Wanda Harvey

• Promoted to oversee the day-to-day operations of the Surgical Education Department
• Plan, direct and oversee all administrative operations, human resource, payroll, finance and medical education for the Surgical Residency Program
• Support human resources operations by ensuring complete documentation involving contracts, demographics database, performance evaluations, remediation efforts
• Analyze internal processes and implement procedural and policy changes to improve operations
• Collaborate with department leadership to ensure budget compliance
• Recommend cost saving methods, including supply changes to improve resource allocation and efficiency
• Ensure standards and regulations of accrediting such as Joint Commission on the Accreditation of Healthcare (JCAHO) are met
• Prepare and review operational reports and schedules to ensure accuracy and efficiency
• Direct grand rounds for Department of Surgery including ensuring remote access to all lectures
• Develop and maintain database on physicians-in-training and alumni, develop informational websites for faculty and physicians-in-training, and manage Electronic Residency Application Service (ERAS)
• Organize internal review with institution’s graduate medical education (GME) office
• Steer faculty advisory and mentor programs, supervise residents
• Coordinate medical student surgical rotations, electives, and advise students on residency application process.

• Collaborated with Chairman and Director of Department of Surgery to steer administrative and academic functions including establishing priorities, developing and implementing project procedures to improve efficiency, maintaining calendars, and safeguarding confidential materials
• Coordinated physician contract approvals, arranged international and domestic travel, drafted correspondence, and efficiently processed invoices and purchase orders for supplies and equipment
• Oversaw third-year clerkship surgical rotations, prepared didactic schedules for third-year clerkship and senior elective students, scheduled clerkship examinations, and compiled surgical grand rounds brochure
• Championed program logistics spanning speakers, location, AV equipment, meals, teachers, announcements, meeting agendas, handouts, transportation, and finances.

• Assisted senior leadership by spearheading office operations encompassing client relations, staff training, calendar management, travel arrangements, expense management, report preparation, business correspondence, and onboarding of new employees.

• Provided complex administrative support to multiple department VPs and directors via calendar management, data collection, travel logistics, expense reporting, IT support, and timekeeping.

• Managed cross-functional projects, ensuring timely delivery of high-quality marketing materials.
• Streamlined processes to improve efficiency in the marketing department, reducing turnaround times for deliverables.
• Coordinated successful trade shows and events, increasing brand exposure and generating new business leads.
• Supported VP of Medical Affairs & Medical Science team, and VP of Marketings via database management, meeting logistics, records management, and special project coordination.

Medical Science Managers via database management, meeting logistics, records management, and special project coordination.

• Established effective communication channels between departments by organizing and facilitating cross-functional meetings.
• Streamlined information flow for increased efficiency by implementing a centralized document management system.
• Coordinated multiple projects simultaneously, ensuring timely completion and alignment with organizational objectives.