Wanda Rivera
Chicago,USA
Summary
Experienced administrative support professional with versatile office management skills and proficiency in Microsoft Office programs. Strong planner and problem solver who readily adapts to change, works independently, and exceeds expectations. Able to juggle multiple priorities and meet tight deadlines without compromising quality.
Overview
21
21
years of professional experience
Work History
Secretary/Pre-Litigation Paralegal
Law Office of Schuman Legal
03.2018 - Current
- Case file maintenance, collecting and organizing documentation from insurance companies, hospitals, treating providers, police departments, drafting correspondence, etc.
- Interviewed prospective clients and assisted the attorney in the evaluation of plaintiff cases to determine legal matter.
- Signed up new clients and provided them with information regarding the course of their case.
- Answered phone lines and act as liaison between clients and attorney.
- Gathered medical records, police reports and insurance information.
- Communicated with medical facilities to update client's medical treatment, attendance and other special medical procedures.
- Contacted clients regarding Examination under Oath and confirmed and scheduled Independent Medical Examinations.
- Prepared and delivered patients' medical records to insurance carriers for evaluation, processing and compensation.
Legal Secretary/Paralegal
Quintairos Prieto Wood & Boyer, P.A.
03.2019 - 05.2020
- Case file maintenance, collecting and organizing documents in preparation of closing.
- Handle all real estate matters ranging from commercial transactions to traditional purchases, sales, leases and refinances.
- Handle residential and commercial real estate closing from start to finish, prepare closing documents, prepare HUD statements, prepare all due diligence items for closing, assist client in mortgage financing process, review mortgage documents, responsible for scheduling closings, acted as liaison between attorney and client.
- Order title commitments and review title searched.
- Prepare and review of contracts and calendar dates for deadlines; prepare attorney review letters.
Legal Secretary/Assistant
Law Office of Mark A. Yohanna
01.2016 - 03.2018
- Handled multifaceted clerical tasks (data entry, filing, records management and billing).
- Composed and revised legal documents, including letters, depositions, and court filings.
- Answered phone lines and act as liaison between clients and attorney.
- Scheduled all appointments, travel and briefings for attorneys, as well as maintain his calendar.
- Prepared documentation for real estate closings such as HUD-1 Settlement Statements, and conveyance tax forms, Deeds; obtained payoff statements; ensured that taxes were paid and prorated at the time of closing; coordinated and scheduled closing with all parties; extensive communication with client, financial institution officers and counsel.
- Ensured that legal documents are processed and handled in a timely and efficient manner in order to comply with appropriate regulations and deadlines.
Legal Secretary/Assistant
Law Office of John F. Stimson
01.2012 - 01.2016
- Handled multifaceted clerical tasks (data entry, filing, records management and billing).
- Composed and revised legal documents, including letters, depositions, and court filings.
- Ordered and examined title for real estate transaction, prepare closing document.
- Maintained contact with buyers/sellers throughout completion of transaction
- Answered phone lines and acted as liaison between clients and attorney.
- Scheduled all appointments, travel and briefings for attorneys, as well as, maintaining his calendar.
- Ensured that legal documents are processed and handled in a timely and efficient manner in order to comply with appropriate regulations and deadlines.
Administrative Assistant
Pugh, Jones, Johnson & Quandt, P.C.
01.2008 - 01.2012
- Handled multifaceted clerical tasks (data entry, filing, records management and billing) as the assistant to the President and the Office Administrator. Coordinated travel arrangements, maintain files, correspondence and schedules. Quickly became a trusted assistant known for “can-do” attitude, flexibility and high-quality work.
- Communicated effectively with multiple departments to plan meetings, coordinate travel arrangements and prepare marketing packages for meetings. Established strong relationships to gain support and effectively achieve results.
- Helped coordinate responses to RFP.
- Entrusted to assist in managing office in the supervisor’s absence. Provided timely, courteous and knowledgeable response to information requests; screened and transferred calls; and prepared correspondence.
- Assist in preparing PowerPoint presentations as well as financial charts used by the Office Administrator to market PJJQ to potential and existing clients.
- Earned excellent marks on performance reviews, with citations for excellence in areas including work volume, accuracy and quality; ability to learn and master new concepts; positive work ethic and commitment to providing unsurpassed service.
R.E. and Leasing Agent
Hoff Realtors
01.2008 - 01.2010
- Coordinated appointments, maintained files, prepared contracts and leases, correspondence and marketing of properties.
- Provided virtual tours on website of homes listed, providing them with additional exposure.
- Created sales brochures for each listing to profitably market the homes. Promoted sales of properties through advertisements, open houses and multiple listing services. Negotiated the best possible contract for clients.
R.E. Agent
Century 21 Sprafka
01.2004 - 01.2007
- Coordinated appointments, maintained files, prepared contracts and leases, correspondence and marketing of properties.
- Provided virtual tours on website of homes listed, providing them with additional exposure.
- Created sales brochures for each listing to profitably market the homes. Promoted sales or properties through advertisements, open houses and multiple listing services. Negotiate the best possible contract for clients.
Education
Associates in Business Administration -
Wilbur Wright College
Chicago, IL01.1993
Skills
- Administrative support experience
- Computer Skills: MS Word, Juris, RTG Billing, MS Excel, iManagement e, Smart Advocate, Ms Outlook, Corel Word Perfect
Timeline
Legal Secretary/Paralegal
Quintairos Prieto Wood & Boyer, P.A.
03.2019 - 05.2020
Secretary/Pre-Litigation Paralegal
Law Office of Schuman Legal
03.2018 - Current
Legal Secretary/Assistant
Law Office of Mark A. Yohanna
01.2016 - 03.2018
Legal Secretary/Assistant
Law Office of John F. Stimson
01.2012 - 01.2016
Administrative Assistant
Pugh, Jones, Johnson & Quandt, P.C.
01.2008 - 01.2012
R.E. and Leasing Agent
Hoff Realtors
01.2008 - 01.2010
R.E. Agent
Century 21 Sprafka
01.2004 - 01.2007
Associates in Business Administration -
Wilbur Wright College
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