Stephanie Cauthen
Rohnert Park,CA
Summary
Detail-oriented administrative professional and California notary offering excellent documentation, communication and organizational skills. Proven ethics and dedication to legally-sound operations.
Overview
23
23
years of professional experience
Work History
Certified Notary Public
Self-employed
Rohnert Park, CA
11.2018 - Current
- Responsible for gathering necessary paperwork for client signatures, ensuring its completeness and accuracy. Meet with clients in various environments to conduct signings. Documents and identifying credentials are verified for all parties. Signatures are gathered and appropriate paperwork is stamped with notary seal. Provide timely and accurate notification of task completion.
HR Coordinator
Lagunitas Brewing Company / Contract - Robert Half
Petaluma, CA
07.2019 - 08.2020
- Responsible for maintaining two human resources information systems and keeping employee files up to date and accurate in both systems, (MyHR, UltiPro). Conducted onboarding to help new hires adjust to administrative and performance aspects of jobs. This includes I-9 verifications according to Homeland Security guidelines, relaying access information for logging onto company programs and notifying appropriate departments of equipment needed. Other duties included managing department email account, processing Teamsters check for monthly payments, creating workflow processes and pick up/delivery of company vehicles to new employees as needed.
Sr. Admin Assistant - Aetna
Contract - LanceSoft
Hartford, CT
01.2018 - 06.2018
- While supporting directors of HR IT, HR Analytics, HR Employee Relations and HR Strategies I assisted in special projects, maintained calendars, reserved conference rooms and organized meetings and catering services. I was also responsible for setting up and removal of all equipment needed for all new/resigning employees and contingent workers including laptops, phones and any programs they may need access to.
Executive Admin Assistant /Scheduler
Paramedics Plus - Alameda County
San Leandro, CA
09.2012 - 06.2016
- Scheduler/Shop Steward (09/2012-01/2014) - Responsible for filling all open and available shifts by contacting employees directly or mass email. Responsible for building shifts into schedule, processing attendance, call outs, cancellations, PTO requests and maintaining accurate records. Exercised judgement and discretion in handling of confidential patient and personnel information, as well as provided management with updated CORE assessments throughout the day and made sure that PULSE directives were implemented. Appointed Shop Steward.
- Executive Admin Assistant to COO (01/2014-06/2016)
- Supported executive staff as well as processed invoices for A/P, reconciled vendor statements and inquiries, maintained calendars for classrooms and conference rooms, scheduled appeals and grievances and developed and distributed company newsletter each month.
Office Administrator
Del Valle Clinic
Livermore, CA
09.2013 - 01.2014
- As Office Administrator supporting 6 clinical psychologists, I was able to organize and streamline all office procedures including updating both paper and digital filing systems, handle confidential files and schedule patient appointments. I researched, provided cost and services comparison and implemented new phone system to increase customer care.
Emergency Medical Technician/Payroll Timekeeper
American Medical Response, AMR
Tracy, CA
09.2001 - 07.2011
- EMT/Shop Steward (09/2001-05/2006)
- Responded to 911 and non-emergency calls. Responsible for maintaining all required certification for job classification and thorough knowledge of treatment protocols, response requirements and quality assurance procedures. Maintained levelheadedness and efficiency in high-pressure situations, effectively prioritizing tasks to save lives and provide medical care. Collaborated with medical professionals to communicate patient needs with accuracy and speed using hospital and medical codes. Developed and maintained rapport with coworkers and local hospital staff to facilitate efficient patient care. Participated in the "Every 15 Minutes" Program at the high school level. Appointed Shop Steward.
- Fleet Representative (05/2006-10/2007) - Responsible for supporting all West Fleet Operations to bring resolution to A/P and vendor concerns, prepare invoices, run weekly payroll for Northern California fleet personnel, coordinate all vehicle licensing, prepare DMV paperwork, request checks and distribute plates, tags and registrations to appropriate locations.
- Payroll Timekeeper/Processor (10/2007-07/2011) - Supported nearly 800 employees in Santa Barbara, San Francisco, Ventura and Alameda Counties. Responsible for reviewing, editing and processing all field and administrative employee timecards. Manual entry of all missing punches, mandate and holdover pay, holiday and PTO requests. Process payroll corrections using FLSA calculations and request manual checks. Conducted PTO audits. Provided all areas with reports detailing PR activity, PTO balances, unscheduled hours, missing punches and mandatory overtime.
- REFERENCES
- Both personal and professional references are available upon request.
Skills
- Excellent organizational skills
- Team Player; understands how the contribution of each individual contributes to the success of the whole team
- Ability to work autonomously
- Proficient in Microsoft Excel, Word, Outlook, MS Publisher, Kronos, MyHR, UltiPro
- 50 WPM typing speed
- 10-Key proficient
Timeline
HR Coordinator
Lagunitas Brewing Company / Contract - Robert Half
07.2019 - 08.2020
Certified Notary Public
Self-employed
11.2018 - Current
Sr. Admin Assistant - Aetna
Contract - LanceSoft
01.2018 - 06.2018
Office Administrator
Del Valle Clinic
09.2013 - 01.2014
Executive Admin Assistant /Scheduler
Paramedics Plus - Alameda County
09.2012 - 06.2016
Emergency Medical Technician/Payroll Timekeeper
American Medical Response, AMR
09.2001 - 07.2011
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