Wanda Sieta
Berwick,LA
Summary
Dynamic professional with extensive experience at Oceaneering International, excelling in accounts payable and receivable management. Proven track record in streamlining processes and enhancing operational efficiency. Skilled in financial reporting and relationship building, I effectively trained staff and improved collections, reducing outstanding invoices by 20%. Committed to delivering exceptional customer service and organizational excellence.
Overview
29
29
years of professional experience
Work History
Assistant Office Manager/ AR
Major Equipment and Remediation Services
01.2023 - Current
- Coordinated daily office operations, ensuring efficient workflow and adherence to company policies.
- Assisted in scheduling meetings, managing calendars, and organizing travel arrangements for management staff.
- Streamlined document management processes, improving accessibility and reducing retrieval times for team members
- Streamlined document management processes, improving accessibility and reducing retrieval times for team members.
- Implemented filing system upgrades, enhancing organization and retrieval efficiency of critical documents.
- Managed daily operations, ensuring timely completion of tasks and maintaining a well-organized work environment.
- Transferred and directed phone calls, guests, and mail to correct staff members.
- Supported the Office Manager with various tasks such as preparing reports or presentations for executive-level meetings.
Accounts Receivable Analyst
Oceaneering International
11.2006 - 03.2022
- Processed and reconciled customer payments to ensure accurate accounts receivable records.
- Analyzed aging reports to identify overdue accounts and implemented follow-up procedures.
- Collaborated with cross-functional teams to resolve billing discrepancies and improve customer relations.
- Utilized ERP systems to track outstanding invoices and streamline collection processes.
- Generated monthly financial reports detailing account statuses for management review.
- Developed standard operating procedures to enhance efficiency in collections workflow.
- Trained junior staff on best practices for accounts receivable management and system navigation.
- Reduced collection time for outstanding invoices by closely monitoring aged accounts and maintaining frequent communication with clients.
- Participated in the month-end close process, ensuring accurate reporting of accounts receivable balances and timely submission of data for financial statements.
- Analyzed aging reports to identify trends and patterns causing missed collections.
- Supported internal and external audits by providing necessary documentation and insights related to accounts receivable transactions and processes.
- Prepared spreadsheets using formulas, V-lookup and other intermediate and advanced Microsoft Excel skills.
- Assisted with the implementation of new systems or upgrades, contributing to efficient operations within the Accounts Receivable department.
- Increased efficiency in accounts receivable processes by implementing new software and automation tools.
- Entered figures using 10-key calculator to compute data quickly.
- Reconciled account information and reported figures in general ledger by comparing to bank account statement each month.
- Generated invoices upon receipt of billing information and tracked collection progress.
- Collected, compiled and analyzed data to prepare customer invoices per contractual requirements.
Accounts Payable Supervisor
Oceaneering International
04.1997 - 03.2006
- Supervised accounts payable team, ensuring timely processing of invoices and expense reports.
- Streamlined payment processes using ERP systems to enhance operational efficiency and accuracy.
- Developed training programs for new staff, fostering knowledge transfer and skill development.
- Implemented internal controls to mitigate financial discrepancies and reduce risk exposure.
- Collaborated with cross-functional teams to resolve vendor disputes and improve supplier relationships.
- Troubleshot and resolved escalated issues pertaining to vendor disputes, payment discrepancies or delays in a timely manner, maintaining positive relationships with suppliers.
- Conducted regular audits of accounts payable procedures, driving continuous process improvements.
- Reduced payment errors by closely monitoring and reconciling vendor statements.
- Oversaw monthly accounting close process for timely and accurate reporting of financial information.
- Managed month-end closing process, ensuring timely completion of accruals and account reconciliations.
- Interacted with corporate vendors, upper management and peers.
- Participated in software implementation projects designed to automate manual tasks within the Accounts Payable department.
- Optimized cash flow management by proactively scheduling payments based on discounts available or due dates.
- Facilitated cross-functional collaboration between finance, purchasing, operations departments to resolve issues impacting cash flow or vendor relations.
- Recruited, interviewed, and hired new accounts payable employees.
- Trained and supported new hires to educate on process flow and interdepartmental procedures.
- Ensured compliance with federal, state, and local tax requirements by maintaining knowledge of current regulations and filing necessary documentation.
- Processed invoices and journal entries with efficiency and accuracy, resulting in decreased discrepancies.
- Kept high average of performance evaluations.
- Resolved issues through active listening and open-ended questioning, escalating major problems to manager.
- Interceded between employees during arguments and diffused tense situations.
- Coordinated individual duties after careful evaluation of each employee's skill level and knowledge.
- Delegated tasks to administrative support staff to organize and improve office efficiency.
- Hired, managed, developed and trained staff, established and monitored goals, conducted performance reviews and administered salaries for staff.
Education
High School Diploma -
Assumption High School
Napoleonville, LAInformation Processing -
Young Memorial
Morgan City, LASkills
- Customer service
- Office administration
- Staff training
- Account reconciliation
- Document preparation
- Training and coaching
- Employee supervision
- Credit and collections
- Data retrieval systems
- Documentation and control
- Proposal writing
- Operational support
- Administrative support
- Google drive
- Relationship building
- Financial reporting
- Contract negotiations
- Task delegation
- Data inputting
- Organizational skills
- Office management
- Clear oral/written communication
- Clerical support
- Document management
- Data entry
- Billing
- Customer relations
- Financial tracking
- Bookkeeping
- Mail handling
- Employee training
- Financial accounting
- Staff hiring
- Staff management
- Report writing
- Banking operations
- Phone and email etiquette
- Multitasking and organization
- Accounts payable and receivable
- Microsoft office
Timeline
Assistant Office Manager/ AR
Major Equipment and Remediation Services
01.2023 - Current
Accounts Receivable Analyst
Oceaneering International
11.2006 - 03.2022
Accounts Payable Supervisor
Oceaneering International
04.1997 - 03.2006
High School Diploma -
Assumption High School
Information Processing -
Young Memorial