings achieved through strategic procurement initiatives.
• Played a key role in procurement audits, ensuring compliance with internal policies, industry regulations, and best practices.
• Collaborated with audit teams to provide necessary documentation and insights during audit processes.

• Conducted comprehensive vendor evaluations based on RFI/RFQ/RFP responses, considering factors such as cost, quality, and service levels.
• Introduced templates and guidelines to enhance the clarity and completeness of indirect procurement documentation.
• Led the strategic procurement of telecom services, negotiating agreements with vendors to optimize costs while ensuring reliable and efficient communication services.
• Implemented cost-saving measures through the identification of competitive telecom solutions for voice, data cards & landlines.
• Managed end-to-end fleet procurement, from vehicle lease and ongoing maintenance.
• Implemented efficiency improvements in fleet operations, leading to cost reductions and enhanced overall performance.
• Oversaw the procurement of durable and cost-effective kitchen equipment, ensuring compliance with safety and quality standards.
• Successfully managed the mobile number portability process, facilitating seamless transitions between telecom service providers.
• Ensured minimal disruptions to business operations during the porting process.
• Negotiated lease agreements for IT equipment, including hardware and software, optimizing terms and conditions to align with organizational objectives.
• Standardized procedures for invoice processing in collaboration with the finance team, reducing processing times and minimizing errors.
• Actively addressed and resolved discrepancies in vendor invoices by collaborating with both internal stakeholders and vendors, ensuring accurate payments and maintaining vendor satisfaction.
• Maintained meticulous records of invoice processing activities, ensuring compliance with audit requirements and providing transparency in financial transactions.

• Created and processed Purchase Requisitions for IT & Admin requirements, ensuring accuracy and alignment with organizational needs.
• Collaborated with various departments to gather PR details and specifications for seamless procurement execution.
• Developed and issued Purchase Orders in accordance with approved PRs, maintaining compliance with organizational procurement policies.
• Negotiated terms, delivery schedules, and pricing with vendors to secure favorable agreements.
• Conducted thorough reconciliation of received goods and services against issued Purchase Orders.
• Resolved discrepancies and ensured timely resolution of invoicing issues, fostering positive relationships with vendors.
• Generated and maintained Open Purchase Order reports, providing real-time visibility into outstanding commitments.
• Collaborated with finance and accounting teams to ensure accurate financial reporting.
• Negotiated and managed Rate Contracts with vendors, optimizing pricing structures and ensuring cost-effectiveness.
• Oversaw the creation and management of Annual Maintenance Contracts (AMCs) for IT equipment and administrative assets.
• Prepared and presented savings reports to senior management, highlighting accomplishments and opportunities for further optimization.