Wanda F Jackson
Memphis,TN
Summary
Proven Executive Administrative Assistant at Oak Spring Baptist Church, adept in office management and expense reporting, enhanced church operations by streamlining communication processes and financial record accuracy. Demonstrated exceptional information confidentiality and customer service, significantly optimizing executive productivity and church resource management.
Overview
22
22
years of professional experience
Work History
Executive Administrative Assistant
Oak Spring Baptist Church
10.2002 - 08.2024
- Maintained confidentiality when handling sensitive information, protecting the church interests, vendors, agency, employees and members privacy.
- Handled tasks such as medical, business and property insurance account renewal annually; online giving contribution and membership software setup and operation while staying in compliance and troubleshoot with media director and IT; reviewing expense and finance reporting and processing invoice reconciliation efficiently.
- Calculate, order and manage equipment inventory and supply inventory levels for office and building supplies seeking to reduce cost and waste while guaranteeing availability when needed.
- Responded to phone calls, invitations, emails, voicemail and other correspondence to facilitate communication and enhance church business process during and after work hours daily.
- Handled scheduling for Senior Pastor's calendar and set up for meetings; scheduled immediate staff vacation; complied invoices and expenses for payroll weekly; troubleshoot all building equipment and computers; scheduled service and delivery of equipment; shipping and receiving of supplies and building maintenance.
- Reviewed incoming communications for urgency or importance; prioritized correspondence accordingly for Senior Pastor, Deacon Officers and Finance Directors to review for adequate action.
- Scheduled appointments promptly, ensuring optimal use of executive time while minimizing conflicts or cancellations.
- Managed budgets and expenses; review and renew maintenance and service contracts; maintain financial records for accurate reporting and analysis.
- Train Co-worker on updated and new computer software programs and Building Engineer on church building operation and equipment service. Operated media steaming equipment, projectors and microphones as needed; Liaison between Senior Pastor/Boss and Officers, Ministry Leaders, members, agency, vendors and visitors allowing the Pastor/Boss to focus on high-priority responsibilities of the ministry without distraction; assist personnel to ensure an efficient workflow; engaged in special project; greet and received visitors.
Education
Associate of Applied Science - Computer Operation
STATE TECHNICAL INSTITUTION
5983 Macon CoveSkills
- Expense Reporting
- Customer Service
- Office Management
- Information confidentiality
- File Management
- Event Coordination
Timeline
Executive Administrative Assistant
Oak Spring Baptist Church
10.2002 - 08.2024
Associate of Applied Science - Computer Operation
STATE TECHNICAL INSTITUTION
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