Wanda Carver

• Participated in special projects such as system implementations or process improvements, providing valuable input on potential financial impacts and budget considerations.
• Streamlined accounting processes for improved efficiency and reduced errors.
• Reduced time spent on month-end close activities by optimizing workflow processes and automating routine tasks.
• Increased financial accuracy by conducting thorough account analysis and reconciliations.
• Prepared working papers, reports and supporting documentation for audit findings.
• Provided journal entries and performed accounting on accrual basis.

Manage and oversee all spending and funding for Division 13

Create and approve all WBS numbers and funding documents in SAP for all Division 13 highway and bridge maintenance, contract resurfacing, secondary construction, bridge preservation, pavement preservation, contingency, economic development, public access and small construction projects. making sure that the correct priority is applied and forwarded via workflow to the Fiscal Work Order Unit and the Chief Engineer’s Office.

Monitor all WBS for expenditures, commitments and WBS balances.

Create additional fund documents as need to cover any overrun/insufficient funds in allocation to WBS elements to be in compliance with GS at the end of the fiscal year.

Manage the closing of WBS elements creating fund documents to either increase funds of decrease funds to equal the expenditures that have been applied to the WBS. Checking ZF22 to make sure that exception tab is clear, ME2K to check to make sure all invoices are paid and ZCM7 to check for any open PO’s prior closing and then place WBS element in soft close status and forward to work order unit, Chief Engineer Office or construction unit using workflow.

Use CJ20N to delete work orders for which right of way cannot be obtained and close completed work orders making sure that text is added to explain the reason for closing WBS. By closing the WBS elements this maintains the integrity of the work order system and availability funds.

Create the monthly budget report for all Division maintained and administered projects including funding, expenditures, commitments, project balances, user status and total months without expenditures.

This information is used for our Bi-Weekly budget reports.

Create transfer of charges for expenditures that were entered incorrectly using the incorrect WBS or functional area.

At the beginning of the fiscal year develop the Division plan for allocation to GMR WBS elements using a formula to distribute the funds by lane miles for each county for Primary and Interstate. For Secondary allocation use Secondary paved lane miles, unpaved lane miles and population to determine the allocation for each county.

Enter the yearly plan or target in SAP and allocate new fiscal year funds to standing maintenance WBS numbers by creating fund documents and make any changes as required.

Oversee the Administrative Budget for the Division reviewing expenditures and transfer the funds as needed.

Review expenditures to make sure that they are charged to a WBS element or charged to an order number.

Use NCDOT inventory accounting procedures to manage and oversee all inventory processes for Division 13 (Fixed Asset Inventory, Physical Inventory and Buildings and Ground). Reconcile and post year end inventory and scan for fiscal review.

Train and direct clerks in SAP policies and procedures, transactions and reporting.

Hold quarterly meetings with all clerks within the Division to review new policies and procedures, SAP transactions and any other problems or issues that they may have.

Train clerks and managers in SAP transactions. Explaining our procedures for purchasing contracts, inventory control and other NCDOT policies and procedures to make sure that our Division is in compliance.

Procurement card administer for the Division. Instructing users concerning the policy and procedures for usage of procurement cards.

Initiate corrective action for misuse of procurement cards

Monitor and review all purchase requisitions for accuracy and complete backup information is scanned. Approve all Division requisitions.

Authorize expenditures for office furniture, equipment and computer equipment not provided by IT

Worked with SAP support team in creating and testing of SAP transactions in project systems and material management prior to the system being implemented in 2003.

Order and monitor all PPE supplies for the division.

Have a through and concise knowledge of policy and procedures in the field fiscal manual.

Create CEI purchase orders and monitor LSC contract for balance and validity dates, and enter invoices for payment in SAP.

Make sure that the Division Admin budget is in balance.

• Maintain and transfer necessary funds to balance the Division 13 Administration Budget monthly
• Review and audit inventory Bi-Monthly for maintenance and bridge yards for Division 13.
• Oversee yearly audit of Maintenance yards, Bridge yards and Equipment; enter count in BSIP system making necessary adjustments.
• Assist Internal auditors with field count of inventory.
• Managed the imprest cash and monthly reconciliation reports prior to new computer program (BSIP)
• Use FI module to enter all A/P invoices for Division 13
• Process checks for payment to vendors.
• Audit pay history of Vendors monthly to insure payments have been issues.
• Use Core Banking to print canceled warrants for payments that are in dispute.
• Create WBS elements (work orders) and process the necessary funding.
• Use Project System reports to track spending of work order funds and transfer the necessary charges to keep accounts in balance
• Close work orders when work is completed.
• Review all expenses entered into the BSIP system for Division 13 for errors and the correct documentation.
• Execute the final division approval of these expenses before forwarding to Raleigh.
• Assist clerks in entering requisitions for purchase orders.
• Execute final approval of all requisitions created within the division before sending to purchasing.
• Create purchase orders for contracts and internal purchase orders for outline agreements.
• Execute approval for purchase orders for Contracts through workflow in BSIP
• Train employees within the division and other state offices with BSIP transaction usage.
• Use Mainframe for data entry, to obtain reports entered prior to BSIP, review older purchase orders and payments
• Security to reset RACF ID’s for employees that have had their passwords revoked.
• Set up new accounts with vendors
• Process emergency meal requests and print warrants

• Use of Roscoe (Mainframe) for RDS, Property Contacts, Appraisal Data, Pole Data, Office Inventory and Bi-weekly progress reports
• IBM writing assistant and Lotus 123 for reports and data entry
• CICSHY for PMSS information regarding work order funding and central inventory control
• Emergency purchases
• Mainframe use and PC (Word, Excel and Access)
• Court House research, drawing property survey maps
• Prepare invoices for payments, prepare and transfer all expense vouchers for personnel, Time entry for all personnel
• Order and maintain inventory for local office (vendor direct, Req. and Purchase Orders)
• Yearly inventory of all equipment and transfer information to Raleigh for auditors
• Check balances on work orders prior to applying charges of expenses for invoices and labor
• Handled personnel issues in absence of group leader.
• Yearly inventory of all equipment and transfer information to Raleigh for auditors